RFP27-019 Project Information | Attendance | Addendum | Campus Fiber Backbone Installation Project

REQUEST FOR PROPOSAL RFP27-019
for
CAMPUS FIBER BACKBONE INSTALLATION
PROJECT
Submission Deadline: October 23, 2026
2:00 p.m. CST
Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at
purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the
Purchasing Department until 9:00 a.m. CST on October 13, 2026. Questions received after this date may not be answered.
Please reference RFP27-019 on all correspondence. It is the responsibility of all interested parties to read this information
and return it as part of the RFP confirming receipt.

Table of Contents
Purpose ................................................................................................................................................................................ 3
Scope - One (1) ................................................................................................................................................................... 3
Scope - Two (2) .................................................................................................................................................................. 3
General Specifications and Requirements ................................................................................................................ 4
Prevailing Wage ................................................................................................................................................................ 4
Safety Training Requirements ...................................................................................................................................... 4
Mandatory Pre-Bid Meeting .......................................................................................................................................... 5
Certificate of Liability Insurance (COI) ...................................................................................................................... 5
Performance Bond ............................................................................................................................................................ 5
Questions ............................................................................................................................................................................. 5
Submission Deadline ........................................................................................................................................................ 5
Timeline ............................................................................................................................................................................... 5
Attachment A: Pricing ...................................................................................................................................................... 7
Attachment B: Response Cover Sheet .......................................................................................................................... 8
University Standard Terms and Conditions .............................................................................................................. 9
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Purpose
Missouri Western State University (MWSU) is requesting bids to install underground conduit and fiber-optic cable
located at 4221 Mitchell Ave, St Joseph, MO 64507.
Scope - One (1)
Missouri Western State University (MWSU) requests bids to install underground conduit and fiber-optic cable
from the existing splice point on the West Campus Drive to the Kit Bond Incubator building per the following
specifications.
Fiberoptic Cable and Pathway
* Approximate length of conduit for proposed route: 1200 feet
* Approximate total length of install fiber: 1500 feet
* Contractor will be responsible for determining the conduit and fiber footages
1. All underground conduit shall be 2" (min.) HDPE underground conduit.
2. New conduit shall be run to an appropriate handhold outside the Kit Bond Incubator building, or into the
Kit Bond Incubator building 1st Floor wiring closet depending on final design. This will be finalized at the
mandatory pre-bid meeting.
3. Provide and install an appropriate number of 24x36x36 underground handholes along the conduit route
or use existing Handholes where possible. Handholes are to be placed approximately 500' apart along
the route.
4. Provide and install #12 solid copper tracer wire in all underground conduit for future locating services.
5. Provide and install 12ct single mode fiber optic cable from the splice point into the Kit Bond Incubator 1st
Floor wiring closet. Include 3' (min.) service loops at all termination locations and all handholes. Splice
12ct fiber to associated 12 fibers of 72ct fiber.
6. Provide and install new fiber housings, panels, and SC-APC fiber terminations for all fibers in the Kit
Bond Incubator 1st Floor wiring closet (12ct), and splice point. Missouri Western standardizes on
Corning CCH brand fiber hardware.
7. All work leading into the Kit Bond Incubator building will need to be coordinated through the Missouri
Western State University Physical Plant and Technology Services.
8. All work to be completed by December 4, 2026.
Scope - Two (2)
Missouri Western State University (MWSU) requests bids to install underground conduit and fiber-optic cable from the
existing splice point on the West Campus Drive to the Physical Plant main office building per the following
specifications.
* Approximate length of conduit for proposed route: 650 feet
* Approximate total length of install fiber: 900 feet
* Contractor will be responsible for determining the conduit and fiber footages
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1. New conduit shall be run to an appropriate handhold outside the Physical Plant main office building, or into the
Physical Plant main office building wiring closet depending on final design. This will be finalized at the
mandatory pre-bid meeting.
2. Provide and install an appropriate number of 24x36x36 underground handholes along the conduit route.
3. Handholes are required where conduit approaches the west campus drive, at each side of the crossing of the west
campus drive. Handholes are to be placed approximately 500' apart along the rest of the
route.
