NEW, NEW, FCI FORT DIX PURCHASE, INSTALLATION & REMOVAL - OF HVAC ( heating and cooling system) ROOFTOP BUILDING -5845.

Active

Contract Opportunity

FCI FORT DIX NJ

STATEMENT OF WORK

UPGRADE HVAC 5845 SHU

The Federal Correctional Institution (FCI) located at Fort Dix,

New Jersey, intends to make a single award to a responsible

entity for the removal and installation of a 30 - ton package

rooftop heating and cooling system as set forth in this

solic itati on/contract.

The Government reserves the right to award without discussion

and to make a single award . Therefore , each initial quoted

should contain the best terms from a cost or price standpoint.

PLACE OF PERFORMANCE

FCI Fort Dix

5755 Hartford Road

Joint Base MDL, New Jersey 08640

West Compound Building 5845 Rooftop

SCHEDULE OF DELIVERY PERFORMANCE

The contractor wil l provide all labor , material and equipment

necessary to acquire , transport , and install a new 30 - ton

package rooftop heating and cooling system to the roof of

Building 5845 . The contractor will be responsible for the

removal of the existing rooftop heating/cooling system . The

contractor must be licensed to perform work in the state of New

Jersey and must provide licensure and/or certification s .

The contractor must use a crane that is of capable s ize and

reach to ensure safe removal of old and installation of new unit

to the rooftop.

The contractor will provide a specification cut sheet of the

package rooftop unit to the COR for acceptance no later than

fourteen (14) days after award.

SCHEDULE OF PERFORMANCE

Normal working hours are estimated Monday thru Friday 7 : 30AM-

3 : 00PM to exclude federal holidays . Saturday and Sunday hours

may be utilized due to adverse weather conditions or other

contr ibuting factors that would cause delay if approved by the COR and the contractor. The contractor cannot be guaranteed a

forty (40) hour work week at the work site.

The new unit MUST be operational within twelve (12) hours after

the existing unit is removed from service and/or power

disconnected, whichever occurs first. The package unit provides

heating and cooling to a secure environment that requires

adequate airflow and/or heat and cooling temperatures.

DESCRIPTION OF BUILDING 5845

Building 5845 is a 3-story 36' tall mixed-use building. Building

5845 is located behind several 12' high security fences with

razor wire. Building to the furthest fence/roadway is

approximately 56'. Building roof is accessed through a hatch

3'x3'. Vehicle access is restricted to the outside perimeter

roadway. Contractor is permitted to use a crane to remove old

and install new package rooftop units.

DESCRIPTION OF HEATING/COOLING UNIT

Specification on the new unit must meet at a minimum the

requirements below:

-30-ton package rooftop unit

-R454B

-Bottom Return, Bottom Supply Configuration

-2 08 I 3/ 60

-Constant volume forward curve class one 15HP ultra high

efficiency supply fan

-1" deflection

-Condenser coil seamless copper tubes

-Hot gas bypass (Modulating hot gas reheat factory installed)

-Standard evaporator coil

-Zero-degree low ambient package (factory installed)

-2" pleated filters

-Single enthalpy economizer

-Controller with factory disconnect and convenience outlet

-Stainless steel drain pan

-Hinged Access cabinet panels

-High/Low Refrigerant Pressure Protection

-Field installed barometric relief damper for the horizontal

return air duct

-Unit shall be rated by the manufacturer at a minimum 11.1 EER

-Unit will be fully charged with R454B refrigerant.

-Unit shall carry both ETL and CGA safety approval ratings.

-Tags and decals to aid in the service or indicate caution areas

shall be provided.

-Unit shall be capable of providing mechanical cooling down to

40 degrees Fahrenheit.

-Unit shall be capable of starting and running at 120 degrees

Fahrenheit.

-Drive type- belt

-Heating input capacity (max) 620 MBH

-Heat exchanger of tubular design, stainless steel

-Maintenance manuals will be supplied.

