6515--Seattle VAMC is requesting MICROBIOLOGY MEDIA Base Plus Four POP: 2/1/2026 - 1/31/2031

Active

Contract Opportunity

STATEMENT OF WORK (SOW)
1. Contract Title.

Microbiological media purchase order for Clinical Microbiology laboratory.
2. Background.
A purchase order is requested to order specific products throughout the year necessary to perform microbiology lab tests.
3. Scope.

FY26 request for microbiology testing media for Seattle Division Microbiology Department. These products are required for the identification of pathogenic organisms. This includes products formatted to maintain a long shelf-life, such as the BactiDrop Oxidase, Indole and Acridine Orange that are used daily and are critical for organism identification, as well as perishable selective agar, biochemical test kits and other required products such as ATCC organisms, mandated by the College of American Pathologists (CAP), as part of our Quality Control for media. Products are ordered monthly for weekly delivery as noted below or as needed, and these supplies enable microbiologists to identify diseases in veteran patients.

4. Specific Tasks.

The vendor will deliver the kits and reagents associated with this contract on the date specified or within a reasonable window of time after ordering has ensued. The vendor will adhere to the priced schedule submitted with the quote of these materials, of which price of shipping is included in the cost of material. The vendor will provide SDS sheets for all media upon request. Times and dates of delivery to be determined by the PSHCS Microbiology Department. At the beginning of the month, weekly scheduled shipments of products with the expected delivery date and product counts will be submitted. See Appendix A for example of weekly product delivery.

The vendor will be able to provide all products listed in the Appendix B

The vendor will supply acknowledgement of product requests as they are submitted by the PSHCS Microbiology Department and provide tracking information for shipments due to the perishable nature of required goods. The vendor will monitor any back orders or shipping delays with prompt communication of any changes.

4.1 Task 1 - Enterprise Management Controls.

Subtask 1 - Integration Management Control Planning.
Microbiology employee or supervisor enters request for product from vendor.
Vendor ships out product, referencing PO# for payment.
Vendor supplies shipping information or notifications of product delays.
Microbiology employee receives product, inspects for discrepancies.
Vendor bills for product, Purchasing Agent checks for delivery completeness from end-user.
Purchasing agent completes receiving protocol in computer.
Microbiology Department uses product to perform diagnostic testing for veteran patients.
4.2 Task 2
Subtask 2 - Contract Management.
Products are ordered at Seattle by the Microbiology Department in coordination with Administrative Specialist COR David Travelstead. The order is sent to the vendor via email or website, referencing the correct purchase order given from Fiscal and Contracting. Any delivery delays are sent via email to the purchaser in the Microbiology Department, who coordinates with vendor. Vendor sends invoices for payment to the VA Accounting Department in Austin, TX. Austin Automated Payment System posts the invoices for the laboratory to review, and then the invoices will be certified after confirmation of received items.
4.3 Task 3
Subtask 3 Prices and Terms.
Seattle VAMC will provide an estimated volume by test as reflected in Attachment B. Pricing and volume are based on the AVERAGE yearly volume of products. The Government estimates the volumes as listed in Attachment B but does not guarantee volumes as listed; they are estimates ONLY. The Government reserves the right to modify the contract to update product numbers or items that are discontinued and replaced with equivalent products.

5. Performance Monitoring
The Microbiology Department must adhere to specific standards for all laboratory consumables. These standards are applied to the products ordered from this vendor. COTR and/or any Microbiology employee are responsible for monitoring all products for quality.
6. Security Requirements
There are no security related components to this contract request. The vendor will not have access to protected patient information. Protected patient information will not be input into the vendor computer and the vendor computer associated with the testing instrumentation will not be interfaced with any VA networks
7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

There is no government furnished equipment associated with this contract.

8. Other Pertinent Information or Special Considerations.

Identification of Possible Follow-on Work. None

Identification of Potential Conflicts of Interest (COI). None

Identification of Non-Disclosure Requirements.
Contractor will not have access to any veteran names or diagnosis.
This is a consumable item, not specific to any one patient.

