RFP27-020 Project Information | Drawing | Attendance | Kit Bond Incubator Roof Replacement

REQUEST FOR PROPOSAL RFP27-020
FOR
KIT BOND INCUBATOR ROOF
REPLACEMENT
Submission Deadline: October 23, 2026
2:00 p.m. CST
Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at
purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the
Purchasing Department until 9:00 a.m. CST on October 14, 2026. Questions received after this date may not be answered.
Please reference RFP27-020 on all correspondence. It is the responsibility of all interested parties to read this information
and return it as part of the RFP confirming receipt.

Table of Contents
Purpose ................................................................................................................................................................................ 3
Scope ..................................................................................................................................................................................... 3
Safety..................................................................................................................................................................................... 3
Project Schedule and Preferred Construction Timeline ........................................................................................ 3
Mandatory Pre-Bid Meeting .......................................................................................................................................... 3
Submission Deadline ........................................................................................................................................................ 4
Timeline ............................................................................................................................................................................... 4
Proposal Instructions ...................................................................................................................................................... 4
Prevailing Wage ................................................................................................................................................................ 5
Evaluation ........................................................................................................................................................................... 5
Attachment A: Questionnaire ........................................................................................................................................ 6
Attachment B: Response Cover Sheet .......................................................................................................................... 8
University Standard Terms and Conditions .............................................................................................................. 9

Purpose
The purpose of this RFP is to solicit competitive proposals from qualified contractors for the replacement of the existing
roof system at Missouri Western State University, MWSU. The selected bidder shall furnish all labor, materials, equipment,
permits, and related services necessary to complete the project in a safe, timely, and professional manner. MWSU seeks a
roofing system that meets industry standards, provides long-term weather protection, and minimizes disruption to campus
operations during construction.
Scope
*
*
PREPARE ROOF FOR AN OVERLAY TPO ROOF SYSTEM
*
MECHANICALLY FASTEN TO THE DECK 12" HIGH DENSITY POLYISO INSULATION
INSTALL CARLISLE (OR APPROVE EQUAL) 60 MIL TPO FULLY ADHERED ROOF SYSTEM TO THE
*
MANUFACTURES SPECIFICATIONS
*
FLASH ALL WALLS AND ROOF PENETRATIONS TO THE MANUFACTURERS SPECIFICATIONS
*
FURNISH AND INSTALL NEW 24 GUAGE COPING CAP (COLOR TO MATCH EXISTING)
*
REUSE EXISTING COPING ABOVE METAL WALL PANELS
*
REMOVE AND REINSTALL LIGHTING ROD SYSTEM
*
PROVIDE A 20 YEAR MANUFACTURES WARRANTY, COVERING MATERIALS AND LABOR
*
REMOVE AND DISPOSE ALL DEBRIS AT AN APPROVED LANDFILL
*
DAILY CLEANUP AND PROTECTION OF BUILDING OCCUPANTS AND PROPERTY
THE CONTRACTOR SHALL REPAIR OR BE RESPONSIBLE FOR COSTS TO REPAIR ALL PROPERTY
DAMAGED DURING THE ROOFING APPLICATION
Safety
The roofing contractor shall be responsible for all means and methods as they relate to safety and shall comply with all
applicable local, state and federal requirements. Safety shall be the responsibility of the roofing contractor. All related
personnel shall be instructed daily to be mindful of the full-time requirement to maintain a safe environment for the facility's
occupants including staff, visitors, customers and the occurrence of the general public on or near the site.
Project Schedule and Preferred Construction Timeline
MWSU's preferred completion date for all roof replacement work is December 31, 2026. MWSU recognizes that
unforeseen circumstances, including but not limited to weather delays, material lead times, or other factors beyond the
bidder's reasonable control, may affect the project schedule. Accordingly, the bidder shall achieve final completion no later
than March 1, 2027.
Mandatory Pre-Bid Meeting
A mandatory pre-bid meeting will be held at the job site located at 4221 Mitchell Saint Joseph MO, 64507 on Thursday
October 8, 2026 at 10:00 a.m.

