Cameo NCEM Training and Exercise Project

STATE OF NORTH CAROLINA
Department of Public Safety
Request for Quote #: 19-RFQ-2172540211-RMT
Cameo NCEM Training and Exercise Project
Date of Issue: May 20, 2026
Quote Due Date: June 3, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFQ to:
Morgan Rilling
Contract Specialist
Email: morgan.rilling@ncdps.gov

STATE OF NORTH CAROLINA
Request for Quote #
19-RFQ-2172540211-RMT
______________________________________________________
For internal State agency processing, including tabulation of quotes, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your quote.
Failure to do so may subject your quote to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
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STATE OF NORTH CAROLINA
Division of Emergency Management
Refer ALL Inquiries regarding this RFQ to the Request for Quote #: 19-RFQ-2172540211-RMT
Procurement Lead through the Message Board in Quotes will be opened: May 29, 2026 by 2pm EST
the Sourcing Tool. See section 2.5 for details:
Morgan Rilling morgan.rilling@ncdps.gov
Using Agency: NCEM Commodity No. and Description: 432325 Educational or Reference
Requisition No.: RQ274089 Software
EXECUTION
In compliance with this Request for Quote (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this quote is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this quote, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFQ, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this quote, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign quote prior to submittal may render quote invalid and it MAY BE REJECTED. Late quotes shall not be
accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
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Quote Number: 19-RFQ-2172540211-RMT Vendor: __________________________________________
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of quote opening, unless otherwise stated here: _____ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFQ.
ACCEPTANCE OF QUOTES
If your quote is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Public Safety)
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Quote Number: 19-RFQ-2172540211-RMT Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 5
1.1 CONTRACT TERM ....................................................................................................................... 5
2.0 GENERAL INFORMATION ....................................................................................................... 5
2.1 REQUEST FOR QUOTE DOCUMENT .................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS ............................... 5
2.4 RFQ SCHEDULE ..................................................................................................................... 5
2.5 QUOTE QUESTIONS .............................................................................................................. 5
2.6 QUOTE SUBMITTAL ............................................................................................................... 6
2.7 QUOTE CONTENTS ................................................................................................................ 7
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 7
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS .............................................. 7
3.1 METHOD OF AWARD ............................................................................................................. 7
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 7
3.3 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................... 8
3.4 INTERPRETATION OF TERMS AND PHRASES .................................................................... 8
4.0 REQUIREMENTS ..................................................................................................................... 8
4.1 PRICING .................................................................................................................................. 8
4.2 FINANCIAL STABILITY .......................................................................................................... 9
4.3 HUB PARTICIPATION ............................................................................................................ 9
4.4 REFERENCES ........................................................................................................................ 9
4.5 BACKGROUND CHECKS ....................................................................................................... 9
4.6 PERSONNEL ........................................................................................................................... 9
4.7 VENDOR'S REPRESENTATIONS ........................................................................................ 10
4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 10
4.9 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ..................................... 10
4.10 SUBCONTRACTORS ............................................................................................................ 10
4.11 SECRETARY OF STATE REGISTRATION ........................................................................... 11
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 11
5.1 SPECIFICATIONS ................................................................................................................. 11
5.2 TASKS/DELIVERABLES ...................................................................................................... 11
5.3 DEVIATIONS ......................................................................................................................... 11
6.0 CONTRACT ADMINISTRATION............................................................................................. 12
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Quote Number: 19-RFQ-2172540211-RMT Vendor: __________________________________________
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ......................................................... 12
6.2 INVOICES ................................................................................................................................... 12
6.3 CONTINUOUS IMPROVEMENT ................................................................................................. 12
6.4 ACCEPTANCE OF WORK .......................................................................................................... 12
6.5 DISPUTE RESOLUTION ............................................................................................................. 13
6.6 CONTRACT CHANGES .............................................................................................................. 13
6.7 ATTACHMENTS ......................................................................................................................... 13
ATTACHMENT A: PRICING FORM .................................................................................................. 14
ATTACHMENT B: INSTRUCTIONS TO VENDORS .......................................................................... 15
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ................................... 15
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION .............................................. 16
ATTACHMENT E: CUSTOMER REFERENCE FORM ....................................................................... 18
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ........................................... 19
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION .................................................. 20
ATTACHMENT H: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, & COOPERATIVE
AGREEMENTS ....................................................................................................................... 21
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Quote Number: 19-RFQ-2172540211-RMT Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The NC Department of Public Safety, Division of Emergency Management (NCEM) is seeking bids from qualified vendors to
establish an Agency Specific Contract to conduct a series of Specific instructor developed deliveries with customized program
encompassing basic air-model practices, including existing formats with a primary focus on ALOHA. This will include a variety of
trainings and certifications. All specifications and deliverables shall be completed within the contract period.
The intent of this solicitation is to award an Agency Specific Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of one (1) years, beginning on the date of final Contract execution (the "Effective Date").
Quotes shall be submitted in accordance with the terms and conditions of this RFQ and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR QUOTE DOCUMENT
This RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFQ and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFQ.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's quote or otherwise. This applies to any language
appearing in or attached to the document as part of the Vendor's quote that purports to vary any terms and conditions or Vendors'
instructions herein or to render the quote non-binding or subject to further negotiation. Vendor's quote shall constitute a firm
offer that shall be held open for the period required herein ("Validity Period" above).
