CHROMEBOOK CASES

RFQ #251-27-120
REQUEST FOR QUOTE #251-27-120
1551 Rock Quarry Rd - Bldg. F Bid Submittal Date and Time: 5/27/2026 at 10:00 AM
Bid Opening Date and Time: 5/27/2026 at 11:00 AM
Raleigh, NC 27610 Contract Type: Open Market
Refer ALL Inquiries to: Marcella Calvert Commodity: 432116
Telephone No: 919-588-3457 Description: Chromebook Cases
E-Mail: bids-mcalvert@wcpss.net Using Agency Name: WAKE COUNTY PUBLIC SCHOOL
SYSTEM
NOTICE TO BIDDERS
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions
throughout this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions.
Electronic proposals, subject to the conditions made a part hereof, will be received until 10:00 AM ET on the day of
opening and then opened, for proposal submittal process the commodity as described herein. Refer to proposal
submittal below for information regarding delivery. Proposals submitted via email or non-sealed in response to this
Request for Quote will not be acceptable.
EXECUTION
In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned offers and
agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item
within the time specified herein. Vendors are subject to immediate disqualification at any stage of the selection
process for any of the following:
* The submission of false or misleading information in the vendor's proposal.
* Any efforts to dissuade or discourage other vendors from submitting proposals.
* Any efforts to influence, dictate, or change the terms of another vendor's proposal.
* Any form of bid collusion or bid rigging.
Failure to execute/sign proposal prior to submittal shall render bid invalid. Late proposals are not acceptable.
VENDOR: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ________ days. Prompt Payment
Discount: _________% __________days.
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RFQ #251-27-120
VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM
The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive electronic
notification of current procurement opportunities for goods and services available at the following website:
https://evp.nc.gov.
ELECTRONIC VENDOR PORTAL (EVP)
The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government
organizations that purchase goods and services and allows the public to retrieve award notices and other
information. Please register at https://evp.nc.gov to receive bid notification and electronic procurement opportunities
from Wake County Public Schools. Results may be found by searching by Solicitation Number. This information
may not be available for several weeks depending upon the complexity of the acquisition and the length of time to
complete the evaluation process.
Terms of Use Link: https://eprocurement.nc.gov/evp-terms-use/open
Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred
vendor registry, or the Federal Government debarred vendor registry.
(North Carolina) https://ncadmin.nc.gov/documents/nc-debarred-vendors
(Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf
Submit one (1) signed, original executed proposal response via eVP (emails not accepted).
PROPOSAL SUBMITTAL: This is an absolute requirement. Late bids, regardless of cause, will not be opened or
considered, and will be automatically disqualified from further consideration. Vendor shall bear all risk for late
electronic submission due to unintended or unanticipated delay, including but not limited to internet issues, network
issues, or local power outages. It is the Vendors' sole responsibility to ensure its proposal has been received as
described in this RFP by the specified time and date of opening. Failure to submit a proposal in strict accordance
with instructions provided shall constitute sufficient cause to reject a Vendor's proposal(s). Solicitation responses
are subject to Sealed Bidding requirements.
Vendors' proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on
how to use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to
the district, Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the eVP Ariba Sourcing Tool can be directed to the North Carolina
eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday through
Friday from 7:30 AM EST to 5:00 PM EST.
PURPOSE
The Wake County Public School System (WCPSS) is seeing quotes for Lenovo 300e G4 Chromebook Cases with
Install. Specifications can be found in Scope of Work.
BACKGROUND
For background purposes, The Wake County Public School System is currently the 15th largest school district in
the United States and the largest in North Carolina, operating on multiple academic calendars. There are
currently more than 200 school sites serving a student population of approximately 161,000 students, with
approximately 20,000 staff. The school year begins in early July and concludes on June 30. A list of schools and
locations can be accessed via the internet site www.wcpss.net.
SCOPE OF WORK
The Wake County Public School System (WCPSS) is requesting quotes for the purchase and installation
of protective cases for Lenovo 300e Gen 4 Chromebooks. This is a brand-specific procurement request.
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RFQ #251-27-120
Vendors must quote exactly as specified. No substitutions will be accepted. Products offered must be
compatible with and intended to match existing equipment currently in use by WCPSS.
Product Requirements:
Protective cases shall include, at a minimum, the following features and specifications:
* TPU Air Cell Protection for superior impact absorption to reduce damage.
