On-Call Consulting Services for Annual Sanitary Sewer Rehabilitation RFQ

Location:	California
Posted:	Apr 22, 2026
Due:	May 19, 2026
Agency:	City of San Mateo
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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2026 Request for Qualifications

On-Call Consulting Services for

Annual Sanitary Sewer Rehabilitation

Public Works Department

City of San Mateo

330 West 20th Avenue

San Mateo, CA 94403

April 21, 2026

Request for Qualifications

On-Call Consulting Services for

Annual Sanitary Sewer Rehabilitation

Job No. 46S191 & 46S193

The City of San Mateo (City) is accepting Statements of Qualifications to select a qualified consulting firm

or firms to provide professional design services for the rehabilitation of various segments of sewer pipe

and manholes throughout San Mateo. All questions regarding this Request for Qualifications (RFQ) shall be

directed to Laura Webb, Project Manager, Clean Water Program, at lwebb@cityofsanmateo.org by the

date and time specified in Section II.B of this RFQ. The RFQ is available for viewing online at

http://www.cityofsanmateo.org/bids.aspx.

Statements of Qualifications (SOQs) shall be submitted by firms that have a capable and demonstrable

background in the type of work described in this RFQ and Attachment A, “SCOPE OF SERVICES,” of this

notice. In addition, all interested firms shall have sufficient, readily available resources in the form of

trained personnel, support services, safety protocols, specialized Consultants, specialized field

equipment, and financial resources to carry out the work without delay or shortcomings. Services

required by this request for qualifications shall be performed under the responsible charge of a Project

Manager with a minimum of 10 years of applicable experience and who is a licensed California

Professional Engineer.

Respondent shall submit a ready-for-print PDF of the SOQ via email to the City’s Project Manager no later

than:

2:00 p.m. PST on May 19, 2026

The email’s subject line shall be titled:

SUBJECT: SOQ Submittal – On-Call Consulting Services for Annual Sanitary Sewer Rehabilitation

The body of the email submittal shall include the Respondent’s name, contact information, RFQ Title, and

City Job Number. SOQs must be received in the Project Manager’s email address inbox by the date and

time specified. Any SOQs received after the deadline will not be considered.

Contents

Section

Page

Introduction..................................................................................................................................... 1

A. Background ......................................................................................................................... 1

B. Organizational Conflicts of Interest .................................................................................... 1

C. Ex-Parte Communications................................................................................................... 1

D. Commitment of Firms and Key Personnel .......................................................................... 2

II. Procurement Process ...................................................................................................................... 2

A. General Information ........................................................................................................... 2

B. Schedule and Addenda ....................................................................................................... 3

C. Submittal of Questions ....................................................................................................... 3

D. Award and Negotiations ..................................................................................................... 3

III. Evaluation and Selection Criteria.................................................................................................... 4

A. SOQ Scoring ........................................................................................................................ 4

B. Interview Scoring (Optional, at City’s Discretion) ............................................................... 4

C. Final Scoring and Selection ................................................................................................. 4

IV. Documentation. .............................................................................................................................. 5

A. Submittal............................................................................................................................. 5

B. Format Requirements ......................................................................................................... 6

C. Parts of the SOQ.................................................................................................................. 6

V. Evaluation Criteria and Submittal Information .............................................................................. 6

A. SOQ Evaluation Overview ................................................................................................... 6

B. SOQ Submittal Information ................................................................................................ 8

C. Interviews (Optional, at City’s Discretion) .......................................................................... 9

D. Selection Process .............................................................................................................. 10

VI. Scope of Services and Schedule .................................................................................................... 10

A. Scope of Services .............................................................................................................. 10

B. Schedule............................................................................................................................ 10

Attachments

Scope of Services

Standard Agreement for Professional Consultant Services

Sample Rate and Cost Schedule

Key Personnel Resume Template

City of San Mateo Collection System Basin Delineation

I. Introduction

A. Background

The City of San Mateo (City) is currently under a Regional Water Quality Control Board (RWQCB) Cease

and Desist Order (CDO) requiring improvements to its collection and treatment systems to eliminate

sanitary sewer overflows and unauthorized discharges. The Clean Water Program (CWP) has been

established to replace aging infrastructure, enhance reliability, reduce inflow and infiltration, provide

capacity for wet weather flows, and enhance the treatment processes in the City’s system.

San Mateo’s wastewater collection system includes a network of 240 miles of pipe, 6,032 sewer

manholes and 27 sewer pump stations, divided into five major sewer basins labeled A, B, C, D and E

(refer to Attachment E). To rehabilitate all sewer infrastructure, the City of San Mateo has an overall

rehabilitation schedule, which shows a rotating schedule of the five basins’ different phases (i.e. CCTV,

Evaluation, Design, and Rehabilitation).