Submission Deadline
Confidential proposals must be submitted no later than October 23, 2026 2:00 p.m. CST to:
Missouri Western State University
Purchasing, Popplewell Hall 115
4525 Downs Drive St. Joseph, MO 64507
Faxed bid proposals will not be accepted.
Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP Number "RFP27-
020" in the subject line.
Written bid proposals must be signed and sealed in mailing envelopes with the bidder's name and address clearly
written on the outside. The RFP Number "RFP27-020" shall also be clearly marked on the outside of the envelope or
package. Proposals may not be accepted if the RFP number is not on the outside of the envelope.
Timeline
RFP Issued October 1, 2026
Pre-Bid Meeting October 8, 2026 10:00 a.m. CST
Deadline for Submission of Questions October 14, 2026 9:00 a.m. CST
RFP Due Date October 23, 2026 2:00 p.m. CST
RFP Award Notification (approximate) November 6, 2026
Proposal Instructions
All bidders must include the following in their proposal submission:
Attachment A - Questionnaire
Please ensure all information requested on Attachment A is included within the submission and is accurate.
a. Section A Pricing
b. Section B Experience, Performance and Reference
Attachment B - Response Cover Sheet
Please complete to ensure all information is accurate. Required to be included with submitted documents.
W-9
Please complete with current date and signature.
Affidavit of Work Authorization
Bidders must submit a notarized Affidavit of Work Authorization and completed MOU signature pages. E-Verify is an
example of a federal work authorization program. Acceptable enrollment and participation documentation consists of
completed copy of the E-Verify Memorandum of Understanding (MOU). For vendors that are not already enrolled and
participating in a federal work authorization program, E-Verify is available at:
https://www.e-verify.gov/

Addendum(s)
Include any addendum(s) with your initials for verification of receipt.
Bid Bond
A Bid Bond of 5% of the total amount bid by the bidder is due at the time of the submittal of the Vendor's response to this
RFP.
Prevailing Wage
MISSOURI PREVAILING WAGE LAW (Sections 290.210 to 290.340, RSMo): The Contractor shall pay not less than
the specified hourly rate of wages, as set out in the Annual Wage Order and made part of the specifications for work under
this contract, to all workers performing work under the contract, in accordance with sections 290.210 to 290.340, RSMo.
The Contractor shall forfeit a penalty to the Owner of one hundred dollars per day (or portion of a day) for each worker
that is paid less than the specified rates for any work done under the contract by the Contractor or by any subcontractor, in
accordance with section 290.250, RSMo.
Evaluation
All proposals will be evaluated based on the following key criteria:
* Demonstrates understanding of the purpose, nature, requirements, and vision - 10%
* Demonstrates vendor strengths, experience level and expertise with project - 10%
* Demonstrates the ability to execute the requirements and specifications with completeness and quality of response,
including clear deliverables and compliance - 20%
* Demonstrates the innovation, market evolution, and approach to modern process improvements to maximize
effectiveness and efficiency - 5%
* Proposed cost - 20%
* Availability of Vendor to complete scope as outlined in timeline on-time and on-budget - 20%
* Reference completeness of required information and subsequent reports - 10%
* Additional criteria may be considered by the selection committee unique to the product or service - 5%

Attachment A: Questionnaire
IMPORTANT: This questionnaire is part of the proposal and must be completed and submitted with the RFP. Each
bidder must answer all questions, fill in all blanks, and provide all required documentation. Any errors, omissions, or
misrepresentation of information may be grounds to reject the proposal or cancel any RFP contract award.
Section A: Pricing
BASE BID PRICE
LARGE MAIN UPPER ROOF SECTION $
ALTERNATE BID
THREE (3) LOWER ROOF SECTIONS ON NORTH, SOUTH, AND MAIN
ENTRANCE $
* MWSU reserves the right to accept or reject in whole or in part.

Section B: Experience, Performance and References
1. Describe the Vendor's business and operations within the last 10 years.
City and State, Name of Business, Years in Business, Type of Business
2. Describe the warranty and/or included maintenance schedule for the product or service:
3. Describe the process and requirements for handling maintenance, troubleshooting or customer services that are
not covered by the Vendor's standard maintenance program:
4. In the past 10 years, has the bidder or any of the bidder's owners, officers, or partners been found liable in a civil
suit or found guilty in a criminal action for making any false claim or material misrepresentation to any public
agency? If yes, explain:
5. Explain the process for managing and resolving complaints for all parties involved:
6. Please list contact information for at least three organizations to which you have provided the product and related
services for the product named in Section A. The Vendor authorizes MWSU to contact such clients regarding the
delivery and execution of the product you provide.
References should include the following information:
* Business name and address
* Contact name and telephone number
* Description of project