* Always-On Design
* Open Access to All Ports
* Lightweight to minimize hinge degradation
* Precision-fit two-piece design
* Non-Slip corners to prevent device movement and sliding.
* Measurements: Length (mm) 211, Length (in) 8.307, Width (mm) 307, Width (in) 12.087, Depth
(Thick Side) 21, Dep (in) 1.26, Depth (Thin Side) 25, Dep (in) 0.984
Vendor Requirements
Vendors shall indicate whether the quoted items are currently in stock and readily available for shipment
upon receipt of an authorized purchase order.
Vendor is required to come to Wake County North Carolina for case installations.
Pricing submitted must include all applicable shipping and delivery charges in order for the quote to be
considered valid. North Carolina Sales Tax shall not be included in quoted pricing and will be billed
separately, if applicable.
Shipping Requirements
All orders must be shipped complete unless otherwise approved by WCPSS. The WCPSS Purchase
Order number must be clearly displayed on all boxes, packages, and packing slips associated with the
shipment.
If brokers, distributors, or third-party fulfillment providers are utilized, vendors must disclose this
information in their quote response. All third-party shipments are required to include packing
documentation displaying the applicable WCPSS Purchase Order number. Shipments received without
proper documentation may be refused and returned at the vendor's expense.
Additional Terms
This Request for Quote (RFQ) is issued for informational, delivery, and pricing purposes only and does
not constitute an award or commitment to purchase. WCPSS reserves the right to reject any or all
quotes, to make no award, or to cancel this request at any time and for any reason.
All quote responses must be signed and submitted using the provided quotation template. Unsigned
submissions may be deemed non-responsive and may not be considered for award.
Product will ship FOB to: Wake County Public Schools
Attn: Technology Services
110 Corning Rd.
Cary, NC 27618
Qty. Description Unit Price
15,000 Protective Cases for Lenovo 300e Gen4 Chromebooks.
15,000 Installation
TOTAL
ALL SHIPPING & DELIVERY CHARGES MUST BE INCLUDED FOR QUOTE TO BE VALID
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RFQ #251-27-120
Please indicate that the materials are available for delivery within 10 business days upon receipt of
purchase order. If product is not available within delivery schedule presented, vendor shall provide a
delivery date for product.
Delivery Date based on receipt of purchase order if other than 10 business days:
______________________________________________________________________.
(Vendor SHALL include delivery date for product)
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RFQ #251-27-120
TERMS AND CONDITIONS
1. READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of special terms and conditions specific to this Invitation for Bids, the
specifications. Wake County Public School System (WCPSS) objects to and will not evaluate or consider any additional terms and
conditions submitted with a bidder response. This applies to any language appearing in or attached to the document as part of the
bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted purposely
or inadvertently, shall have no force or effect.
3. DEFINITIONS:
* BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.
* TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of
time based on estimated quantities only.
* OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1) special terms
and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder's offer shall be valid for 45 days
from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and acceptance.
7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that
items offered are in strict compliance with these specifications, and bidder will be held responsible, therefore. Deviations shall be
explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be
acceptable.
8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and, in the spaces, provided in this
document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature and/or
complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy this
provision. Bids which do not comply with these requirements will be subject to rejection.
9. RECYCLING AND SOURCE REDUCTION: It is the policy of WCPSS to encourage and promote the purchase of products with recycled
content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more durable, and
less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of WCPSS which issued the solicitation document, those products or packaging
they offer which have recycled content and that are recyclable.
10. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser named on
the cover sheet of this document. Do not contact the school or department directly. Any and all revisions to this document shall be
made only by written addendum from WCPSS Purchasing Department. The bidder is cautioned that the requirements of this bid can
be altered only by written addendum and that verbal communications from whatever source are of no effect.
11. ACCEPTANCE AND REJECTION: WCPSS reserves the right to reject any and all bids, to waive any informality in bids and, unless
otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error and the
other is obviously correct, the incorrect price will be disregarded.
12. REFERENCES: WCPSS reserves the right to require a list of users of the exact item offered. WCPSS may contact these users to
determine acceptability of the bid. Such information may be considered in the evaluation of the bid.
13. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the lowest and best
bid most advantageous to WCPSS as determined upon consideration of such factors as: prices offered; the quality of the articles
offered; the general reputation and performance capabilities of the bidders; the substantial conformity with the specifications and
other conditions set forth in the bid; the suitability of the articles for the intended use; the related services needed; the date or dates
of delivery and performance; and such other factors deemed by WCPSS to be pertinent or peculiar to the purchase in question. Unless
otherwise specified by WCPSS or the bidder, WCPSS reserves the right to accept any item or group of items on a multi-item bid.
WCPSS also reserves the right to reject any and all bids. In addition, on TERM CONTRACTS, WCPSS reserves the right to make partial,
progressive, or multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed to
provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by WCPSS
to be pertinent or peculiar to the purchase in question.
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RFQ #251-27-120
14. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150, WCPSS invites and
encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business
enterprises and non-profit work centers for the blind and severely disabled.
15. CONFIDENTIAL INFORMATION: As provided by statute and rule, WCPSS will consider keeping trade secrets which the bidder does not
wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as "CONFIDENTIAL" by the bidder. Cost
information shall not be deemed confidential. In spite of what is labeled as a trade secret, the determination whether it is or not will
be determined by North Carolina law.
16. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will, upon
request be returned at the bidder's expense. Request for the return of samples must be made within 10 days following date of bid
opening. Otherwise, the samples will become WCPSS property. Each individual sample must be labeled with the bidder's name, bid
number, and item number. A sample on which an award is made, will be retained until the contract is completed, and then returned,
if requested, as specified above.
17. AWARD PROCEDURES: Contract award notice shall be posted on WCPSS website. Contract award notices are sent only to those
actually awarded contracts, and not to every person or firm responding to this solicitation.
18. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from applying in-state
preferences against North Carolina's resident bidders. The "Principal Place of Business" is defined as the principal place from which
the trade or business of the bidder is directed or managed.
19. DEFAULT AND PERFORMANCE BOND: In case of default by the contractor, WCPSS may procure the articles or services from other
sources and hold the contractor responsible for any excess cost occasioned thereby. WCPSS reserves the right to require performance
bond or other acceptable alternative guarantees from successful bidder without expense to WCPSS.
20. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate alteration of the
material, quality, workmanship, or performance of the items offered prior to their delivery, it shall be the responsibility of the
contractor to notify in writing WCPSS, indicating the specific regulation which required such alterations. WCPSS reserves the right to
accept any such alterations, including any price adjustments occasioned thereby, or to cancel the contract.
21. TAXES: Any applicable taxes shall be invoiced as a separate item.
G.S. 143-59.1 bars the WCPSS from entering into contracts with vendors if the vendor or its affiliates meet one of the conditions of G.
S. 105-164.8(b) and refuse to collect use tax on sales of tangible personal property to purchasers in North Carolina. Conditions under
G. S. 105-164.8(b) include: (1) Maintenance of a retail establishment or office, (2) Presence of representatives in the State that solicit
sales or transact business on behalf of the vendor and (3) Systematic exploitation of the market by media-assisted, media-facilitated,
or media-solicited means. By execution of the bid document the vendor certifies that it and all of its affiliates (if it has affiliates)
collect(s) the appropriate taxes.
22. SITUS: The place of this contract, its situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in
contract or tort, relating to its validity, construction, interpretation, and enforcement shall be determined.
23. GOVERNING LAWS: This contract is made under and shall be governed and construed in accordance with the laws of the State of
North Carolina.
24. INSPECTION AT CONTRACTOR'S SITE: WCPSS reserves the right to inspect, at a reasonable time, the equipment/item, plant or other
facilities of a prospective contractor prior to contract award, and during the contract term as necessary for WCPSS determination that
such equipment/item, plant or other facilities conform with the specifications/requirements and are adequate and suitable for the
proper and effective performance of the contract.
25. PAYMENT TERMS: Payment terms are Net not later than 30 days after receipt of correct invoice or acceptance of goods, whichever is
later. Payment may be made by procurement card, and it shall be accepted by the contractor for payment if the contractor accepts
that card (Visa, MasterCard, etc.) from other customers.
26. CONDITION AND PACKAGING: Unless otherwise provided by special terms and conditions or specifications, it is understood and
agreed that any item offered or shipped has not been sold or used for any purpose and shall be in first class condition. All
containers/packaging shall be suitable for handling, storage, or shipment.
