25103RF Hotel/Conference/Meals in Williamsburg, VA...
| Location: | Virginia |
|---|---|
| Posted: | Oct 23, 2024 |
| Due: | Nov 12, 2024 |
| Agency: | State Government of Virginia |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | QQ 80162 |
| Publication URL: | To access bid details, please log in. |
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Details
Details
QQ-80162
-
25103RF Hotel/Conference/Meals in Williamsburg, VA October 2025
- Status: Open
- Time Left:19 days
- Closing:11/12/24 4:00 PM
- Issued:10/23/24 1:27 PM
- Last Updated:
- Buyer:A Lamm
-
alamm01@wm.edu - 757-253-4153
QQ-80162
-
25103RF Hotel/Conference/Meals in Williamsburg, VA October 2025
- Status: Open
- Time Left:19 days
- Closing:11/12/24 4:00 PM
- Issued:10/23/24 1:27 PM
- Last Updated:
- Buyer:A Lamm
-
alamm01@wm.edu - 757-253-4153
Actions
- Issued By:Commonwealth's Attorneys' Services Council
- Opportunity Type:Quick Quote
- Category:Non-professional Services - Non-Technology
- Work Location:Williamsburg, Virginia
- Website:
- Summary:CASC is seeking bids for hotel rooms, conference space, refreshments, breakfasts, lunches, access to audio-visual equipment, wi-fi, and parking for training class in Williamsburg, Virginia, on October 14-16, 2025. The venue must have pedestrian access to shops, restaurants, and services, ensuring guest do not need to drive a vehicle during the conference or cross major roadways.
Documents
| Document | Size | Description | Posted On | Type |
| QQ_20103RF_Williamsburg_Specs.docx | (59.86 KB) | Detailed Requirements | 10/23/24 | RFx Document |
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- I1_1. 50 hotel rooms for two (2) nights (Tuesday and Wednesday night) priced at or below state per diem rate. The number of rooms needed each night will vary slightly. Tuesday, October 14 – Wednesday, October 15, 2025
- NIGP Code:
- Quantity: 100.00000
- Delivery Date: 10/14/2025
- I1_2. Designated conference registration site, to be supplied with 12 ft. registration table, 4 chairs, 2 display easels, waste basket, ice water, and drinking glasses.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
- I1_3. Room contiguous or within 40 feet of the registration area to be used as office for two (2) CASC staff. Room requirements: tables, chairs, waste basket, ice water, and drinking glasses.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
- I1_4. Meeting room each day arranged in a classroom style with ample space for 50 people. Additional room requirements: tables should be large enough for attendee’s’ binders and readings materials, cloth table covers, head table with 3 chairs, microphones (wireless or cable reaching 6 feet minimum), room for a podium, PowerPoint/video viewing capabilities, A/V connections to include HDMI, VGA, and analog audio with connection to loudspeakers. Rooms should be stocked with ice water and drinking cups/glasses. Tuesday, October 14 – Thursday, October 16, 2025
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
- I1_5. Complimentary room suitable for after-hours hospitality suite accommodating up to 50 attendees each night. Space must permit guests to provide their own food and beverages. Tuesday, October 14 – Wednesday, October 15, 2025
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
-
I1_6. Ice water and drinking cups/glasses in the conference room for all attendees.
Continuous coffee/tea/soft drinks available throughout the day, along with refreshment breaks throughout the program, to be billed on a consumption basis.
Morning breaks, Wednesday, October 15 and Thursday October 16, including coffee, and tea.
Afternoon breaks on Tuesday, October 14 and Wednesday, October 15, including coffee, tea, soft drinks and snacks (cookies, brownies, or hot snack items), to be billed on consumption basis. - NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
- I1_7. Breakfast buffet for 50 people served 7:30 am – 9:00 am, priced at or below state per diem rate, and billed on a per person basis. Wednesday, October 15 – Thursday, October 16, 2025
- NIGP Code:
- Quantity: 100.00000
- Delivery Date: 10/15/2025
- I1_8. Luncheon for 50 people, priced at or below state per diem rate, and billed on a per person basis. Wednesday, October 15 – Thursday, October 16, 2025
- NIGP Code:
- Quantity: 100.00000
- Delivery Date: 10/15/2025
- I1_9. Access to power and audiovisual equipment if an instructor is unable to provide their own, including overhead digital projector, projector screen (6-foot width minimum), audio interface for computer audio with speakers, and microphones.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
- I1_10. Complimentary Wi-Fi in conference room and meeting spaces. Access to wired/ethernet connection.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
- I1_11. Accept delivery of training binders (6 boxes the size of banker boxes) up to 3 days before the conference begins and provide locked storage of the delivery through Thursday, October 16, 2025. Conference center staff provide delivery of those boxes to registration area prior to 9:00 a.m. Tuesday, October 14, 2025. CASC staff needs access to the storage space during event.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/10/2025
- I1_12. Parking sufficient to accommodate up to 55 attendees, and staff.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
- I1_13. Williamsburg, Virginia location needs to have convenient pedestrian access to shops, restaurants and services. Guests should not need to drive a vehicle during the conference or cross a major roadway on foot.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 10/14/2025
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