Packaging, Packing and Shipping Instructions.
To be delivered on Tuesdays for weekly shipment requests and as soon as available for individual product requests. The products are temperature liable and requires immediate refrigeration upon delivery. The cost of shipping for next-day delivery for all perishable goods must be included in the individual item cost.

Inspection and Acceptance Criteria.
Microbiology POC, Supervisor and any other Microbiology employees have specific lab standards to maintain for all products under their care.
9. Risk Control
Microbiology is responsible and will accept any risks associated with product, notified by vendor.
10. Place of Performance.

Specific area to receive and work with product from vendor is the Microbiology lab at the Seattle Division of VA Puget Sound Medical Center.
11. Period of Performance.
BASE YEAR
2/1/2026 to 1/31/2027
OPTION YEAR 1
2/1/2027 to 1/31/2028
OPTION YEAR 2
2/1/2028 to 1/31/2029
OPTION YEAR 3
2/1/2029 to 1/31/2030
OPTION YEAR 4
2/1/2030 to 1/31/2031

12. Delivery Schedule.

Items are to be delivered upon request from the Microbiology lab at the Seattle Division of VA Puget Sound Medical Center.
Appendix A.
Example only of monthly delivery schedule.

Product Name
Delivery Dates
2/7/2023
2/14/2023
2/21/2023
2/28/2023
Columbia Blood Agar (100/pk)
Â
4
Â
4
Chocolate Agar (100/pk)
Â
4
Â
4
MacConkey Agar (100/pk)
Â
3
Â
3
CNA Agar (10/pk)
Â
Â
40
Â
Biplates Blood Agar McConkey (100/pk)
Â
4
Â
Â
BHI Sheep Blood Agar (100/pk)
Â
Â
Â
4
B. frag isolation Agar (10/pk)
10
Â
Â
10
Anaerobic PEA Agar (100/pk)
Â
2
Â
Â
CVA Medium (10/pk)
3
Â
Â
Â
Hektoen Agar (10/pk)
3
Â
Â
Â
Mueller Hinton Agar (15x150)
3
Â
Â
Â
Mueller Hinton Agar w blood (15x150)
Â
3
Â
Â
Mueller Hinton Agar (15x100)
Â
Â
Â
Â
Sabourad plates (10/pk)
Â
Â
Â
8
Choc Thayer Martin Bi-plate (10/pk)
Â
Â
Â
Â
Middlebrooks 7H11 Agar, Double Pour, 10/PKG
Â
Â
Â
Â
Legionella Plate, BCYE
Â
Â
3
Â
Legionella Plate, BCYE Selective Agar w/PAC
Â
3
Â
Â
Legionella Plate, BCYE Selective Agar w/PAV
Â
Â
Â
Â
Mannitol Salt Plate
Â
Â
Â
Â
Brucella Agar w/5% SB Vitamin K and Hemin
1
Â
Â
Â
Appendix B.
Product list and estimated annual volume
Micro Item #
Product Name
Annual Quantity
3023
ACRIDINE ORANGEBACTIDROP DROPPER
1
3964
AGGREGATIBACTER APHROPHILUS ATCC 7901
1
3672
Aggregatibacter aphrophilus ATCC® 7901 *pellet version*
1
3089
BA/MAC biplate, 100/pk
40
3077
Bacteroides Bile Esculin (BBE) agar, 10/pk
240
3965
BACTEROIDES FRAGILIS ATCC 25285
1
3242
Bacteroides ovatus ATCC® BAA1296
0
3243
Bacteroides vulgatus ATCC® 8482 (VA# V797P5992X)
1
3021
BACTIDROPOXIDASE
10
3020
BACTIDROPSPOT INDOLE
10