27. STANDARDS: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to
an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved
in a manner acceptable to the appropriate state inspector which customarily requires the label or re-examination listing or
identification marking of the appropriate safety standard organization; such as the American Society of Mechanical Engineers for
pressure vessels; the Underwriters Laboratories and /or National Electrical Manufacturers' Association for electrically operated
assemblies; or the American Gas Association for gas operated assemblies, where such approvals of listings have been established for
the type of device offered and furnished. Further, all items furnished shall meet all requirements of the Occupational Safety and
Health Act (OSHA), and state and federal requirements relating to clean air and water pollution.
28. PATENT: The contractor shall hold and save WCPSS, its officers, agents, and employees, harmless from liability of any kind, including
costs and expenses, on account of any confidential information, copyrighted material, patented or unpatented invention, articles,
device or appliance manufactured or used in the performance of this contract, including use by WCPSS or disclosure of any
information pursuant to the NC Public Records Act.
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RFQ #251-27-120
29. ASSIGNMENT: No assignment of the contractor's obligations nor the contractor's right to receive payment hereunder shall be
permitted.
However, upon written request approved by the purchasing department and solely as a convenience to the contractor, WCPSS may:
a. Forward the contractor's payment check directly to any person or entity designated by the contractor, and
b. Include any person or entity designated by contractor as a joint payee on the contractor's payment check.
In no event shall such approval and action obligate WCPSS to anyone other than the contractor and the contractor shall remain
responsible for fulfillment of all contract obligations.
30. INSURANCE:
Certificates of Insurance acceptable to WCPSS shall be filed with WCPSS prior to commencement of the Work. These
Certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30)
days' prior written notice has been given to WCPSS, and that the Wake County Board of Education is listed as additional
insured on general liability and automobile liability. Provider agrees to maintain the appropriate insurance outlined in Exhibit
B. Other types of appropriate insurance may be required depending upon scope of services provided. Examples are
aviation liability, pollution liability, crime, employee dishonesty/directors, and officers.
The successful vendor agrees to hold harmless and indemnify the Wake County Board of Education (WCBOE) for any liability that may
arise from the negligent or illegal acts of the vendor's employees or agents.
31. GENERAL INDEMNITY: The provider shall hold and save WCPSS, its officers, agents, and employees, harmless from liability of any
kind, including all claims and losses, accruing or resulting to any other person, firm, or corporation furnishing or supplying work,
services, materials, or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation that may be injured or damaged by the provider in the performance of this contract and
that are attributable to the negligence or intentionally tortious acts of the provider. The provider represents and warrants that it shall
make no claim of any kind or nature against WCPSS agents who are involved in the delivery or processing of contractor goods to
WCPSS. The representation and warranty in the preceding sentence shall survive the termination or expiration of this contract.
32. CANCELLATION (TERM CONTRACTS ONLY): All contract obligations shall prevail for at least 180 days after the effective date of the
contract. After that period, in addition to the provisions of the paragraph entitled Price Adjustments, for the protection of both
parties, this contract may be canceled in whole or in part by either party by giving 30 days prior notice in writing to the other party.
33. QUANTITIES (TERM CONTRACTS ONLY): The award of a term contract neither implies nor guarantees any minimum or maximum
purchases there under.
34. PRICE ADJUSTMENTS (TERM CONTRACTS ONLY): Any price changes, downward or upward, which might be permitted during the
contract period must be general, either by reason of market change or on the part of the contractor to other customers.
a. Notification: Must be given to WCPSS, in writing, concerning any proposed price adjustments. Such notification shall be
accompanied by copy of manufacturer's official notice or other acceptable evidence that the change is general in nature.
b. Decreases: WCPSS shall receive full proportionate benefit immediately at any time during the contract period. Increases: All
prices shall be firm against any increase for 180 days from the effective date of the contract. After this period, a request for
increase may be submitted with WCPSS reserving the right to accept or reject the increase or cancel the contract. Such action
by WCPSS shall occur not later than 15 days after the receipt by WCPSS of a properly documented request for price increase.
Any increases accepted shall become effective not later than 30 days after the expiration of the original 15 days reserved to
evaluate the request for increase.