Attachment B: Response Cover Sheet
RFP NO: RFP27-020
BUYER: MISSOURI WESTERN STATE UNIVERSITY
(purchase@missouriwestern.edu)
PHONE: (816) 271-4464
PROPOSALS MUST BE RECEIVED NO LATER THAN:
Date: October 23, 2026
Time 2:00 p.m. CST
RFP27-020 MUST BE CLEARLY IDENTIFIED
Return Proposals To: Missouri Western State University
Purchasing Department, Popplewell Hall, Room 115
4525 Downs Drive
St. Joseph, MO 64507
Purchase@missouriwestern.edu
All prospective applicants must submit this document along with their proposals.
By submitting this RFP and signing below, the vendor agrees to furnish or deliver the items or perform the services upon
which prices are quoted herein. Subject to all terms and conditions contained in this RFP and in the manner and according
to the schedule agreed to by the parties.
Bid Firm for 60 Days Unless Otherwise Stated:
Date of Submission Minority Vendor Yes No
____ _____________________________________
Vendor E-Mail Address
_____________ _____________
Company (Entity) Name Vendor Telephone
Address City/State Zip
By (Signature of Authorized Agent) Title Printed Name
Unsigned Proposals May Be Considered Non-responsive

University Standard Terms and Conditions
This Proposal Request is made upon and subject to the following conditions, all of which are accepted by the Vendor.
Upon acceptance by MWSU, this Bid Request, Bid and the Purchase Order issued thereon shall constitute the contract for
furnishing the items described in the bid in strict conformity with the contract instruments.
1. Right to Control RFP and Process: MWSU reserves the right to accept or reject any submissions, in whole or in
part, to advertise for new submissions, to abandon the need for services, and to cancel or amend this RFP at any time.
MWSU reserves the right to reject any and all bids and to waive any informality in bids.
2. Solicitation Caveat: Vendor understands and agrees that MWSU shall have no financial responsibility for any costs
incurred in responding to this RFP and shall not be liable for any costs until the Vendor has executed a contract with
MWSU and has been authorized in writing to proceed. MWSU reserves the right to terminate this RFP. The
submission of a proposal shall be conclusive evidence that the Vendor has investigated and understands, to its
satisfaction, the conditions to be encountered, the character, quality, and scope of work to be performed the
requirements of MWSU, and the applicable regulations as outlined in this RFP.
3. Clarification. No oral explanation in regards to the meaning of the specifications will be made, and no oral
interpretation will be given before the award of the contract. If any person contemplating submitting a bid for the
contract is in doubt as to the true meaning of any part of the specifications or any other proposed contract documents,
he may submit to MWSU a written request for an interpretation thereof. Any interpretation of the proposed documents
will be made by addendum duly issued or delivered to each person receiving a set of such documents. MWSU will
not be responsible for any other explanation or interpretations of the proposed documents.
4. Identification. All invoices and correspondence shall show the Purchase Order Number. All invoices must be
rendered containing full descriptive information on items or services furnished.
5. Delivery. For any exception to the delivery date as specified on this purchase order, the Vendor shall give prior
notification and obtain approval thereto from MWSU's Purchasing Department.
6. Shipping. Unless otherwise specified, all goods are to be shipped prepaid, F.O.B. Destination. Vendor agrees to
prepay all shipping charges. MWSU reserves the right to refuse any C.O.D. shipments.
7. Contract Price. All prices and fees shall be firm, fixed for the term of the contract. MWSU shall not pay, nor be
liable for, any other additional costs including, but not limited to taxes, insurance, interest, penalties, termination
payments, attorney fees, liquidated damages, etc.
8. Taxes. The Vendor shall assume and pay all taxes and contributions including, but not limited to, State, Federal and
Municipal which are payable by virtue of the furnishing and delivery of items(s) specified herein. Materials and
services furnished to MWSU are not subject to Federal Excise Taxes or Missouri State Tax.