Micro Item #
Product Name
Annual Quantity
3701
BD Difco Dehydrated Culture Media: Tryptic Soy Agar (Soybean-Casein Digest Agar)
1
3702
BD BBL Dehydrated Culture Media Additive: Yeast Extract
Â
3124
BHI 5% FILDES
2
3181
BHI AGAR WITH CHLORAMPHENICOL, CYCLOHEXIMIDE
4
3311
BHI agar with SB
42
3128
BHI BROTH 5 ML
0
3063
BLOOD AGAR TUBED MEDIA 15X103 MM 100 tubes
0
3617
Brain Heart CC Agar
0
3120
BRUCELLA 5% SB
12
3336
Calcofluor White Stain Kit
3
3109
CAMPY CVA MEDIUM
70
3966
CAMPYLOBACTER JEJUNI ATCC 33291
1
3968
CANDIDA ALBICANS ATCC 10231
1
3895
CANDIDA ALBICANS ATCC 60193
1
3241
Candida glabrata ATCC MYA2950
1
3183
Candida krusei ATCC 6258 (GSA# GS07F161BA)
1
3967
CANDIDA KRUSEI ATCC 34135
1
3182
Candida parapsilosis ATCC 22019 (GSA# GS07F161BA)
1
3896
CANDIDA TROPICALIS ATCC 1369
1
1311
CASEIN AGAR TUBES
0
3189
Cellulosimicrobium cellulans ATCC 27402
Â
3144
CHOC THAYER MARTIN BIPLATE (10 PACK)
22
3086
Chocolate agar, 100/pk
120
3556
Clostridium difficile ATCC BAA-1870
1
3971
CLOSTRIDIUM PERIFRINGENS ATCC 13124
1
3249
Clostridium septicum ATCC® 12464
1
3970
Clostridium sporogenes (previous novii) ATCC 9690
1
135
CNA COLUMBIA CNA + 5% SHEEP BLOOD AGAR PLATE (30 PK/WK)
1160
3087
Columbia blood agar, 100/pk
174
146
CORNMEAL AGAR WITH POLYSORBATE 80 (TWEEN 80) PLATES
0
3188
Corynebacterium renale ATCC 19412 (GSA# GS07F161BA)
1
3250
Corynebacterium striatum ATCC® BAA1293
1
3334
Cryptococcus Antigen Test Kit
6
920
DISK, DIFFERENTIATION, CATARRHALIS TEST DISK
2
743
DISK, DIFFERENTIATION, LAP
2
943
DISK, DIFFERENTIATION, MICRODASE
2
Micro Item #
Product Name
Annual Quantity
3046
DISK, DIFFERENTIATION, PYRDISC
8
214
DISK, DIFFERENTIATION, SPS
0
940
DISK, DIFFERENTIATION, UREA/PDA
0
3125
DTM SLANTS
12
3997
Eikenella corrodens ATCC BAA-1152
1
3244
Elizabethkingia meningoseptica ATCC® 13253
1
3324
Enterococcus casseliflavus ATCC 700327
1
3975
ENTEROCOCCUS FAECALIS ATCC 29212
1
3974
ENTEROCOCCUS FAECALIS ATCC 51299
1
3529
Enterococcus faecium ATCC 700221
1
3253
Enterococcus saccharolyticus ATCC 43076
1
3055
ERLICH'S INDOLE REAGENT
2
3976
ESCHERICHIA COLI ATCC 25922
1
3977
ESCHERICHIA COLI ATCC 35218
1
3695
Ethyl alcohol Pure 190PROOFF USP GRADE (4/CS)
5
3221
FERRIC CHLORIDE
0
3424
Fusobacterium mortiferum ATCC® 9817 *
1
3651
Haemophilus ducreyi (Neveu-Lamaire) Bergey et al. (ATCC® 33940 )
1
3532
Haemophilus influenzae ATCC 10211
1
3978
HAEMOPHILUS INFLUENZAE ATCC 10211
1
3979
HAEMOPHILUS INFLUENZAE ATCC 49247
1
3980
HAEMOPHILUS INFLUENZAE ATCC 49766
1
3751
Haemophilus parainfluenzae ATCC 7901, control loop
1
