Inmate Automated Tracking System
| Location: | North Carolina |
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| Posted: | Jan 15, 2026 |
| Due: | Feb 5, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 358-2026-023 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 358-2026-023 |
| Project Title: | Inmate Automated Tracking System |
| Description: | Rowan County is requesting bids to provide a comprehensive, turnkey RFID-based inmate tracking and cell check system for use at the Rowan County Detention Center and Annex. The bid must include all necessary hardware, software, integration services, training, and ongoing support. |
| Opening Date: | 2/5/2026 1:00 PM |
| Posted Date: | 1/16/2026 |
| Status: | Open |
| Department: | COUNTY OF ROWAN |
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Solicitation Number
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358-2026-023
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Department
COUNTY OF ROWAN
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Status Reason
Open
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Opening Date
2026-02-05T13:00:00.0000000
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Posted Date
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2026-01-15T23:06:38.0000000Z
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Commodity Code
Jail and prison system
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Mandatory Conference/Site Visit
2026-01-23T05:00:00.0000000Z
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Special Instructions
https://www.rowancountync.gov/677/Current-Bids-or-Request-for-Proposals-RF
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Solicitation Type
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Select RFP IFB RFI
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Owner
Jody Farrow-Bennett
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Description
Rowan County is requesting bids to provide a comprehensive, turnkey RFID-based inmate tracking and cell check system for use at the Rowan County Detention Center and Annex. The bid must include all necessary hardware, software, integration services, training, and ongoing support.
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Attachments
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Attachment Preview
INVITATION TO BID
FOR
ROWAN COUNTY
Inmate Automated
Tracking System
# 2026-023
ROWAN COUNTY
130 West Innes Street
Salisbury, NC 28144
704-216-8178
jody.farrow-bennett@rowancountync.gov
Date Issued: Thursday, January 15, 2026
Date Due: Thursday, February 5, 2026, at 1:00 PM
Administered By: Jody Farrow-Bennett, Purchasing Director
Rowan County#2026-023
Date Due: Thursday, February 5, 2026, at 1:00 PM ET
NOTICE TO BIDDERS
INVITATION TO BID
Invitation to Bid
Inmate Tracking System
INMATE AUTOMATED TRACKING SYSTEM
Rowan County is requesting bids to provide a comprehensive, turnkey RFID-based inmate tracking and cell check system
for use at the Rowan County Detention Center and Annex. The bid must include all necessary hardware, software,
integration services, training, and ongoing support. All bids submitted must meet or exceed the time frame and the
product/service specifications as outlined in this Invitation to Bid (ITB).
Bids for the Rowan County Inmate Automated Tracking System will be accepted until Thursday, February 5, 2026, at
1:00 PM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North Carolina
28144. Request documents may be obtained from the County website at:
https://www.rowancountync.gov/675/Purchasing
Submission of any bid signifies the contractor’s agreement that their bid and the content thereof, are valid for ninety
(90) calendar days following the submission deadline and will become part of the contract that is negotiated between
Rowan County and the successful Contractor. All prices submitted with the bid shall remain in effect for the ninety (90)
day period.
Insurance requirements are listed in the document and will be required only from the awarded bidder before entering
into contract with Rowan County.
Once the ITB is public all questions related to the ITB shall be directed to the Purchasing Director. Any contact related to
the ITB with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.
Rowan County reserves the right to award and/or reject any and/or all bids and waive any technicalities or irregularities.
For complete details, consult the ITB.
This is the 15th day of January 2026.
