IFB #27-8-SW ONSITE FUEL SUPPLY

Location:	North Carolina
Posted:	Aug 28, 2026
Due:	Sep 15, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	91 - Fuels, Lubricants, Oils, and Waxes V - Transportation, Travel and Relocation Services
Solicitation No:	600IFB #27-8-SW
Publication URL:	To access bid details, please log in.

Solicitation Number:	600IFB #27-8-SW
Project Title:	IFB #27-8-SW ONSITE FUEL SUPPLY
Description:	IFB #27-8-SW ONSITE FUEL SUPPLY
Opening Date:	9/15/2026 2:00 PM
Posted Date:	8/29/2026
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600IFB #27-8-SW	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2026-09-15T14:00:00.0000000	Posted Date * 2026-08-28T15:03:35.0000000Z	Primary Commodity Code Fuels
Mandatory Conference/Site Visit 2026-09-03T04:00:00.0000000Z	Special Instructions 10:00 AM AT 698 ANN STREET, FAYETTEVILLE, NC 28301	Solicitation Type * IFB
Owner Jessica Hullender
Description IFB #27-8-SW ONSITE FUEL SUPPLY
Description IFB #27-8-SW ONSITE FUEL SUPPLY

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SOLID WASTE

INVITATION FOR BID #27-8-SW

ONSITE FUEL SUPPLY

Date of Issue: August 28, 2026

Mandatory Site Visit: Thursday, September 3, 2026 at 10:00 AM EST

Questions Due Date: Friday, September 4, 2026 at 12:00 PM EST

Bid Due Date: Tuesday, September 15, 2026 at 2:00 PM EST

Direct all inquiries concerning this IFB to:

Sophia Pate

Purchasing Manager

Email: CumberlandPurchasing@cumberlandcountync.gov

Phone: 910-678-7743

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND .......................................................................................................... 3

2.0 BID INSTRUCTIONS & REQUIREMENTS ........................................................................................ 3

2.1 INVITATION FOR BID DOCUMENT................................................................................................. 3

2.2 BID SUBMITTAL ................................................................................................................................... 3

2.3 BID QUESTIONS .................................................................................................................................... 4

2.4 MANDATORY SITE VISIT................................................................................................................... 5

2.5 ALTERNATE BIDS ................................................................................................................................ 5

2.6 IFB TERMS & CONDITIONS............................................................................................................... 5

3.0 NOTICES TO VENDOR .......................................................................................................................... 6

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ................................................. 6

3.2 BID COMPLIANCE................................................................................................................................ 6

3.3 BID EVALUATION PROCESS ............................................................................................................. 7

3.4 METHOD OF AWARD .......................................................................................................................... 7

4.0 SCOPE OF WORK & VENDOR’S BID CONTENT REQUIREMENTS .......................................... 7

4.1 SCOPE OF WORK ................................................................................................................................. 7

4.2 VENDOR’S BID REQUIREMENTS..................................................................................................... 7

A. SPECIFICATIONS.......................................................................................................................................... 7

B. RESPONSE REQUIREMENTS..................................................................................................................... 8

C. COST................................................................................................................................................................. 8

D. REFERENCES................................................................................................................................................. 8

5.0 CONTRACT TERMS AND CONDITIONS........................................................................................... 9

5.1 IRAN DIVESTMENT ACT .................................................................................................................... 9

5.2 E-VERIFY ................................................................................................................................................ 9

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ................................................. 9

5.4 CONTRACT CHANGES ........................................................................................................................ 9

5.5 CONTRACT TERM................................................................................................................................ 9

5.6 PRICING .................................................................................................................................................. 9

5.7 ADDITIONAL QUANTITIES ............................................................................................................... 9

5.8 INVOICES................................................................................................................................................ 9

5.8 PAYMENT TERMS .............................................................................................................................. 10

5.9 APPROPRIATION OF FUNDS ........................................................................................................... 10

5.10 FINANCIAL STABILITY .................................................................................................................... 10

5.11 INSURANCE: ........................................................................................................................................ 10

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Bid Number: IFB #27-8-SW Onsite Fuel Supply

5.12 GENERAL INDEMNITY ..................................................................................................................... 11

5.13 ENTIRE CONTRACT .......................................................................................................................... 11

5.14 CONTRACT CANCELLATION ......................................................................................................... 11

5.15 LAWS AND ORDINANCES ................................................................................................................ 11

