RFP #023-2027
Denise Neuleib, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: August 28, 2026
Buyer’s Email: dneuleib@springfieldmo.gov@springfieldmo.gov
Telephone Number: 417-864-1624
REQUEST FOR PROPOSAL #023-2027
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
SPRING FORWARD SGF PROGRAM CONSULTANT
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO
3:00 P.M. (CDT) ON TUESDAY, SEPTEMBER 22, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors
who submitted proposals will be read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (605)
313-5650, then enter access code 651222.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is Tuesday, September 15, 2026, at 12:00 P.M. (CDT). Any questions shall be submitted
in writing to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference is scheduled for Thursday, September 10, 2026, at 2:00 P.M. (CDT). The pre-proposal conference shall be conducted
via videoconference. To participate email the Buyer, Denise Neuleib, at dneuleib@springfieldmo.gov for the link and password. All interested
Offerors are encouraged to participate.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Revised: BC: 02/04/2026
Reviewed by Law: 03/06/2024
Fax #
Signature
Title
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Page 1 of 48
RETURN THIS PAGE
RFP #023-2027
LEGAL NOTICE:
REQUEST FOR PROPOSAL #023-2027
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: Spring Forward SGF Program Consultant.
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CDT)
on TUESDAY, SEPTEMBER 22, 2026. Only the names of Offerors who submitted proposals will be read aloud publicly at the specified
proposal opening date and time via teleconference. To participate, dial (605) 313-5650, then enter access code 651222.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference is scheduled for Thursday, September 10, 2026, at 2:00 P.M. (CDT). The pre-proposal conference shall
be conducted via videoconference. To participate email the Buyer, Denise Neuleib, at dneuleib@springfieldmo.gov for the link and
password. All interested Offerors are encouraged to participate.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 48
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 Additional Agreements
4.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Definitions and Interpretations
2.0 Preparation of Proposals
3.0 Submission of Proposals
4.0 Legal Name and Signature
5.0 Modifications, Corrections, or Withdrawal of Proposals
6.0 Clarification and Addenda
7.0 Responsive and Responsible Offeror
8.0 Reserved Rights
9.0 The Right to Audit
10.0 Right to Protest
11.0 Ethical Standards
12.0 Applicable Law
13.0 Jurisdiction
14.0 Collusion
15.0 Conflict
16.0 Debarment and Suspension Status
17.0 RFP Forms
18.0 Payment Terms
19.0 Regulations
20.0 Proposal Opening
21.0 Request for Additional Information
22.0 Contract Documents
23.0 Ownership of Documents
24.0 Confidentiality of Documents
25.0 Equal Opportunity Clause
26.0 Business License
27.0 Nonresident/Foreign Contractors
28.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
29.0 Local Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 48
RFP #023-2027
RFP #023-2027
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Renewal Option
16.0 Questions Regarding Specifications or Proposal Process
17.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No. 2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Task/Personnel Breakdown
Form No. 6B: Fee Schedule
Form No. 6C: Service-Related Direct Expenses
Form No. 6D: Total Cost
Form No. 7: Affidavit of Compliance
Form No. 8: Certification Regarding Potential Conflicts of Interest
Form No. 9: Certification of Compliance with Section 34.600 RSMo., et. seq. (Anti-Discrimination Against Israel Act)
Form No. 10: Certification of Signature Authority Form
Form No. 11: Statement of “No Proposal”
Insurance Requirements
PART IV
Standard Terms and Conditions
PART V
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 48
RFP #023-2027
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The City of Springfield is seeking proposals from qualified firms/providers for services of a Program Consultant to provide, as an
extension of City staff, program-specific services to assist in the development and management of Spring Forward SGF. To be
considered qualified, proposers shall have had experience consulting to municipal agencies on multi-year, multi-project capital
programs intended to produce transformational results through investments of unprecedented quality and scope. One firm
comprised of multiple relevant disciplines (for example, planning, architecture, civil engineering, landscape architecture and
program management) is preferred over teams of collaborating consulting firms or individuals.
1.1 Description of Operations or Background:
On Nov. 5, 2024, Springfield voters approved a ¾-cent sales tax to fund essential public services, and improvements to
neighborhoods, streets and parks as part of the implementation of the city’s Forward SGF Comprehensive Plan.
One third of the tax proceeds, or ¼-cent, is allocated to contributions to the Police-Fire Pension system and increases to
Police and Fire pay to a level competitive with peer cities. This portion of the tax has no sunset.
The remaining portion, or ½-cent, is estimated to produce approximately $30 million a year initially, and funds capital
improvements, neighborhood initiatives and parks projects consistent with the Forward SGF Comprehensive Plan. This
portion has a 10-year sunset, and over this time it is expected the ½-cent portion will generate some $350 million in revenue.
A Citizens' Advisory Board (CAB) provides project recommendations to City Council, and the program is known as Spring
Forward SGF.
In recommending Spring Forward SGF projects to Council, the CAB considers whether a proposed project:
• Can be completed with no ongoing debt obligation
• Is eligible for matching funds
• Directly generates new sales tax or other revenue for City services and infrastructure
• Creates jobs or stimulates economic growth
• Is a catalyst that retains existing or attracts new City residents or businesses
• Improves livability for City residents or workers
• Is transformational and invests in the next generation
• Is a continuation of an existing or previous project.
In addition, City Council adopted by resolution three additional considerations for project selection:
• Council members may submit projects for Advisory Board review; the Board will follow Council’s established timeline
for approval.
• Preference is given to City-run or City-partnered projects over independent or grant-style programs.
• Requests for ongoing operating funds are discouraged, maintaining a focus on one-time, capital, or transformational
investments.
Over the past 18 months the CAB has met numerous times and has recommended to City Council several projects or
initiatives, all of which have been approved by Council. A staff report dated June 2026 is available in downloadable PDF
format at https://www.springfieldmo.gov/springforwardSGF.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 48
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