35. Invoices: It is understood and agreed that orders will be shipped at the established contract prices in effect on dates orders are
placed. Invoicing at variance with this provision will subject the contract to cancellation. Applicable North Carolina sales tax shall be
invoiced as a separate item.
36. LUNSFORD ACT/CRIMINAL BACKGROUND CHECKS: The Provider shall conduct at its own expense sexual offender registry checks on
each of its employees, agents, ownership personnel, or contractors ("contractual personnel") who will engage in any service on or
delivery of goods to school system property or at a school-system sponsored event. The checks shall include at a minimum check of
the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the
National Sex Offender Registry ("the Registries"). For the Provider's convenience only, all of the required registry checks may be
completed at no cost by accessing the North Carolina Sex Offender Registry website at http://sexoffender.ncdoj.gov/. The Provider
shall provide certification on Sexual Offender Registry Check Certification Form that the registry checks were conducted on each of its
contractual personnel providing services or delivering goods under this Agreement prior to the commencement of such services or the
delivery of such goods. The Provider shall conduct a current initial check of the registries (a check done more than 30 days prior to the
date of this Agreement shall not satisfy this contractual obligation). In addition, Provider agrees to conduct the registry checks and
provide a supplemental certification form before any additional contractual personnel are used to deliver goods or provide services
pursuant to this Agreement. Provider further agrees to conduct annual registry checks of all contractual personnel and provide annual
certifications at each anniversary date of this Agreement. Provider shall not assign any individual to deliver goods or provide services
pursuant to this Agreement if said individual appears on any of the listed registries. Provider agrees that it will maintain all records and
documents necessary to demonstrate that it has conducted a thorough check of the registries as to each contractual personnel and
agrees to provide such records and documents to the school system upon request. Provider specifically acknowledges that the school
system retains the right to audit these records to ensure compliance with this section at any time in the school system's sole
discretion. Failure to comply with the terms of this provision shall be grounds for immediate termination of the Agreement. In
addition, the school system may conduct additional criminal records checks at Provider's expense. If the school system exercises this
right to conduct additional criminal records checks, Provider agrees to provide within seven (7) days of request the full name, date of
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birth, state of residency for the past ten years, and any additional information requested by the school system for all contractual
personnel who may deliver goods or perform services under this Agreement. Provider further agrees that it has an ongoing obligation
to provide the school system with the name of any new contractual personnel who may deliver goods or provide services under the
Agreement. WCPSS reserves the right to prohibit any contractual personnel of Provider from delivering goods or providing services
under this Agreement if WCPSS determines, in its sole discretion, that such contractual personnel may pose a threat to the safety or
well-being of students, school personnel or others.
37. ACCESS TO PERSONS AND RECORDS: The State Auditor and the WCPSS internal auditors shall have access to persons and records as a
result of all contracts or grants entered into by WCPSS in accordance with General Statute 147-64.7 and Session Law 2010-194, Section
21 (i.e., the State Auditors and WCPSS may audit the records of the contractor during the term of the contract to verify accounts and
data affecting fees or performance).
38. COMPLIANCE WITH E-VERIFY: Provider shall comply with all applicable laws and regulations in providing services under this Contract.
In particular, Provider shall not employ any individuals to provide services to the School System who are not authorized by federal law
to work in the United States. Provider represents and warrants that it is aware of and in compliance with the Immigration Reform and
Control Act and North Carolina law (Article 2 of Chapter 64 of the North Carolina General Statutes) requiring use of the E-Verify system
for employers who employ twenty-five (25) or more employees and that it is and will remain in compliance with these laws at all times
while providing services pursuant to this Contract. Provider shall also ensure that any of its subcontractors (of any tier) will remain in
compliance with these laws at all times while providing subcontracted services in connection with this Contract.
39. COMPLIANCE WITH AFFORDABLE CARE ACT: Provider is responsible for providing affordable health care coverage to all of its full-
time employees providing services to the School System. The definitions of "affordable coverage" and "full-time employee" are
governed by the Affordable Care Act and accompanying IRS and Treasury Department regulations.
40. RESTRICTED COMPANIES LIST: Bidder represents that as of the date of this bid, Bidder is not included on the Final Divestment List
created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. 147-86.58. Bidder also represents that as of the date of this
bid, Bidder is not included on the list of restricted companies determined to be engaged in a boycott of Israel created by the North
Carolina State Treasurer pursuant to N.C. Gen. Stat. 147-86.81.
