19-RFQ-2368778864-TMM LIDAR Services

Location:	North Carolina
Posted:	Aug 28, 2026
Due:	Sep 15, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	Doc2368778877
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc2368778877
Project Title:	19-RFQ-2368778864-TMM LIDAR Services
Description:	The North Carolina Geodetic Survey (NCGS), which is administratively located in the Department of Public Safety/North Carolina Emergency Management/ Hazard Mitigation Program Support, intends to award multiple Qualifications-Based Selection (QBS) contracts to qualified private surveying firms (henceforth referred to as the “Vendor”). The scope of this request for qualifications covers the use of vendor owned equipment and staff to plan and perform airborne Lidar projects The specifications for this project are the Quality-Level 1 (QL1) specifications currently defined in the most recent revision of the United States Geological Survey’s (USGS) Lidar Base Specifications (Lidar Base Specification 2022 rev. A) for the 3D Elevation Program (3DEP) USGS grant program. The selection of vendors will be based on the (1) demonstrated competence, and without regard to cost in accordance with North Carolina General Statute 143-64.31 and (2) qualifications of the vendor for the professional services required. Thereafter, the State will negotiate a contract for the surveying services described herein with the best-qualified firm. If a contract cannot be negotiated with the best-qualified firm, negotiations with that firm shall be terminated and initiated with the next best-qualified firm. Through the IDIQ contract, HMPS and the newly selected firm will negotiate an overall general scope of surveying services to be provided in support of the State’s program. Then, the State will task services through issuing Delivery Orders under the contract as needed to successfully complete the program. Joint Ventures will not be permitted under this contract. Each Letter of Qualification submitted must designate a firm that will be solely under contract with, and report directly to, HMPS. This firm will be considered the prime firm and, as such, will be responsible for subcontracting with and managing its project team member firms. The project team member firms (subcontractors) will also be subject to HMPS approval and held to the Terms and Conditions defined by the State of North Carolina.
Opening Date:	9/15/2026 2:00 PM
Posted Date:	8/29/2026
Status:	Open
Department:	DEPARTMENT OF PUBLIC SAFETY


Solicitation Number * Doc2368778877	Department DEPARTMENT OF PUBLIC SAFETY	Status Reason Open
Opening Date 2026-09-15T14:00:00.0000000	Posted Date * 2026-08-28T16:07:33.0000000Z	Primary Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * IFB
Owner Melissa Teen
Description The North Carolina Geodetic Survey (NCGS), which is administratively located in the Department of Public Safety/North Carolina Emergency Management/ Hazard Mitigation Program Support, intends to award multiple Qualifications-Based Selection (QBS) contracts to qualified private surveying firms (henceforth referred to as the “Vendor”). The scope of this request for qualifications covers the use of vendor owned equipment and staff to plan and perform airborne Lidar projects The specifications for this project are the Quality-Level 1 (QL1) specifications currently defined in the most recent revision of the United States Geological Survey’s (USGS) Lidar Base Specifications (Lidar Base Specification 2022 rev. A) for the 3D Elevation Program (3DEP) USGS grant program. The selection of vendors will be based on the (1) demonstrated competence, and without regard to cost in accordance with North Carolina General Statute 143-64.31 and (2) qualifications of the vendor for the professional services required. Thereafter, the State will negotiate a contract for the surveying services described herein with the best-qualified firm. If a contract cannot be negotiated with the best-qualified firm, negotiations with that firm shall be terminated and initiated with the next best-qualified firm. Through the IDIQ contract, HMPS and the newly selected firm will negotiate an overall general scope of surveying services to be provided in support of the State’s program. Then, the State will task services through issuing Delivery Orders under the contract as needed to successfully complete the program. Joint Ventures will not be permitted under this contract. Each Letter of Qualification submitted must designate a firm that will be solely under contract with, and report directly to, HMPS. This firm will be considered the prime firm and, as such, will be responsible for subcontracting with and managing its project team member firms. The project team member firms (subcontractors) will also be subject to HMPS approval and held to the Terms and Conditions defined by the State of North Carolina.

