Mobile HVAC Training With 609 Certificate
REQUIREMENTS/SPECIFICATIONS
Section 1: Intent
This course includes classroom lecture/demonstration and hands-on activities utilizing training demo
mock-ups. This class will provide real world heating, cooling, and A/C theory, as well as diagnostic and
repair procedures utilizing actual operating A/C and Coolant mock-ups. As well as ASE 609 certificate
and ASE A7 testing prep.
1.1: Optional Pre-Bid Presentation
The purpose of the pre-bid tele-conference is to walk through each specification item to ensure each
bidder is fully cognizant of the Department’s requirements and specifications. The Department highly
encourages all vendors to attend the tele-conference to answer any remaining questions/problems.
The optional pre-bid tele-conference will be held on Thursday, November 20, 2025, at 10:00am eastern
standard time.
Microsoft Teams
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Meeting ID: 284 167 407 538 8
Passcode: GY6ch3x9
Dial in by phone
+1 614-721-2972,,401998225# United States, Columbus
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Phone conference ID: 401 998 225#
Join on a video conferencing device
Tenant key: 682042763@t.plcm.vc
Video ID: 117 309 515 2
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The State of Ohio is a disability inclusion state. We promote access to our meetings and trainings. To
request a reasonable accommodation due to a disability, please use the Help link to contact the ADA
Coordinator for the scheduling agency.
The sign-in sheet, that will be filled out by ODOT, is public record and may be shared at the
Department’s discretion.
Any required addendum/clarifications will be published at the conclusion of the pre-bid conference call.
For additional information regarding the Invitation to Bid (ITB) please contact the Office of
Contracts.
Section 2: Contract Duration
The effective duration of this contract shall be 24 months from Date of Award. Unit bid pricing awarded
shall be effective throughout the entire duration of the agreement.
Section 3: Training Requirements
Heating, ventilation, A/C (HVAC), and engine cooling system service diagnosis and repair
Safe servicing of systems Refrigeration system component diagnosis and repair Leak testing
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Oil level testing Evacuate and
recharge.
Operating systems and related controls diagnosis and repair
Hands-on service on actual working A/C mock-ups
• Hoses
• Diagnose AC System Operation
• Cooling system Test:
• Hydrocarbon Test
• Pressure Test
• Flow Test
• Thermostat Operation
• Check Water Pump Bearings
• AC Repair
• Condenser
• AC Compressor
• Recharge AC
• Retro Fit R12
• AC Lines/ Suction Discharge
• Expansion/Orifice Tube
• Evac and Recharge
• Cooling system Repair:
• Water Pump
• Radiator
• Thermostat
• Water Outlet Housings
• Heater Core
Section 4:
Section 5:
Section 6:
1.
2.
3.
4.
• Classroom lecture w/ hands on activities for entry level techs w/o 609
• Additional day for ASE 609 examination prep.
o Administration of the test will be conducted immediately following the end of the
course.
o Cost of certification is included in quote
preparation
• Instructor(s) – multiple experienced candidates in network
• Classroom – provided by ODOT
• Vehicles and equipment for the hands-on portion provided with the exception of:
o ODOT will provide a R134A AC machine
Course Standards
Automotive Service Excellence (ASE) certification standards will be applied to course content when
applicable.
Testing / Assessments
Students will be given the opportunity to take the ASE 609 test. This will provide technicians with the
information they need to prepare for ASE certification testing.
Training Logistics
Training class size will not exceed twelve (12) participants and be at least a minimum of six (6)
participants per session, but regardless of class size, there will be no more than two (2) participants per
training aid used in class. A training aid includes, but is not limited to, electrical circuit boards, scan tools,
and other special tools.
Each session covering all topics will be presented in a four (4) consecutive day format.
ODOT will provide the required number of vehicles for each session.
The awarded vendor will provide all training materials (written or electronic), audio, External
Audio Speakers, Projector, Batteries, Pens, Pencils Dry Erase Markers, Name Tags, visual equipment,
instructor laptops, instructors, electrical circuit boards, scan tools, other special tools as necessary, and
travel expenses including hotels, meals, incidentals, etc.
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5.
6.
7.
8.
9.
Section 7:
Section 8:
Section 9:
ODOT will own all training materials (written or electronic) following the completion of this contract.
The ODOT Office of Equipment Management, the ODOT Office of Employee Development and Lean and
the Mechanic’s Training Program will be notified and review any changes to course material after
sessions have begun or while in progress.
Vendor will provide the request for the required number of vehicles no less than fourteen (14) business
days prior to the first scheduled training session.
The vendor must provide the ODOT Office of Employee Development and Lean and the Office of
Equipment Management with copies of training records from each session, including but not limited to:
sign in sheets, test results (to include a letter grade and/or actual percentage correct test score), grading
scale, and any individual session evaluations regarding the course within five (5) business days of course
completion date. Information should be sent to the designated ODOT employee(s) by email.
Vendors must notify ODOT Office of Employee Development and Lean and the Office of Equipment
Management, or Mechanic’s Training Program of any changes to instructors. Instructors training this
course must demonstrate a portion of the course during the pilot session.
Training Sites/Scheduling
The ODOT Office of Employee Development and the Office of Equipment Management will obtain and
schedule training sites. Training may be conducted at any of ODOT’s twelve (12) district offices and/or
county facilities within Ohio as defined by the ODOT Office of Employee Development.
All training sessions will be scheduled by the ODOT Office of Employee Development and the Office of
Equipment Management in partnership with the vendor to ensure adequate participant enrollment to meet
the requirements of this contract.
The Invoicing must be received no later than seven (7) business days after each session has been
completed.