4. Provide and install #12 solid copper tracer wire in all underground conduit for future locating services.
5. Provide and install 6ct single mode fiber optic cable from the splice point into the Physical Plant main office
wiring closet. Include 3' (min.) service loops at all termination locations and all handholes. Splice 6ct fiber to
associated 6 fibers of 72ct fiber.
6. Provide and install new fiber housings, panels, and SC-APC fiber terminations for all fibers in the
Physical Plant main office wiring closet (6ct), and splice point. Missouri Western standardizes on
Corning CCH brand fiber hardware.
7. All work to be completed by December 4, 2026.
General Specifications and Requirements
1. Installer shall provide all necessary equipment to perform the above installations and testing.
2. Installer is responsible for contacting and coordinating utility locates.
3. Installer shall tear out, remove, and replace any concrete needed to run conduit into buildings.
4. Installer shall avoid damage to any existing pavement. If require to tear out and remove any pavement, installer
shall replace said pavement.
5. Installer shall regrade and reseed any disturbed soil and grass as needed.
6. Installer shall test, label, and document all installed cables and hardware.
7. Installer shall prepare and submit shop drawings, testing reports, as-built drawings, and cabling documentation.
This shall include as-built locations of underground conduit.
8. Installer shall provide 1-year warranty on parts and installation.
Prevailing Wage
The Contractor shall comply with all applicable provisions of Missouri Prevailing Wage Law. If applicable, wages paid
shall be in accordance with Annual Wage Order No. 33 for Buchanan County, Missouri, and any modifications thereto as
required by law.
Safety Training Requirements
Pursuant to Section 292.675 RSMo, Contractor and all subcontractors shall provide a ten-hour Occupational Safety and
Health Administration (OSHA) construction safety program, or an equivalent program approved by the Missouri
Department of Labor and Industrial Relations, for all on-site employees working on this project. Contractor shall maintain
documentation of required training and provide such documentation to the University upon request.
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Mandatory Pre-Bid Meeting
A mandatory pre-bid meeting will be held at the job site located at 4221 Mitchell Saint Joseph MO, 64507 on Thursday
October 8, 2026 at 1:00 p.m.
Certificate of Liability Insurance (COI)
The successful bidder shall furnish certificates of insurance with MWSU listed as an additional insured after Notice of
Award and prior to commencement of any work.
Performance Bond
The successful bidder shall furnish after Notice of Award and prior to commencement of any work.
Questions
All questions should be directed to the Purchasing Department, (816) 271-4464,
purchase@missouriwestern.edu. The last day for questions regarding this RFP is 9:00 a.m. CST on October 13,
2026.
Submission Deadline
Proposals must be submitted no later than October 23, 2026 2:00 p.m. CST to:
Missouri Western State University
Purchasing, Popplewell Hall 115
4525 Downs Drive St. Joseph, MO 64507
Written bid proposals must be signed and sealed in mailing envelopes with the Vendor's name and address
clearly written on the outside. The RFP Number "RFP27-019" shall also be clearly marked on the outside of the
envelope or package. Proposals may not be accepted if the RFP number is not on the outside of the envelope.
Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP
Number "RFP27-019" in the subject line.
Faxed bid proposals will not be accepted.
Timeline
RFP Issued October 1, 2026
Pre-Bid Meeting October 8, 2026 1:00 p.m. CST
Deadline for Submission of Questions October 13, 2026 9:00 a.m. CST
RFP Due Date October 23, 2026 2:00 p.m. CST
RFP Award Notification (approximate) November 6, 2026
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Proposal Instructions
All vendors must include the following in their proposal submission:
* Attachment A - Pricing
Please ensure all information requested on Attachment A is included within the submission.
o
Bid Scope and Optional Scope separately.
* Attachment B - Response Cover Sheet
Please complete to ensure all information is accurate. Required to be included with submitted
o
documents.
* W-9
Completed with current date and signature.
o
* Addendum(s)
Include any addendum(s) with your initials for verification of receipt.
o
* Affidavit of Work Authorization
Submit a completed and notarized copy
o
* Memorandum of Understanding
E-Verify is an example of a federal work authorization program. Acceptable enrollment and
o
participation documentation consists of completed copy of the E-Verify Memorandum of
Understanding (MOU). For vendors that are not already enrolled and participating in a federal
work authorization program, E-Verify is available at:
https://www.e-verify.gov/
* Bid Bond
Each proposal shall be accompanied in an amount equal to five percent (5%) of the total bid
o
amount.