9. Performance Bond/Irrevocable Letter of Credit: If a performance bond or irrevocable letter of credit is required
the Vendor shall furnish to MWSU, along with their signed contract, a performance bond or unconditional, irrevocable
letter of credit payable to MWSU in the face amount as surety for faithful performance under the terms and conditions
of the contract.
10. Applicable Laws and Regulations. The contract shall be construed according to the laws of the State of Missouri.
Additionally, the Vendor shall comply with all local, state, and federal laws and regulations related to the performance
of the contract to the extent that the same may be applicable. MWSU may serve from time to time as a Vendor for the
United States government. Accordingly, the provider of goods and/or services shall comply with federal laws, rules
and regulations applicable to subcontractors of government contracts including those relating to equal employment
opportunity and affirmative action in the employment of minorities (Executive Order 11246), women (Executive
Order 11375), persons with disabilities (29 USC 706 and Executive Order 11758), and certain veterans (38 USC 4212
formerly [2012]) contracting with business concerns with small disadvantaged business concerns (Publication L. 95-
507). Contract clauses required by the Government in such circumstances are incorporated herein by reference.
11. Sovereign Immunity: MWSU, due to its status as a state entity and its entitlement to sovereign immunity, cannot
accept contract provisions that require MWSU to indemnify another party ( 537.600, RSMo). Any indemnity
language in the proposed terms and conditions will be modified to conform to the language that MWSU can accept.
12. Appropriations: MWSU is a public corporation and, as such, cannot create indebtedness in any one year (the fiscal
year beginning July 1 to June 30) above what they can pay out of the annual income of said year as set forth in
172.250, RSMo. Therefore, if MWSU determines it has not received adequate, appropriate budget allocations or
income to enable it to meet the terms of this contract, MWSU reserves the right to cancel any awarded contract with
30 days' notice.
13. Changes. No alteration in any of the terms, condition, delivery, price, quality, quantity or specifications of this order
will be effective without the written consent of MWSU's Purchasing Office.
14. Rejection. MWSU reserves the right to reject at Vendor's risk and expense any and all goods resulting from
nonconformity to the terms and specifications of the contract, whether held by Buyer or returned to Vendor.
15. Warranty and Acceptance: The Vendor expressly warrants that all equipment supplies and/or services provided
shall: (1) conform to every specification, drawing, sample, or other description which was furnished or adopted by
MWSU, (2) be fit and sufficient for the purpose expressed in the RFP, (3) be merchantable, (4) be of suitable materials
and workmanship, and (5) be free from defect. Such warranty shall survive delivery and shall not be deemed waived
either because of MWSU's acceptance of or payment for such equipment, supplies, and or service. No equipment,
supplies, and /or services received by MWSU pursuant to a contract shall be deemed accepted until MWSU has had
a reasonable opportunity to inspect said equipment, supplies, and/or services. All equipment, supplies, and/or services
that do not comply with specifications and/or requirements or are otherwise unacceptable or defective may be rejected.
In addition, all equipment, supplies, and/or services discovered to be faulty or which do not conform to the Vendor's
warranty upon inspection (or at any later time if the defects contained were not reasonably ascertainable upon the
initial inspection) may be rejected.
16. Insurance Requirements: Vendor agrees to maintain Commercial General Liability insurance at a limit of not less
than $1,000,000 Each Occurrence, $2,000,000 Annual Aggregate. Coverage shall not contain any endorsement(s)
excluding nor limiting Product/Completed Operations, Contractual Liability, or Cross Liability; the Vendor may
satisfy the minimum liability limits required for Commercial General Liability or Business Auto Liability under an
Umbrella or Excess Liability policy. There shall be no minimum per occurrence limit of liability under the Umbrella
or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest "Each Occurrence" limit
for either Commercial General Liability or Business Auto Liability. The Vendor agrees to endorse MWSU, its
officers, employees, and agents as Additional Insured on the Umbrella or Excess Liability unless the Certificate of
Insurance states the Umbrella or Excess Liability provides coverage on a "Follow-Form" basis.
17. Insurance Contract Language: MWSU, its officers, employees, and agents are to be Additional Insured with respect
to the project to which these insurance requirements pertain. A certificate of insurance evidencing all coverage
required is to be provided at least 10 days before the inception date of the contract between the Vendor and MWSU.
Vendor is required to maintain coverages as stated and provide written notice of cancellation according to the policy
provisions. MWSU reserves the right to request a copy of the policy. MWSU reserves the right to require higher
limits on any contract provided notice of such requirement is stated in the proposal request.
18. Payment, Cash Discount. Payment in full will be made within forty-five (45) days after receiving invoices for goods
(s)/services rendered as meeting all performance specifications. MWSU reserves the right to withhold a portion of
the payment until the services have been completed. Any different payment terms desired by the Vendor must be