Rowan County
By: Jody Farrow-Bennett
Rowan County Director of Purchasing & Contract Administration
Page 2
Rowan County#2026-023
Date Due: Thursday, February 5, 2026, at 1:00 PM ET
Contents
Invitation to Bid
Inmate Tracking System
1. Section 1: Introduction & General Instructions .................................................................................................... 4
1.1. Intent of Invitation to Bid ........................................................................................................... 4
1.2. Important Dates ......................................................................................................................... 4
1.3. Pre-Bid Meeting ......................................................................................................................... 4
2. Section 2: Bid Submission .................................................................................................................................... 4
2.1. Submission of Bids...................................................................................................................... 4
2.2. Invitation to Clarification ............................................................................................................ 5
2.3. Errors and Omissions.................................................................................................................. 5
2.4. Signed Bid Considered an Offer .................................................................................................. 5
2.5. Insurance Coverage .................................................................................................................... 5
2.6. ADA Compliance......................................................................................................................... 6
2.7. Conflict of Interest...................................................................................................................... 6
3. Section 3: Evaluation of Bids................................................................................................................................ 6
3.1. Award Criteria ............................................................................................................................ 6
3.2. Liquidated Damages ................................................................................................................... 6
3.3. Pricing ........................................................................................................................................ 7
3.4. Required Information ................................................................................................................. 7
4. Section 4: Agreement & General Conditions ........................................................................................................ 7
4.1. Timeline to Execute Contract...................................................................................................... 7
4.2. Availability of Funds ................................................................................................................... 7
4.3. Non-Discrimination .................................................................................................................... 7
4.4. Collusive Bidding ........................................................................................................................ 7
4.5. General Indemnity...................................................................................................................... 7
4.6. Assignment ................................................................................................................................ 8
4.7. References ................................................................................................................................. 8
4.8. Termination................................................................................................................................ 8
5. Section 5: Scope of Work..................................................................................................................................... 9
5.1. Contractor Responsibilities......................................................................................................... 9
5.2. General Requirements................................................................................................................ 9
5.3. System & Network Requirements............................................................................................... 9
5.4. RFID Hardware Requirements....................................................................................................10
5.5. Software Requirements (Core System) ......................................................................................10
5.6. Functional Requirements – Logging & Workflow .......................................................................11
5.7. Reporting Requirements............................................................................................................11
5.8. Non-Functional & Security Requirements ..................................................................................12
5.9. Training Requirements ..............................................................................................................12
5.10. Support, Maintenance & Expansion...........................................................................................12
5.11. Standards, Testing & Acceptance...............................................................................................12
6. Section 6: Bidder Information Sheet ...................................................................................................................13
7. Section 7: Bid Response Form.............................................................................................................................14
7.1. Contractor Information .............................................................................................................14
7.2. Pricing .......................................................................................................................................14
7.3. Signature...................................................................................................................................14
Page 3
Rowan County#2026-023
Date Due: Thursday, February 5, 2026, at 1:00 PM ET
Invitation to Bid
Inmate Tracking System
1. Section 1: Introduction & General Instructions
1.1. Intent of Invitation to Bid
The purpose and intent of this Invitation to Bid (ITB) is to secure a comprehensive, turnkey RFID-based inmate
tracking and cell-check system for use at the Rowan County Detention Center and Annex. The awarded bid must
include all required hardware, software, integration services, training, and ongoing support.
1.2. Important Dates
1.2.1. Issue Date:
1.2.2. Pre-Bid Meeting Date:
1.2.3. Deadline for written questions:
1.2.4. Deadline for Submitting Bids:
Thursday, January 15, 2026
Friday, January 23, 2026, at 10:00 AM ET
Wednesday, January 28, 2026, at 5:00 PM ET
Thursday, February 5, 2026, at 1:00 PM ET
1.3. Pre-Bid Meeting
There is an optional pre-bid meeting for this project. Bidders interested in submitting a bid are strongly
encouraged to visit the sites and attend the pre-bid meeting at the date and time listed above. The meeting will
be held in the Rowan County Sheriff’s Department Conference Room, 232 N. Main St., Salisbury, NC 28144
Questions regarding the specifications or bid documents should be directed to Jody Farrow-Bennett, Rowan
County Purchasing Director. A company representative is encouraged to attend the pre-bid meeting in order to
submit a responsive bid.