3619
Haemophilus parainfluenzae Rivers (ATCC 33392)
1
3138
HEART INFUSION BROTH ARABINOSE 20 PACK
0
3099
HEART INFUSION BROTH, SUCROSE
0
3110
HEKTOEN
60
3122
HTM (HAEMOPHILUS TEST MEDIUM)
14
3168
INHIBITORY MOLD AG (IMA)
2
3008
KINYOUN AFB STAIN KIT
2
3009
KINYOUN ZEIHLNEELSEN METHYLENE BLUE COUNTERSTAIN
0
3972
KLEBSIELLA AEROGENES ATCC 13048
1
3999
Klebsiella pneumoniae ATCC 27736
1
3981
KLEBSIELLA PNEUMONIAE ATCC 700603
1
3190
Klebsiella pneumoniae ATCC BAA1705
1
3185
Klebsiella pneumoniae ATCC BAA1706
1
Micro Item #
Product Name
Annual Quantity
3254
Kloeckera japonica ATCC 58370
1
3108
KOVAC'S REAGENT
2
2984
LACTOPHENOL ANILINE BLUE for staining fungal elements
2
125
LEGIONELLA PLATE, BCYE
36
127
LEGIONELLA PLATE, BCYE SELECTIVE AGAR & PAC
36
130
LEGIONELLA PLATE, BCYE SELECTIVE AGAR & PAV
36
3982
LEGIONELLA PNEUMOPHILIA ATCC 33152
1
3175
LYSINE IRONE AGAR (LIA)
2
3088
MacConkey Agar, 100/pk
113
3111
MACCONKEY WITH SORBITOL
0
3147
MANITOL SALT PLATES
22
439
MCFARLAND STANDARD SET
1
3213
Methyl Red Reagent
2
3187
Microbacterium testaceum ATCC 15829
1
57
MIDDLEBROOKS 7H11 AGAR, DOUBLE POUR, 10/PACKAGE
5
2649
MITSUBISHI, PACK-ANAERO, 20 ENVELOPES/PACKAGE (large pouches)
100
462
MITSUBISHI, PACK-MICROAERO (GAS GENERATORS for Campy) (large pouches)
10
2046
MITSUBISHI, PLASTIC CLEAR BAGS (for anaerobes), PACKAGE OF 20
150
1782
MITSUBISHI, POUCH-ANAERO, BOX OF 20 SACHETS (small pouches)
120
2964
MITSUBISHI, POUCH-MICROAERO (GAS GENERATORS for Campy) (small pouches)
50
3305
MOTILITY MEDIA NO INDICATOR
0
3101
MOTILITY MEDIA W/TTC
2
3133
MUELLER HINTON 100MM (10 PACK)
11
3134
MUELLER HINTON 100MM WITH BLOOD 10 PACK
0
3131
MUELLER HINTON 150MM (10 PACK)
24
3132
MUELLER HINTON 150MM WITH BLOOD (10 PACK)
27
131
MUELLER HINTON AGAR + 2% NACL, PACKAGE/10 PLATES
0
3983
MYCOBACTERIUM FORTUITUM ATCC 6841
1
3184
Neisseria gonorrhoeae ATCC 19424
1
3533
Neisseria gonorrhoeae ATCC 31426
1
3897
NEISSERIA GONORRHOEAE ATCC 43069
1
3103
NINHYDRIN REAGENT
2
3104
NITRATE A REAGENT
2
1069
DISK, DIFFERENTIATION, PRODISK (C. DIFFICILE)
0
Micro Item #
Product Name
Annual Quantity
3105
NITRATE B REAGENT
2
3667
OF Medium w/1% Dextrose (Hugh-Liefson)
0
3247
Oligella ureolytica ATCC® 43534
1
3246
Paenibacillus polymyxa ATCC® 7070
1
3251
Parabacteroides distasonis ATCC® BAA1295
1
3376
PARA-PAK SPINCON (TUBES & FUNNELS) VA# V797P5992X
1
3986
PASTEURELLA MULTOCIDA ATCC 43137
1
3097
PathoDx Strep Grouping Positive Control
2
3098
PATHODX, DISPOSABLE SLIDE
5
766
PATHODX, EXTRACTION REAGENT 1
8
767
PATHODX, EXTRACTION REAGENT 2
8
768