2.4 RFQ SCHEDULE
The table below shows the intended schedule for this RFQ. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFQ State May 20, 2026
Submit Vendor Questions Vendor May 26, 2026
Return Vendor Questions State May 29, 2026
Submit Quotes Vendor On or before June 3, 2026 at 2:00 pm EST
Contract Award State TBD
2.5 QUOTE QUESTIONS
Upon review of the RFQ documents, Vendors may have questions to clarify or interpret the RFQ in order to submit the best quote
possible. To accommodate the Quote Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the RFQ SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document via the Sourcing Tool's message board by the date and time specified in the RFQ SCHEDULE Section of this RFQ.
Vendors will enter "RFQ # 19-RFQ-2172540211-RMT - Questions" as the subject of the message. Question submittals should
include a reference to the applicable RFQ section. This is the only manner in which questions will be received.
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Quote Number: 19-RFQ-2172540211-RMT Vendor: __________________________________________
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this RFQ. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this RFQ, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in the RFQ and an addendum to this RFQ.
2.6 QUOTE SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late quotes, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its quote has been received as described in this RFQ by the
specified time and date of opening. Failure to submit a quote in strict accordance with instructions provided shall constitute
sufficient cause to reject a Vendor's quotes(s).
Vendor's quotes for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing Tool
to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go
to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses,
and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from
the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues, and then submit a revised response any time
prior to the response due date and time. The State will only review the most recent response.
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order to
submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted unless
all required items are completed. The Sourcing Tool will provide error messages to help identify any required information
that is missing when response is submitted.
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors should
make sure they complete the submission process and receive a message that their response was successfully submitted.
5. Only Quotes submitted through the Content Section of the Ariba Sourcing Event will be considered. Quotes submitted
through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the quote, also submit one (1) signed, REDACTED copy of the quote.
Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the
Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate
portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth
above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having
received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be
confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However,
under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the quote with its quote submission, the Department may release an
unredacted version if a record request is received.
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Quote Number: 19-RFQ-2172540211-RMT Vendor: __________________________________________
2.7 QUOTE CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this RFQ that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the
Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to
provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's quote, in the
State's sole discretion.
Vendors shall upload the following items and attachments in the Sourcing Tool:
a) Title Page: Include the company name, address, phone number and authorized representative along with the Quote Number.
b) Completed and signed version of all EXECUTION PAGES, along with the body of the RFQ.
c) Signed receipt pages of any addenda released in conjunction with this RFQ, if required to be returned.
d) Vendor's Response. [Indicate relative section references as a guide to responding to sections requiring additional responses
outside of the solicitation document. If not required, delete.]
e) Completed version of ATTACHMENT A: PRICING
f) Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
g) Completed and signed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
h) Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
i) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
j) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and
OMB STANDARD FORM LLL
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this RFQ are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found in the Sourcing Tool,
which are incorporated herein by this reference.
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest.
All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that
meets the specifications provided herein, to include any required verifications set out herein such as but not limited to past
performance, references, and financial documents.
While the intent of this RFQ is to award a Contract(s) to a single Vendor for all line items the State reserves the right to make
separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this RFQ in its
entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.
The State reserves the right to waive any minor informality or technicality in quotes received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this RFQ is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging
in conversations intended to influence the outcome of the evaluation. See Paragraph 29. of the Instructions to Vendors entitled
COMMUNICATOINS BY VENDORS
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Quote Number: 19-RFQ-2172540211-RMT Vendor: __________________________________________
Each Vendor submitting a quote to this RFQ, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates,
is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other
government agency office or body (including the procurement lead named above, any department secretary, agency head,
members of the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's
quote or qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a resulting
contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect
of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be
disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the
procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency
for this RFQ or inquiries directed to the procurement lead named in this RFQ regarding requirements of the RFQ (prior to proposal
submission) or the status of the award (after submission) are excepted from this provision.
3.3 PERFORMANCE OUTSIDE THE UNITED STATES
Vendor shall complete ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria
identified in this RFQ, the State may also consider, for purposes of evaluating proposed or actual contract performance outside of
the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of
the State:
a) Total cost to the State
b) Level of quality provided by the Vendor
c) Process and performance capability across multiple jurisdictions
d) Protection of the State's information and intellectual property
e) Availability of pertinent skills
f) Ability to understand the State's business requirements and internal operational culture
g) Particular risk factors such as the security of the State's information technology
h) Relations with citizens and employees
i) Contract enforcement jurisdictional issues
3.4 INTERPRETATION OF TERMS AND PHRASES
This RFQ serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the State; and (2)
to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of phrases
such as "shall," "must," and "requirements" are intended to create enforceable contract conditions. In determining whether
quotes should be evaluated or rejected, the State will take into consideration the degree to which Vendors have proposed or failed
to propose solutions that will satisfy the State's needs as described in the RFQ. Except as specifically stated in the RFQ, no one
requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement
may result in the State exercising its discretion to reject a quote in its entirety.
4.0 REQUIREMENTS
This Section lists the requirements related to this RFQ. By submitting a quote, the Vendor agrees to meet all stated requirements
in this Section as well as any other specifications, requirements, and terms and conditions stated in this RFQ. If a Vendor is unclear
about a requirement or specification or believes a change to a requirement would allow for the State to receive a better quote,
the Vendor is urged to submit these items in the form of a question during the question-and-answer period in accordance with the
Quote Questions Section above.
4.1 PRICING
Quote price shall constitute the total cost to the State for complete performance in accordance with the requirements and
specifications herein, including all applicable charges for handling, transportation, administrative and other similar fees. Complete
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