41. BUSINESS AUTHORIZATION: Bidder is duly qualified to do business in North Carolina. If Bidder is a business entity that is not registered
in North Carolina, prior to providing any products or beginning any services described by this bid, Bidder shall either (i) obtain a certificate
of authority from the Secretary of State for North Carolina, pursuant to N. C. Gen. Stat. 55-15-03, or (ii) provide a letter from an
attorney indicating that the attorney has reviewed N. C. Gen. Stat. 55-15-01 and determined that Bidder is not required to obtain a
certificate of authority pursuant to N. C. Gen. Stat. 55-15-01(b).
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Exhibit B - Insurance Requirements
COMMERCIAL GENERAL LIABILITY, COMMERCIAL AUTOMOBILE LIABILITY, AND WORKERS COMPENSATION ARE STANDARD LINES OF
COVERAGE REQUIRED FOR ALL WAKE COUNTY BOARD OF EDUCATION (WCBOE) AGREEMENTS
Type of Insurance Type of Service Minimum Insurance Limits
Commercial General Liability All Services $1,000,000 each occurrence Including Personal &
(CGL)_ for direct operations, Advertising Injury $1,000,000 each occurrence
contractual liability and with $2,000,000 General Aggregate, and
completed operations with limits $2,000,000 Products/Completed Operations
not less than those stated Aggregate and Medical Expense $5,000 (any one
person)
Commercial Automobile Liability All Services $1,000,000 per occurrence Combined Single Limit
(CAL) including coverage for operating vehicles on WCPSS sites or transporting goods. each accident.
owned, hired, and non-owned
vehicles: Contact WCPSS Risk Management For services that $2,000,000 per occurrence Combined Single Limit
transport Students or Staff (for Hired Transportation example EC
Enhanced Limits Automobile Transportation, Special Events)
Liability Contact WCPSS Risk Management for
Charter/Motorcoach Transportation $5,000,000 per occurrence/Combined Single Limit
required for Charter/Motorcoach Transportation
Services
Workers Compensation (WC) All Services Part A: Worker's Compensation Coverage -
including Occupational Disease Required for any contractor with three or more W2 Statutory Limits as required by state of North
and Employer's Liability employees. Carolina Worker's Compensation laws.
Insurance.
Contractors not required by law to carry Workers Part B: Employer's Liability
Compensation may be required to provide proof of or Bodily Injury by Accident: $500,000 each accident
attest the personal health insurance Bodily Injury by Disease: $500,000 each employee
Bodily Injury by Disease: $500,000 Policy Limit
OTHER INDUSTRY TYPES OF APPROPRIATE INSURANCE BELOW OR LIMITS ARE REQUIRED BY WCPSS RISK
MANAGEMENT DEPENDING UPON THE SCOPE OF SERVICES
Professional Liability Insurance Required for any services involving professional services Minimum $1,000,000.
(PL) Errors and Omissions such as architectural and or engineering and design
(E&O) services. May include malpractice insurance if medical or
mental health services are provided.
Sexual Misconduct Liability Required for any provider services when alone with Minimum $1,000,000.
(SML) /Sexual students, including online services involving live chat.
Abuse/Molestation (SAM) For allegations of sexual abuse by policyholders and
those employed by them, whether founded or unfounded.
Cyber Liability (CL) Required for any service with access to or exchange Minimum Limit requirements $1,000,000 up to
involving personally identifiable information or software $5,000,000
applications.
Aircraft/Aviation General Required for any services or presentations involving Minimum $1,000,000 for each occurrence +
Liability (AGL) manned or unmanned flight. Most commercial general WCBOE Policy must be followed and WCPSS
liability policies will not cover aviation-related exposures. Risk Management must approve the flying pre-
flight.
Pollution Liability Required if hazardous waste / harmful substances are Minimum $1,000,000. Each wrongful act with
being utilized or disturbed. $2,000,000 aggregate
Commercial Crime Insurance Required for contracted services that have access to Minimum $1,000,000. Each wrongful act with
(Included extension to third WCPSS sites while unsupervised example Custodial, $2,000,000 aggregate
parties) Security
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RFQ #251-27-120
ETHICS AND THE PURCHASING FUNCTION Policy Code: 6401/9100
The Wake County Board of Education is committed to conducting the purchasing function in an ethical manner and in
compliance with state and federal laws and regulations. The Board expects all employees who are directly or indirectly involved
in any aspect of the purchasing function to be aware of and comply with all current state and federal laws and regulations as
these standards apply to the school system's purchasing activities. The Board's purchasing goals and principles will not be
compromised by individuals motivated by personal gain.