PATHODX, EXTRACTION REAGENT 3
8
761
PATHODX, STREP A LATEX
8
762
PATHODX, STREP B LATEX
8
763
PATHODX, STREP C LATEX
8
764
PATHODX, STREP F LATEX
4
765
PATHODX, STREP G LATEX
8
3027
PBP2 latex aggutination test kit, 50 tests /kit
0
3129
PEA BLOOD AGAR (100 PACK)
17
2923
PEPTONE YEAST GLUCOSE, 20/PK
0
3169
PETRI DISHES 15 X 100 (500)
0
3364
POTATO FLAKE AGAR SLANT
0
3704
Prepared Tubed; Remel; Saline 0.85%; D - 1mL; 20/Pk
4
3998
Proteus mirabili ATCC 12453
1
3984
PROTEUS MIRABILIS ATCC 35659
1
3985
PROTEUS MIRABILIS ATCC 7002
1
3634
Proteus mirabilis Hauser (ATCC® 35659 )
1
3186
Prototheca wickerhamii ATCC 16529
1
3987
PSEUDOMONAS AERUGINOSA ATCC 27853
1
3252
Pseudomonas aeruginosa ATCC BAA1744
1
3245
Pseudomonas aeruginosa ATCC® 9721
1
3084
Rabbit blood defibrinated
0
1149
RAPID ANA ID, SPOT INDOLE (14526)
2
1146
RAPID ID, INOCULATION FLUID (12461)
2
139
RAPID TREHALOSE ASSIMILATION BROTH, 20 TUBES/PKG
2
3090
Sabourad plates, 10/pk
96
Micro Item #
Product Name
Annual Quantity
3174
SIMMON CITRATE (100PK)
0
3338
SLIDE, AFB CONTROL; 10 SLIDES/BOX
2
3267
Sporobolomyces salmonicolor ATCC MYA4550
1
682
STAPHAUREX KIT
20
3990
STAPHYLOCOCCUS AUREUS ATCC 25923
1
3991
STAPHYLOCOCCUS AUREUS ATCC 29213
1
3989
STAPHYLOCOCCUS AUREUS ATCC 43300
1
3988
STAPHYLOCOCCUS EPIDERMIDIS ATCC 12228
1
3248
Staphylococcus epidermidis ATCC® 12228
1
3992
STREPTOCOCCUS AGALACTIAE ATCC 12386
1
3625
Streptococcus anginosus ATCC® 33397
1
3995
STREPTOCOCCUS GALLOLYTICUS (BOVIS) ATCC 9809
1
3993
STREPTOCOCCUS PNEUMONIAE ATCC 49619
1
3994
STREPTOCOCCUS PYOGENES ATCC 19615
1
3335
Streptococcus pyogenes ATCC® 19615
1
3534
Streptococcus uberis ATCC 700407
1
3638
Thermo Scientific Oxoid V Factor Discs
1
3637
Thermo Scientific Oxoid X Factor Discs
1
3156
Thioglycollate Medium w/Dextrose, Hemin, Vitamin K
10
3140
TRICHOPHYTON AGAR #1 (20 PACK)
1
3141
TRICHOPHYTON AGAR #2 (20 PACK
1
3142
TRICHOPHYTON AGAR #3 (20 PACK)
1
3143
TRICHOPHYTON AGAR #4 (20 PACK)
1
3996
Trichophyton interdigitale ATCC 9533
1
Â
Trichophyton mentagrophytes ATCC 9533
1
3155
Triple Sugar Iron Agar (16 x 125 mm Tube)
4
166
TRYPTICASE SOY BROTH
1
3265
TSB with 6% NaCl
0
1312
TYROSEIN AGAR PLATE
0
3666
Urea Agar Slants (100/case)
2
1313
XANTHINE AGAR PLATE
0
3010
ZEIHLNEELSEN CARBOLFUCHSIN
0
3255
Zygosaccharomyces bailii ATCC MYA 4549
1
376
Sodium chloride, 500gram bottle
1
3583
AnaeroPack Rectangular Jar 2.5L
0
3584
AnaeroPack Rectangular Jar 7.0L
0
3955
Anaerobic Pouch Clips
0
3158
SABOUROUD SLANTS
1
2082
SEAL, SHRINK
12

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