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Attachment A: Pricing
IMPORTANT: This is part of the proposal and must be completed and submitted with the RFP. Any errors,
omissions, or misrepresentation of information may be grounds to reject the proposal or cancel any RFP
contract award.
Bid Amount - Scope - One (1) $ __________________
Bid Amount - Scope - Two (2) $ ___________________
* MWSU reserves the right to accept or reject in whole or in part.
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Attachment B: Response Cover Sheet
RFP NO: RFP27-019
BUYER: MISSOURI WESTERN STATE UNIVERSITY
(purchase@missouriwestern.edu)
PHONE: (816) 271-4464
PROPOSALS MUST BE RECEIVED NO LATER THAN:
Date: October 23, 2026
Time 2:00 p.m. CST
RFP27-019 MUST BE CLEARLY IDENTIFIED
Return Proposals To: Missouri Western State University
Purchasing Department, Popplewell Hall, Room 115
4525 Downs Drive
St. Joseph, MO 64507
Purchase@missouriwestern.edu
All prospective applicants must submit this document along with their proposals.
By submitting this RFP and signing below, the vendor agrees to furnish or deliver the items or perform the services
upon which prices are quoted herein. Subject to all terms and conditions contained in this RFP and in the manner
and according to the schedule agreed to by the parties.
Bid Firm for 90 Days Unless Otherwise Stated:
Date of Submission Minority Vendor Yes No
____ _____________________________________
Vendor E-Mail Address
_____________ _____________
Company (Entity) Name Vendor Telephone
Address City/State Zip
By (Signature of Authorized Agent) Title Printed Name
Unsigned Proposals May Be Considered Non-responsive
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University Standard Terms and Conditions
This Proposal Request is made upon and subject to the following conditions, all of which are accepted by the
Vendor. Upon acceptance by MWSU, this Bid Request, Bid and the Purchase Order issued thereon shall
constitute the contract for furnishing the items described in the bid in strict conformity with the contract
instruments.
1. Right to Control RFP and Process: MWSU reserves the right to accept or reject any submissions, in whole
or in part, to advertise for new submissions, to abandon the need for services, and to cancel or amend this
RFP at any time. MWSU reserves the right to reject any and all bids and to waive any informality in bids.
2. Solicitation Caveat: Vendor understands and agrees that MWSU shall have no financial responsibility for
any costs incurred in responding to this RFP and shall not be liable for any costs until the Vendor has
executed a contract with MWSU and has been authorized in writing to proceed. MWSU reserves the right
to terminate this RFP. The submission of a proposal shall be conclusive evidence that the Vendor has
investigated and understands, to its satisfaction, the conditions to be encountered, the character, quality, and
scope of work to be performed the requirements of MWSU, and the applicable regulations as outlined in this
RFP.
3. Clarification. No oral explanation in regards to the meaning of the specifications will be made, and no oral
interpretation will be given before the award of the contract. If any person contemplating submitting a bid
for the contract is in doubt as to the true meaning of any part of the specifications or any other proposed
contract documents, he may submit to MWSU a written request for an interpretation thereof. Any
interpretation of the proposed documents will be made by addendum duly issued or delivered to each person
receiving a set of such documents. MWSU will not be responsible for any other explanation or
interpretations of the proposed documents.
4. Identification. All invoices and correspondence shall show the Purchase Order Number. All invoices must
be rendered containing full descriptive information on items or services furnished.
5. Delivery. For any exception to the delivery date as specified on this purchase order, the Vendor shall give
prior notification and obtain approval thereto from MWSU's Purchasing Department.
6. Shipping. Unless otherwise specified, all goods are to be shipped prepaid, F.O.B. Destination. Vendor
agrees to prepay all shipping charges. MWSU reserves the right to refuse any C.O.D. shipments.