The contractor will install any new duct work/curb required to

tie in the new unit to any existing duct work/curb.

The contractor must install a standalone electrical disconnect

for the new package rooftop unit. The exiting unit to be removed

only utilizes a built-in disconnect.

REMOVAL OF EXISTING HVAC

The contractor shall remove the existing package rooftop

heating/cooling system in conjunction with the installation of

new rooftop package unit. The existing unit will remain the

property of FCI Fort Dix. The contractor will be responsible for

recovery and recycling of remaining refrigerant in accordance

with all federal, state, and local regulations.

The unit to be removed - York Model Z33AD52A7CDABE0001A S/N

NOG9084213

DELIVERY OF MATERIALS

All construction related equipment and materials required for

the contractor to work on this project will be processed by the

contractor and delivered to the contractors approved storage

area. Any construction related deliveries which are delivered on

site, can be received by the contractor Monday through Friday,

excluding Federal Holidays between the hours of 7:00AM - 3;00PM.

The contractor will be required to notify the COR when a

delivery is scheduled, and a contractor representative must be

present at time of delivery.

FINAL INSPECTION AND TESTING

The contractor at a minimum shall meet manufacturer

recommendations, and industry standards set forth in accordance

with all federal, state, and local regulations. Upon the

completion of the installation, the contractor will inspect and

verify all work is completed to the satisfaction of the Contract

Officer Representative (COR). The contractor shall perform

operational testing, break-in testing, and adjustments to the

satisfaction of the COR. The contractor shall warrant its

products and labor procured and installed to be free of defects

in materials and workmanship for a minimum period from the date

the system is accepted by the COR as described below:

• Minimum twelve (12) month standard warranty for the 30-ton

package rooftop unit on parts and labor.

• Minimum five (5) year warranty on the compressor.

• Minimum fifteen (15) year warranty on the stainless steel

heat exchanger.

• Contractor will clearly indis;ate a start period and end

period in writing for the warranty in the following format:

month/day/year.

This warranty is in addition to any manufacturer warranties

provided with the unit.

Upon completion of the installation, testing, and acceptance,

the contractor shall provide the COR a hardcopy and/or a PDF

version maintenance manuals and software manuals.

STORAGE OF TOOLS, MATERIALS, AND EQUIPMENT

\

Any contractor materials, tools, and/or equipment that will be

required to be brought on site for an extended period to

expedite the project completion shall be permitted to be stored

in a previously approved location agreed upon by the Contract

Officer Representative (COR) and the contractor.

Any tool considered a high security risk will be required to

exit the institution grounds daily.

CONSTRUCTION PROGRESS MEETINGS

The Contract Officer Representative or Facility Manager reserve

the right to require weekly or bi-weekly progress meetings with

the contractor(s) project manager to ensure sch?duling

requirements are met in accordance with this contract. Meetings

shall include but not limited to pre-construction meeting(s)

progress meeting(s), meeting agenda, minutes, and construction

schedule.

DEFINITIONS

The Contract Officer (CO) executes the contract on behalf of the

Government; this shall include a duly appointed successor. The

Contracting Officer is the only official authorized to

administer, modify and/or terminate the contract. The

Contracting Officer makes related approvals, determinations, and

finding pertaining to the contract and is the only individual on

the project staff who can obligate funds on behalf of the

Government.

The FCI shall ensure a Contract Officer's Representative ~COR)

is present to allow access to all areas by the contractor. The

COR will be located at the project site and has overall

responsibility for the administration of the operations and

activit{es at the project site. The COR represents the Contract

Officer for all technical matters that arise under the contract.

The COR will evaluate the contractor's performance and prepare a

performance report at the end of the contract.

The Contract Officer Representative (COR) shall not and has no

authority to re-delegate authority to any other person, change

or modify any terms of the contract, obligate the payment of any

money by the Government and/or cause the contractor to incur

cost not otherwise covered by the contract.