Training sessions will be conducted four (4) consecutive days each week, Monday-Thursday between the
hours of 8:30 a.m. and 3:30 p.m. to include a 30-minute lunch. Instructor set-up time will be available at
the scheduled sites on Monday(s) or Friday(s), depending on session scheduling, between the hours of
8:00 a.m. and 2:00 p.m.
Vendor will conduct a pilot session prior to the start of the training at the discretion of the Office of
Equipment Management. The pilot participants will be chosen by ODOT. Vendor will make changes to
the training materials and/or how the training is conducted based on the results of the pilot session.
Vendor Training Quantities
There are no guaranteed quantities under this contract.
Vendor Requirements
Required materials (below) must be included along with the completed bid package for the bid to
be responsive.
1. Detailed training course descriptions, course objectives, including participant and instructor training
materials, explanation of training delivery methods, course evaluation, daily schedule breakdown,
hands-on exercises, and pre- and post-testing format(s).
2. A list of instructors that will be utilized for the duration of this contract and biographical information on
each instructor to include qualifications to perform duties required. Minimum qualifications for
instructors shall include at least five (5) years of experience in the field of automotive and diesel
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Section 10:
Section 11:
Section 12:
repair and ASE A-1, A7, A8, T1, T-2, or an equivalent certification (for example, UTI, NIAT or
International Fluid Power Society).
Pricing
The price per course will include all the vendor’s related travel expenses. The expenses will include
hotel/motel, meals, mileage, incidentals, and any other related expenses. No other charges will be
accepted by the Department.
Prices will not include expenses for concessions (lunch, refreshments, etc.), nor will concessions be
provided to the participants. Prices will not include a facility fee when ODOT facilities are being used.
Multiple Award
ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an
award to all responsive bidders pursuant to O.R.C. 5513.02.
OhioBuys
Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date
& time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid
Responses, or unsolicited Proposal amendments after the deadline.
Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT
recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any
reason, vendors must resubmit their bid if they had already submitted in a previous round, as the
previously submitted Bid Responses do NOT carry over to the new round.
The Signature process takes place after the award now. The email will come from
documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The
subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).
No contract can be issued to your company until we receive your signature to complete the process. And
you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into
https://ohiopays.ohio.gov.
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STANDARD TERMS & CONDITIONS
I. GLOSSARY
The following definitions are applicable to all components of the Contract. If a conflict exists between these definitions and any
definition listed in the specifications or scope of work, the specifications or scope shall prevail.
A. ACCEPTANCE: Approval and retention by ODOT of any goods, products, services or other Deliverables,
delivered to fulfill Contract requirements.
B. AGENCY/ODOT/DEPARTMENT: Ohio Department of Transportation
C. AUTHORIZED DEALER/DISTRIBUTOR: The vendor that maintains written legal agreements with
manufacturers to act as their agent and provide goods, products, or services listed in the bid/RFQ/contract.
The authorized Dealer/Distributor must maintain active and sufficient facilities necessary to perform the
awarded Contract, own title to the goods, products, or services and maintain available stock on a continuous
basis and in sufficient quantity to provide uninterrupted access to the Contract Deliverable.
D. BIDDER: The company and/or authorized representative of the company who has signed and is submitting a
bid response and who will be responsible for ensuring proper performance of the contract awarded pursuant
to the bid. The term bidder, proposer, contractor, supplier, or vendor may be used interchangeably in this
document.
E. DEFAULT: The omission or failure to perform any obligation under this Contract.
F. DELIVERABLE: Any Contractor-provided products, supplies, services, work or product described in the
specifications of the Contract.
G. F.O.B PLACE OF DESTINATION: The Vendor pays, and includes the cost of such in its bid, and bears the risk
for the transportation and delivery of goods delivered to the specified locations provided by the Department.
H. GOODS: Anything that can be purchased that is not a service or real property.
I. INVOICE: An itemized listing showing delivery of the goods or performance of the services described in the
order that must include the date of the purchase or rendering of the service, an itemization of the things done,
material supplied, equipment used or labor furnished, and the sum due pursuant to the contract or obligation.
J. LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: A bidder who offers the lowest cost for the goods or
services listed in the bid; and whose proposal responds to bid specifications in all material respects and contains
no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give
them a competitive advantage; and whose experience, financial condition, conduct and performance on
previous contracts, facilities, management skills evidences their ability to execute the contract properly.
K. MBE OR EDGE CERTIFIED: MBE means Minority Business Enterprise and EDGE means Encouraging
Diversity, Growth and Equity.
L. ORDER: A copy of a contract or a statement of the nature of a contemplated expenditure, a description of the
goods to be purchased or services to be performed, other than services performed by officers and regular
employees of the state, and per diem of the national guard, and the total sum of the expenditure to be made
therefor, if the sum is fixed and ascertained, otherwise the estimated sum thereof, and an authorization to pay
for the contemplated expenditure, signed by the person instructed and authorized to pay upon receipt of a
proper invoice.
M. PRIME VENDOR/CONTRACTOR: The vendor who, upon being awarded a contract, becomes the prime vendor
who is the primary source for providing the goods or services listed in the awarded Contract and the party to
whom payment will be made upon delivery of the goods and/or completion of the Contract.
N. PROCUREMENT/CONTRACT/AGREEMENT: All documents, whether attached or incorporated by reference,
utilized for soliciting bids. Upon completion of the evaluation and award of the bidder’s response, the
procurement becomes the contract between ODOT and the successful bidder, both governed by the laws of
the state of Ohio.
O. PURCHASE: To buy, purchase, installment purchase, rent, lease, lease purchase, or otherwise acquire goods
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
