046-25 Dump Truck Upfitting Services

Location:	Ohio
Posted:	Nov 3, 2025
Due:	Nov 26, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles W - Lease or Rental of Equipment
Solicitation No:	SRC0000034475
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000034475
Solicitation Name:	046-25 Dump Truck Upfitting Services
Original Begin Date:	10/8/2025 12:00:00 AM
Begin Date:	11/3/2025 12:00:00 AM
End Date:	11/26/2025 1:00:00 PM
Inquiry End Date:	11/19/2025 1:00:00 PM
Commodity:	Dump trucks
MBE Set Aside:	MBE Set Aside
Agency:	DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000034475

Solicitation Name

046-25 Dump Truck Upfitting Services

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

11/3/2025 12:00:00 AM (ET)

Amendment?

End Date

11/26/2025 1:00:00 PM (ET)

Inquiry End Date

11/19/2025 1:00:00 PM

Summary

The purpose of this invitation to bid is to establish a term contract with qualified up-fitters of Class 8 Snow and Ice operation, tandem axle dump snowplow trucks

Predecessor Contract

Process

OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

Ship To

Contracting Entity

DOT-Dept of Transportation

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Bid Document	RFx Commercial Documents (Approved)	046-25.pdf
Pricing Document	RFx Commercial Documents (Approved)	046-25.xlsx

2 Record(s)

Attachment Preview

Invitation No. 046-25

Dump Truck Upfitting Services 10/07/2025

REQUIREMENTS/SPECIFICATIONS

Section 1:

Section 1a:

Section 2:

Section 3:

Section 4:

Intent

The purpose of this invitation to bid is to establish a term contract with qualified up-fitters of Class 8

Snow and Ice operation, tandem axle dump snowplow trucks.

Mandatory Pre-Bid Information

Bidders will have the opportunity to look over two complete trucks as per the specifications

provided. Completed trucks will be available for viewing, once the mandatory pre-bid begins.

In addition to the hands-on truck review, ODOT is holding a mandatory in-person

pre-bid conference on Tuesday, October 28, 2025. The pre-bid meeting will be held at 9:00 a.m.

Both the pre-bid conference and truck viewing will be held at the Ohio Department of Transportation

Office of Equipment Management, 1620 W. Broad St. Columbus, OH 43223.

Once at the meeting, bidder representatives will be required to provide their name, contact

information, and the company in which they are representing. Each prospective bidder must have a

representative in attendance.

The sign-in sheet, that will be filled out by ODOT, is public record and may be shared at the

Department’s discretion. Any required addendum/clarifications will be published at the conclusion of

the pre-bid conference.

Bidders must be in attendance for the entire pre-bid meeting, which will begin promptly at 9:10

a.m. Bidders not in attendance at that time will be considered non-responsive and ineligible for award

of this invitation to bid. Bidders arriving after 9:10 a.m. role call will be considered non-responsive

and ineligible for award of this invitation to bid.

For additional information regarding the pre-bid meeting contact ODOT Office of Contracts.

Contract Duration

The effective duration of this contract shall be for twelve (12) months from the Date of Award.

Free on Board (F.O.B.) Destination

The net unit bid prices submitted shall include delivery charges, Free on Board (F.O.B.) Place of

Destination to ODOT Office of Equipment Management at 1620 West Broad St. Columbus, OH

43223.

Delivery

Delivery of all orders placed must be completed within three hundred and sixty-five (365) calendar

days upon receipt of a Purchase Order.

All ODOT supplied parts and dump trucks referenced in the specifications below, will be shipped by

ODOT to the awarded vendor’s location.

4.1 Delivery Hours

All deliveries made to the Department of Transportation facility must be made between the

hours of 8:00 a.m. and 2:00 p.m., Monday through Thursday, unless special permission is

granted by the Department to temporarily waive or adjust this requirement.

4.2 Endorsement Designated Agent Information

Deliveries to the Ohio Department of Transportation from the awarded upfitter must be

covered under the Endorsement Designated Agent coverage. A designated list of operators

must be provided to the Ohio Department of Transportation to assign the liability coverage

during transport; this list can be addended but the awarded upfitter must allow time for

coverage assignment.

Section 5:

Section 6:

Section 7:

Section 8:

Section 9:

Purchase Orders

The awarded vendor must be able to provide the awarded vehicles through this contract and accept

purchase orders throughout the entire duration of any resulting contract.

Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make

an award to all responsive bidders pursuant to O.R.C. 5513.02.

General Requirements

➢ Vendors must include experience, if any, of upfitting Class 8 Snow and Ice operation dump

trucks. If there is no experience in these sizes of trucks, include experience in the various types

and sizes of vehicles that the vendor has upfitted.

➢ The awarded vendor will be required to maintain a file of all maintenance work performed per

truck for the life of the contract. The owners are to have a copy of the work performed immediately

upon completion, for their records.

➢ There will be a weekly production meeting scheduled, by ODOT, to discuss any concerns,

changes, or other details regarding the assembly process.

➢ The awarded vendor services provided must be performed in a workmanlike manner by properly

trained personnel and shall conform to the highest professional standards.

➢ Any potential changes in service locations, where applicable, shall be mutually agreed upon by

the Office of Equipment Management or their designated representative.

➢ Communication must be maintained between all parties in a continual, prompt, and respectful

manner during the entirety of the effective duration of the resulting contract.

Scope of Work

Due to the many unforeseen factors that relate to the upfitting of Snowplow Trucks, it is impossible

to list step-by-step in detail the work that will be performed for each individual truck. ODOT proposes

for the awarded vendor to upfit, up to 141, tandem axle snowplow dump trucks.

Scope of work specifications are listed in the excel spreadsheet pricing page.

Minimum Specifications

All parts not specifically mentioned, which are necessary to provide a complete unit, or normally

Section 10:

furnished as standard equipment shall be furnished. The parts shall conform in strength, quality of

material and workmanship to what is normally provided in the industry.

This equipment must meet ALL Federal and State regulations.

The signing of this bid shall be considered a certification that the model as bid herein is the latest

current model and will include the manufacturer’s latest engineering changes.

The Ohio Department of Transportation will consider performance history of similar equipment,

vendor’s service and vendor’s overall responsiveness to the Department of Transportation’s utility of

the products.

The Bidder of the equipment, which is considered for award shall, at the request of the Ohio

Department of Transportation, demonstrate the equipment at a location chosen by the Department

Personnel to prove any feature or performance capabilities which may be in question. Should the

Demonstration Equipment fail to meet Department requirements, the equipment shall be adjudged

as non-conforming to bid specifications. Any equipment failing to meet the Department’s

requirements/specifications, set forth in this bid document, can be removed from the contract at any

time.

Compliance check boxes: Located to the right of each minimum specification are the “Comply or

Don’t Comply” check boxes. Check the Comply Box if the equipment being bid meets or exceeds the

minimum specifications. If the equipment does not meet or exceed the department’s minimum

specifications, then the bidder must check the Don't Comply box and supply an explanation, on the

ODOT excel pricing tab called “EXCEPTION”, for the non-compliant specification. The department

has the right to review the “Don’t Comply” explanation and decide to accept or deny the equipment

being bid on. The bid package will be determined non-compliant and rejected by ODOT if the bidder

fails to check either a Comply or Don't Comply box for every line of the specification being bid.

All other remarks, comments, etc. that are not check marks located in the check boxes will deem the

vendor non-compliant.

Invoicing

In order to streamline the invoice payment process, the Office of Equipment Management requires

vendors to email an attached copy of the invoice to the following address:

dot.cen.oem@dot.ohio.gov. Invoice is to be sent on the date that the ordered commodity is

delivered to the Department.

Please provide the serial number and the corresponding OPI number (ex. 01_138) on the attached

email copy of the invoice as well as the submitted paper invoice for each item up for bid.

Paper invoice to be mailed to the “Bill To” contact and address located on the purchase order. If the

order is processed through a credit card, the vendor will remit the invoice to the Credit Card

holder’s name and address.

Section 11:

Pricing

Bidders are to bid for completed and delivered F.O.B. destination pricing snowplow trucks. All pricing

must include manufacturer warranty. The bidders must supply all warranties made available to

ODOT for any assembly related defects or issues.

All manufacture warranties will be passed on to the Ohio Department of Transportation.

Section 12: OhioBuys

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline

date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit

Rev. 05/27/2025

Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is

issued for any reason, vendors must resubmit their bid if they had already submitted in a previous

round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from

documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need

to go into https://ohiopays.ohio.gov.

Rev. 05/27/2025

THIS PAGE IS

INTENTIONALLY

LEFT BLANK

Rev. 05/27/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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046-25 Dump Truck Upfitting Services

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