7. Contract Price. All prices and fees shall be firm, fixed for the term of the contract. MWSU shall not pay,
nor be liable for, any other additional costs including, but not limited to taxes, insurance, interest, penalties,
termination payments, attorney fees, liquidated damages, etc.
8. Taxes. The Vendor shall assume and pay all taxes and contributions including, but not limited to, State,
Federal and Municipal which are payable by virtue of the furnishing and delivery of items(s) specified
herein. Materials and services furnished to MWSU are not subject to Federal Excise Taxes or Missouri State
Tax.
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9. Performance Bond/Irrevocable Letter of Credit: If a performance bond or irrevocable letter of credit is
required the Vendor shall furnish to MWSU, along with their signed contract, a performance bond or
unconditional, irrevocable letter of credit payable to MWSU in the face amount as surety for faithful
performance under the terms and conditions of the contract.
10. Applicable Laws and Regulations. The contract shall be construed according to the laws of the State of
Missouri. Additionally, the Vendor shall comply with all local, state, and federal laws and regulations related
to the performance of the contract to the extent that the same may be applicable. MWSU may serve from
time to time as a Vendor for the United States government. Accordingly, the provider of goods and/or
services shall comply with federal laws, rules and regulations applicable to subcontractors of government
contracts including those relating to equal employment opportunity and affirmative action in the
employment of minorities (Executive Order 11246), women (Executive Order 11375), persons with
disabilities (29 USC 706 and Executive Order 11758), and certain veterans (38 USC 4212 formerly [2012])
contracting with business concerns with small disadvantaged business concerns (Publication L. 95-507).
Contract clauses required by the Government in such circumstances are incorporated herein by reference.
11. Sovereign Immunity: MWSU, due to its status as a state entity and its entitlement to sovereign immunity,
cannot accept contract provisions that require MWSU to indemnify another party ( 537.600, RSMo). Any
indemnity language in the proposed terms and conditions will be modified to conform to the language that
MWSU can accept.
12. Appropriations: MWSU is a public corporation and, as such, cannot create indebtedness in any one year
(the fiscal year beginning July 1 to June 30) above what they can pay out of the annual income of said year
as set forth in 172.250, RSMo. Therefore, if MWSU determines it has not received adequate, appropriate
budget allocations or income to enable it to meet the terms of this contract, MWSU reserves the right to
cancel any awarded contract with 30 days' notice.
13. Changes. No alteration in any of the terms, condition, delivery, price, quality, quantity or specifications of
this order will be effective without the written consent of MWSU's Purchasing Office.
14. Rejection. MWSU reserves the right to reject at Vendor's risk and expense any and all goods resulting from
nonconformity to the terms and specifications of the contract, whether held by Buyer or returned to Vendor.
15. Warranty and Acceptance: The Vendor expressly warrants that all equipment supplies and/or services
provided shall: (1) conform to every specification, drawing, sample, or other description which was
furnished or adopted by MWSU, (2) be fit and sufficient for the purpose expressed in the RFP, (3) be
merchantable, (4) be of suitable materials and workmanship, and (5) be free from defect. Such warranty
shall survive delivery and shall not be deemed waived either because of MWSU's acceptance of or payment
for such equipment, supplies, and or service. No equipment, supplies, and /or services received by MWSU
pursuant to a contract shall be deemed accepted until MWSU has had a reasonable opportunity to inspect
said equipment, supplies, and/or services. All equipment, supplies, and/or services that do not comply with
specifications and/or requirements or are otherwise unacceptable or defective may be rejected. In addition,
all equipment, supplies, and/or services discovered to be faulty or which do not conform to the Vendor's
warranty upon inspection (or at any later time if the defects contained were not reasonably ascertainable
upon the initial inspection) may be rejected.
16. Insurance Requirements: Vendor agrees to maintain Commercial General Liability insurance at a limit of
not less than $1,000,000 Each Occurrence, $2,000,000 Annual Aggregate. Coverage shall not contain any
endorsement(s) excluding nor limiting Product/Completed Operations, Contractual Liability, or Cross
Liability; the Vendor may satisfy the minimum liability limits required for Commercial General Liability or
Business Auto Liability under an Umbrella or Excess Liability policy. There shall be no minimum per
occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit
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