The contractor shall provide to the Contract Officer, (3) three

copies of the safety data sheet (SDS) on all materials and

substances that may be used during the project. In the event the

Institution Safety Manager does not approve the material, it

shall be the responsibility of the Contractor to locate and

procure an alternative product.

OTHER CONSIDERATION

Lost time due to security restrictions/considerations:

contractors should plan for a certain amount of time accrued for

security considerations, i.e., base security checkpoint, check

in screening, delays due to inmate movements, institution

lockdowns, institution emergencies, institution counts etc. In

the event of an institutional emergency, the Contractor will be

instructed to secure and stow all tools, equipment and

materials, and contractor will be escorted off the institution

grounds. Work will be suspended until the institution emergency

passes. The work location is considered inside the confines of

the secure institution. The institution reserves the right to

suspend work for any reason listed above.

XCContractor will NOT be allowed to bring weapons, cell phones or

any other objects that violate criminal laws or are prohibited

by Federal regulations or Bureau of Prisons policies on

institution grounds. The Contractor shall be responsible for

removing all waste from the institution grounds and disposing of

in accordance with all federal, state, and local regulations.

INSTITUTION SECURTIY

The Contractor agrees to adhere to all regulations as outlined

in HSPD-12 (Homeland Security Presidential Directive), agrees to

adhere to all regulations prescribed by the institution for

safety, custody and conduct of staff, contractor workers and

inmates. The contractor will be required to complete a limited

backg:round investigation through the National Crime Information

Center (NCIC). The Contractor may at any time be removed from

the institution grounds at the discretion of the Warden.

PAYMENT TERMS

The Contractor must provide a means for electronic payment to

include bank routing and account number, payment terms are

specified in FAR 52.212-4(g). The Government will make payment

in accordance with the Prompt Payment Act (31 U.S.C 3903 and

prompt payment regulations at 5 CFR part 1315). The Contractor·

can however offer discount payment terms for prompt payments as

specified in block 12 on the SF 1449 form of this solicitation.

Partial or half sessions will not be authorized for payment.

__________________________________________________________________________________

FCI FORT DIX PURCHASE, INSTALLATION & REMOVAL - OF HVAC ( heating and cooling system) ROOFTOP BUILDING -5845.

SEE ATTACHMENTS

The Federal Correctional Institution (FCI) located at Fort Dix, New Jersey, intends to make a single award for FCI FORT DIX PURCHASE, INSTALLATION & REMOVAL - OF HVAC ( heating and cooling system) ROOFTOP BUILDING -5845.

THE SOURCE SELECTION PROCESS WILL BE TO THE LOWEST PRICE TECHNICALLY ACCEPTABLE & SMALL BUSISNESS SET- ASIDE.

MUST SEE: ATTACHMENTS - STATEMENT OF WORK & OTHER DOCUMENTS.

1) SITE VISIT THURSDAY MARCH 13 2025 @ 9:00AM.

2) DEADLINE TO SUBMIT NCIC WEDNESDAY MARCH 5, 2025 11:59PM.- MUST BE SEND BY EMAIL ONLY TO TO MR. ROSS AT D1ROSS@BOP.GOV.

3) QUESTIONS SUBMISSION DEADLINE MONDAY MARCH 17, 2025 BY 12:00PM -MUST BE send to Mr. Ross , D1ROSS@BOP.GOV and cc TO Mr. Aponte, aaponteberrios@bop.gov.

4) QUESTIONS ANSWERED AND POSTED TO SAMS WEDNESDAY MARCH 19 2025) BID DUE MARCH 20, 2025 AT 11:59 PM, ET. THE QUOTE OR BID MUST BE SENT TO ME ONLY; AAPONTEBERRIOS@BOP.GOV

5) BID DUE MARCH 20, 2025 AT 11:59 PM, ET.

THE QUOTE OR BID MUST BE SENT TO ME ONLY; AAPONTEBERRIOS@BOP.GOV ( CONTRACT SPECIALIST)

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