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STATE OF NORTH CAROLINA

DEPARTMENT OF PUBLIC SAFETY

EMERGENCY MANAGEMENT – Hazard Mitigation Program Support

North Carolina Geodetic Survey (NCEM-HMPS-NCGS)

REQUEST FOR QUALIFICATION (RFQ):

CONTRACTORS FOR

AERIAL LIGHT DETECTION AND RANGING (LIDAR) SERVICES

RFQ Application No: 19-RFQ- 2368778864-TMM

Date of Issue: August 24, 2026

Proposal Opening Date: September 15, 2026

At 2:00 PM ET

Direct all inquiries concerning this RFQ to:

Melissa Teen

Procurement Manager

Melissa.Teen@ncdps.gov

STATE OF NORTH CAROLINA

Request for Proposal #

19-RFQ- 2368778864-TMM

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page

will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for

public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered vendor in good

standing. You must enter the vendor number assigned through eVP (Electronic Vendor Portal). If you do not have a

vendor number, register at (click on link) Home · eVP

Ver: 07/2026

Proposal Number: 19-RFQ- 2368778864-TMM

Vendor: __________________________________________

STATE OF NORTH CAROLINA

DEPARTMENT OF PUBLIC SAFETY

Refer ALL Inquiries regarding this RFQ to the

procurement lead through the Message Board in

the Sourcing Tool. See section 2.5 for details:

Request for Qualification #: 19-RFQ- 2368778864-TMM

Proposals will be publicly opened: September 15 , 2026 at 2:00pm, ET

Using Agency: NCDPS Emergency Management

Requisition No.: RQ302947

Commodity No. and Description: 811034 - Engineering procurement

and project management services

EXECUTION

In compliance with this Request for Qualifications (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this proposal is submitted competitively and without collusion (G.S. 143-54),

▪ none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the RFQ, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

By submitting and agreeing to terms and conditions of this Request for Qualifications, the undersigned Vendor certifies the following:

_____The Vendor’s Proposal is signed by representatives authorized to legally bind the Vendor.

_____The Vendor is willing and able to obtain and furnish insurance certificates required by this RFQ within 10 calendar days after signing the

contract.

_____All costs will be mutually agreed upon and included in subsequent Delivery Orders.

_____The Vendor has read and understands the terms and conditions set forth in this Request for Qualifications and agrees to each of them

without exception.

Ver: 07/2026

Proposal Number: 19-RFQ- 2368778864-TMM

Vendor: __________________________________________

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall

not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least ninety (90) days from date of proposal opening, unless otherwise stated here: ______ days, or if extended by

mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing

this RFQ.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending

upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of NC Department of Public Safety)

Ver: 07/2026

Proposal Number: 19-RFQ- 2368778864-TMM

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND ............................................................................................. 5

1.1 CONTRACT TERM ..................................................................................................................... 6

2.0 GENERAL INFORMATION ........................................................................................................ 6

2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................... 6

2.2 E-PROCUREMENT FEE............................................................................................................. 6

2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS................................. 6

2.4 RFQ SCHEDULE ........................................................................................................................ 7

2.5 RFQ QUESTIONS....................................................................................................................... 7

2.6 LETTER OF QUALIFICATIONS SUBMITTAL ........................................................................... 7

2.7 PROPOSAL CONTENTS ........................................................................................................... 9

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 11

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ..................................... 13

3.1 METHOD OF AWARD .............................................................................................................. 13

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ........ 14

3.3 PROPOSAL EVALUATION PROCESS ................................................................................... 14

3.4 EVALUATION CRITERIA ......................................................................................................... 14

3.5 EVALUATION METHOD .......................................................................................................... 16

3.6 INTERPRETATION OF TERMS AND PHRASES .................................................................... 17

4.0 REQUIREMENTS ..................................................................................................................... 17

4.1 INVOICES ................................................................................................................................. 21

4.2 FINANCIAL STABILITY ........................................................................................................... 21

4.4 VENDOR EXPERIENCE ........................................................................................................... 23

4.5 REFERENCES .......................................................................................................................... 23

4.6 BACKGROUND CHECKS ........................................................................................................ 23

4.7 PERSONNEL ............................................................................................................................ 24

4.8 VENDOR’S REPRESENTATIONS ........................................................................................... 24

4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATIONS ................................................. 25

5.0 SCOPE OF QUALIFICATIONS ................................................................................................ 25

5.1 SCOPE OF SERVICES............................................................................................................. 25

5.2 DELIVERY ORDERS AND REPORTING ................................................................................. 26

5.3 DIGITAL DATA ......................................................................................................................... 27

5.4 PROJECT ORGANIZATION .................................................................................................... 27

Ver: 07/2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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19-RFQ-2368778864-TMM LIDAR Services

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