2. Section 2: Bid Submission
2.1. Submission of Bids
Bids must be submitted using the Bid Response Form included with the specifications and enclosed in a sealed
envelope. Each bidder must provide BOTH:
• One (1) signed hard copy of the complete bid
&
• One (1) electronic copy in PDF format, created using software such as Adobe, CutePDF, or PDF Writer,
to ensure compliance with ADA public information standards.
Delivery Instructions:
• Paper submissions (mail or hand-delivery):
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
• Electronic submissions (For ADA Compliance ONLY):
jody.farrow-bennett@rowancountync.gov
The package shall be sealed and plainly marked “ITB 2026-023 Inmate Automated Tracking System.”
Bidders MUST submit one original sealed bid.
No responsibility shall be attached to Rowan County (the County) for the premature opening of any bid not
properly addressed or identified.
This will be a public bid opening. Once bid is awarded all bidders will receive notification.
Page 4
Rowan County#2026-023
Date Due: Thursday, February 5, 2026, at 1:00 PM ET
Invitation to Bid
Inmate Tracking System
Sealed Bids are due on Thursday, February 5, 2026, at 1:00:00 PM ET; to the exact second; all submissions must
be received and in the hands of the officiating County employee by that moment. Late submissions will be
disqualified. The opening will be held immediately thereafter in the J. Newton Cohen, Sr. Administration Building
at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina. Failure to submit a Bid by the exact
deadline will disqualify the bidder from consideration for this project.
2.2. Invitation to Clarification
The County will not be bound by or be responsible for any interpretations or conclusions drawn from this ITB. All
questions or requests for clarification or additional information must be submitted in writing no later than 5:00
pm on Wednesday, January 28, 2026. These written questions or requests must be submitted to Jody Farrow-
Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all interested
bidders will be delivered to all participants as an addendum to this ITB. All addendums will be posted on the
County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of the participants
to check for any addendums. Any addenda for clarification will be posted by 5pm Thursday, January 29, 2026.
In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and
background information presented in this ITB or otherwise distributed or made available during this
procurement process. The County will not be bound by or be responsible for any explanation, interpretation, or
conclusions of this ITB or any documents provided by the County, other than those given in writing by the
County, through the issuance of an addenda. It is the full responsibility of the participants to thoroughly
investigate the needs/requirements of the County not necessarily assumed in this ITB.
2.3. Errors and Omissions
The bidders shall not take advantage of any errors or omissions in this ITB and shall promptly notify the County
of any omissions or errors found in this document.
2.4. Signed Bid Considered an Offer
Receipt of a signed bid shall be considered an offer on the part of the bidder. The terms, conditions, and
specifications of this ITB will become part of the contract if the bid shall be deemed approved and accepted by
the County. In the event of a default on the part of the bidder after acceptance by the County, the County may
take such action as it deems appropriate, including legal action for damages or specific performance.
2.5. Insurance Coverage
The bidder shall not commence work under this contract until all insurance required under this section has been
obtained. The bidder shall not allow any subcontractor to commence on work that has been subcontracted until
similar insurance has been obtained by the subcontractor. Also, the bidder agrees that once awarded and during
the term of this contract, the bidder, at their sole cost and expense, shall provide commercial insurance of such
type and with such terms and limits as may be reasonably associated with the contract. At a minimum, the
bidder shall provide and maintain the following coverage and limits:
2.5.1. WORKER’S COMPENSATION
Worker’s compensation insurance as required by North Carolina law to cover all the Provider’s employees
engaged in any work under the Agreement. Workers’ Compensation in the minimum amount of $500,000
employer’s liability. A Certificate of Insurance shall be issued confirming the above coverage. The
Certificate must include a clause obligating the Insurer to give thirty (30) days prior notice in the event of
cancellation of or major change in the insurance.
2.5.2. COMPREHENSIVE GENERAL LIABILITY
The Contractor shall maintain Comprehensive General Liability coverage in amounts not less than $500,000
per occurrence / $1,000,000 aggregate. This Certificate must also include a clause obligating the insurer to
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