5.16 COMPLIANCE WITH LAWS............................................................................................................. 11

5.17 CONTRACTOR REPRESENTATIONS ............................................................................................ 11

ATTACHMENT A: INSTRUCTIONS TO VENDORS .................................................................................. 13

ATTACHMENT B: EXECUTION OF BID .................................................................................................... 15

ATTACHMENT C: BID COST........................................................................................................................ 16

ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION..................................................... 17

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Bid Number: IFB #27-8-SW Onsite Fuel Supply

1.0 PURPOSE AND BACKGROUND

Cumberland County uses onsite fuel tanks. The tanks and fueling equipment are leased from the current vendor as part

of the existing contract at the Ann Street Landfill (698 Ann Street, Fayetteville, NC 28301) and the Wilkes Road

Processing Facility (771 Wilkes Road, Fayetteville, NC 28306). Both locations require DEF, Off-Road Diesel, On-

Road Diesel and Unleaded Gas. The following tanks are furnished by Colonial Fuel as part of the current contract:

Location

Ann Street

Wilkes Road

Discharge Volume

(Gallons)

8,000

2,000

500

200

2,000

Fuel Type

Off-Road Diesel

Highway Diesel

Gasoline

Off-Road Diesel

Storage Tank

Containment Method

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All

attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.

By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications,

requirements and terms and conditions stated in this IFB. If a vendor is unclear about a requirement or specification or

believes a change to a requirement would allow for the County to receive a better bid, the vendor is urged and cautioned

to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Vendors shall populate all attachments of this IFB that require the vendor to provide information and include an

authorized signature where requested. Failure to include required documents and/or signatures, where requested, will

result in rejection of submitted bids.

2.2 BID SUBMITTAL

Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the

address indicated in the table below.

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Bid Number: IFB #27-8-SW Onsite Fuel Supply

Mailing address for delivery of bid

via US Postal Service

BID TITLE:

IFB #27-8-SW Onsite Fuel Supply

Cumberland County Purchasing Office

Attn: Purchasing Manager

PO Box 1829

Fayetteville, NC 28302

Office address of delivery by any other method (special

delivery, overnight, or any other carrier)

BID TITLE:

IFB #27-8-SW Onsite Fuel Supply

Cumberland County Purchasing Office

Attn: Purchasing Manager

117 Dick Street

4th Floor, Room 451

Fayetteville, NC 28301

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before 2:00 PM

as per the clock in the Purchasing Office of the Finance Department on Tuesday, September 15, 2026 regardless of

the method of delivery. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal

Service, courier or other delivery service is entirely on the vendor. It is the sole responsibility of the vendor to have the

bid to the County department specified by the specified time and date of opening. Any bid received after the bid

submission deadline will be rejected. Public bid opening will be held at 2:00 PM, as per the clock in the Purchasing

Office of the Finance Department on Tuesday, September 15, 2026, at 117 Dick Street, 4th Floor, Room 451,

Fayetteville, NC 28301.

a) Submit one (1) signed, original executed bid response and one (1) electronic copy on a flash drive.

b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and

(3) the due date. Address the package(s) for delivery as shown in the table above. Bids will be subject to rejection

unless submitted with the information above included on the outside of the sealed bid package.

c) The electronic copy of your bid must be provided on a flash drive. The files shall NOT be password protected, shall

be in .PDF or .XLS format, and shall be capable of being copied to other media including readable in Microsoft

Word and/or Microsoft Excel.

All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site

https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to

Cumberlandpurchasing@cumberlandcountync.gov will receive addendums by email.

2.3 BID QUESTIONS

Written questions shall be e-mailed to Cumberlandpurchasing@cumberlandcountync.gov by 12:00 PM on Friday,

September 4, 2026. Vendors should enter “IFB #27-8-SW Onsite Fuel Supply: Questions” as the subject for the e-

mail. Questions will not be answered by phone. Question submittals should include a reference to the applicable IFB

section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,

https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this IFB. Vendors

who submit an intent to bid will receive addendums by e-mail. Vendors shall rely only on written material contained

in an Addendum to this IFB. Vendors should not contact any other County employees, besides those listed above,

during the bid process. Vendors who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce

information required in order for all vendors to submit a responsible bid, may be answered at the County’s discretion

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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IFB #27-8-SW ONSITE FUEL SUPPLY

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