Employees directly or indirectly involved in any aspect of the school system's procurement, purchasing, and/or contracting
process for apparatus, materials, equipment, supplies, services, real property, or construction or repair projects, regardless of
source of funds, must adhere to the following standards of conduct and those established in any policies regarding employee
conflict of interest and 8305: Federal Grant Administration.
1. Employees are expected to make all purchasing-related decisions in a neutral and objective way based on what is in the best
interest of the school system and not in consideration of actual or potential personal benefit.
2. Employees shall not participate, directly or indirectly, in making or administering any contract from which they will obtain a
direct benefit, unless an exception is allowed pursuant to law.
An employee obtains a direct benefit when the employee or his or her spouse will receive income, commission, or property
under the contract, or the employee or spouse has more than a 10 percent interest in an entity that is a party to the contract.
See G.S. 14-234 and any policies regarding employee conflict of interest.
Participation in making or administering a contract includes, but is not limited to, participating in the development of
specifications or contract terms; obtaining or reviewing bids; preparation or award of the contract; and having the authority to
make decisions about, interpret, or oversee the contract.
3. Employees shall not participate, directly or indirectly, in the selection, award, or administration of a contract supported in
whole or part by a federal grant or award if the employee has a real or apparent conflict of interest. See 2 C.F.R. 200.318 and
policy 8305: Federal Grant Administration.
A real or apparent conflict exists when the employee, his or her immediate family member or partner, or an organization which
employs or is about to employ any of those individuals, has a financial or other interest in or receives a tangible personal benefit
from a firm considered for a contract. For purposes of this subsection, a "financial interest" means a financial interest which
comprises more than five percent of the equity of the firm or business or more than five percent of the assets of the economic
interest in indebtedness. It does not include an ownership interest held through a fiduciary, such as Policy Code: 6401/9100, a
mutual fund or blind trust, where the individual or individual's employer has no control over the selection of holdings.
4. Employees shall not influence or attempt to influence any person involved in making or administering a contract from which
the employee will obtain a direct benefit as described in paragraph 2, above.
5. Employees shall not solicit or receive any gift, favor, reward, service, or promise of reward, including a promise of future
employment, in exchange for recommending, influencing, or attempting to influence the award of a contract by the school
system.
6. Employees shall notify the superintendent or designee in writing if they have an actual or potential conflict of interest under
this policy or applicable state or federal law that would disqualify them from performing any aspect of their job responsibilities.
7. Employees shall not solicit or accept trips, meals, gratuities, gifts, favors, or anything of monetary value from current or recent
(within the past year) contractors, subcontractors, or suppliers, or any persons or entities that foreseeably may bid on a contract
in the future, unless the item is an unsolicited gift of nominal value ($50 or less), and is one of the following: an advertising item
or souvenir that is widely distributed; an honorarium for participating in a meeting; a meal provided at a banquet; or other item
that is clearly permitted by state and federal law. Multiple permitted items from a single contractor may not exceed an aggregate
value of $100 in a twelve-month period.
Employees shall inform existing and potential contractors, subcontractors, and suppliers about these restrictions.
8. Employees shall not solicit or accept any gift from a current or potential provider of E-rate services or products in violation of
applicable federal E-rate program gifting rules.
9. Employees shall not divulge confidential information to any unauthorized person. Confidential information includes but is not
limited to (1) the school system's cost estimate for any public contract, prior to bidding or completion of other competitive
purchasing processes; and (2) the identity of contractors who have obtained proposals for bid purposes for a public contract,
until the bids are opened in public and recorded in the Board minutes.
10. An employee shall not misuse information in violation of G.S. 14-234.1. Specifically, an employee shall not, in contemplation
of the employee's own official action or that of the Board or others acting on behalf of the school system, or in reliance on
information known to the employee in his or her official capacity and not made public, to: a. acquire a financial interest in any
property, transaction, or enterprise; b. gain a financial benefit that may be affected by the information or contemplated action; or
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