For this RFQ, the Consultant(s) will be working on up to five of the City’s Basins: Basin A, Basin B, Basin C,

El Camino Real (ECR), and Basin D. The ECR package is separated from the main Basins due to the

Caltrans permit requirements. For all projects, the Consultant will perform several tasks, including

performing CCTV, evaluating the CCTV data, design of the repairs/rehabilitations, bid support services,

and engineering services during construction. At the City’s discretion, the projects and phases may be

split amongst multiple firms, or they may be given to a single firm.

See the chart below for the approximate number of manholes and length of pipe located in each of the

three Basins, as well as the approximate length of pipe from various previous projects, as of 2025:

Basin

ECR

Manholes

972

1,019

937

148

1,168

Pipes (LF)

223,963

235,366

170,980

56,657

245,030

B. Organizational Conflicts of Interest

An organizational conflict of interest is a situation in which, because of other activities, relationships, or

contracts, a Consultant is unable, or potentially unable, to render impartial assistance or advice to the

City; a Consultant’s objectivity in performing the contract work is or might be otherwise impaired; or a

Consultant has an unfair competitive advantage. The City will evaluate future procurements related to

this contract to determine if there is an organizational conflict of interest. If an organizational conflict of

interest exists, the City may prohibit the Consultants, subconsultants, subcontractors, and/or members

of the consultant team from participating in such related procurement/projects. Jacobs is providing

program management support services and is not eligible to compete as a prime or subconsultant on

this procurement.

C. Ex-Parte Communications

Respondents are expected to conduct themselves with professional integrity and to refrain from

lobbying activities. During the procurement process, commencing with the issuance of the RFQ and

continuing until the award of a Contract for the project (or cancellation of the procurement), no

employee, member, agent, vendor, advisor or consultant of any Respondent shall have ex-parte

communications, directly or indirectly, regarding this procurement with any representative or elected

official of the City involved in this procurement, except for communications permitted by this RFQ. Any

verified allegation that a Respondent or team member has engaged in such prohibited communications

or attempted to unduly influence the selection process may cause the City to disqualify a Respondent or

a member of a Respondent’s team from participating in this process, all at the sole discretion of the City.

D. Commitment of Firms and Key Personnel

1. The City expects all firms and personnel proposed to be available to provide services for this

contract. At any point after submittal of a SOQ, a Respondent must notify the City, in writing

to the Project Manager, when a member of the Respondent’s team is no longer

participating in the SOQ.

2. Prior to public announcement of the shortlist (if an interview is used) by the City, a

Respondent may request the ability to substitute a firm or an individual filling a Key

Personnel position, with reasonable justification. Any substitution request granted by the

City shall result in rescoring of the SOQ.

3. Following announcement of the shortlist (if an interview is used), Respondents shall not

substitute a firm or an individual filling a Key Personnel position, except in unavoidable

circumstances. In such circumstances the Respondent shall notify the Project Manager in

writing, and the City shall rescore and re-rank, and thereafter make a determination as to

whether that Respondent may continue to compete in the selection process.

4. After Notice of Selection, the selected Respondent shall not substitute a firm nor an

individual filling a Key Personnel position. In such circumstances the Respondent shallnotify

the Project Manager in writing that a firm or individual is no longer available to participate

on the team and explain why. The City will then make a determination as to whether that

Respondent may continue in the negotiation process.

II. Procurement Process

A. General Information

1. Compliance with Legal Requirements.

a. The procurement of these consultant services will be in accordance with applicable City,

federal, state and local laws, regulations and procedures. City reserves the right to reject

any and all SOQs.

b. City will evaluate the SOQs in accordance with the provisions set forth herein. The final

selection, if any, will be that Respondent which, in the opinion of the City, best meets

the requirements set forth in the RFQ and is determined to be the most highly qualified.

2. Costs borne by Respondents. All costs incurred in the preparation of a SOQ and participation

in this RFQ and negotiation process shall be borne by the proposing firms.

3. Public Disclosure. SOQs shall become property of the City and considered public documents

under applicable California laws. All documentation provided to the City may be subject to

disclosure in accordance with California public disclosure laws.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	On-Call Consulting Services for Annual Sanitary Sewer Rehabilitation RFQ
Category:	ALL OPEN RFPs
Status:	Open

On-Call Consulting Services for Annual Sanitary Sewer Rehabilitation RFQ

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See also