ON CALL ANNUAL SEEDING AND MULCHING

Location:	North Carolina
Posted:	Jan 15, 2026
Due:	Feb 4, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	54-SH-05-PR28934
Publication URL:	To access bid details, please log in.

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Proposal No. 54-SH-05-PR28934

January 14, 2026

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

REQUEST FOR PROPOSAL

DATE AND TIME OF BID OPENING: FEBRUARY 4, 2026 AT 2:00 P.M.

BID PROPOSAL NO.:

54-SH-05-PR28934

WBS ELEMENT NOS.:

VARIOUS

COUNTIES:

DURHAM, FRANKLIN, GRANVILLE, PERSON, VANCE,

WAKE, WARREN – DIVISION 5

LOCATION:

VARIOUS PRIMARY AND SECONDARY ROADS

TYPE OF WORK:

ON CALL ANNUAL SEEDING AND MULCHING

DATE OF AVAILABILITY:

MARCH 1, 2026

COMPLETION DATE:

FEBRUARY 28, 2027

SMALL BUSINESS CERTIFICATION MANDATORY

Proposal No. 54-SH-05-PR28934

January 14, 2026

PROPOSAL

FOR THE CONSTRUCTION OF

BID NO. 54-SH-05-PR28934 IN DURHAM, FRANKLIN, GRANVILLE, PERSON, VANCE, WAKE,

WARREN COUNTIES – DIVISION 5, NORTH CAROLINA

JANUARY 14, 2026

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-SH-05-PR28934;

has carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special

provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and

provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to him

by the Department of Transportation in accordance with this proposal. Payment and performance bonds are not

required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and

other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary

to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads and

Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the

Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained

herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the

work and required labor to construct and complete State Highway BID NO. 54-SH-05-PR28934, for the unit or lump

sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications

prepared by said Department, which proposal, plans, and specifications show the details covering this project, and

hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for

Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into

and made a part of this contract; that, except as herein modified, all the construction and work included in this contract

is to be done in accordance with the specifications contained in said volume, and amendments and supplements

thereto, under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer

or such other person as may be designated by the Secretary to sign for the Department of Transportation. The

conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division

Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as

the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any

item or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease

in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

Proposal No. 54-SH-05-PR28934

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS - GENERAL

General

Small Business Enterprise (SBE) Contract

Contract Time For ID/IQ

Work Order Assignment Multiple Awards for ID/IQ

Mobilization and Liquidated Damages for ID/IQ

Emergency Mobilization for ID/IQ

Renewal of Contract for ID/IQ

Dispute Resolution Process for ID/IQ

Intermediate Contract Time Number 1 and Liquidated Damages

Intermediate Contract Time Number 2 and Liquidated Damages

Non-Exclusive Contract

Award of Contract

Basis of Award

Quantities Estimated

Small Business Enterprise (Multi-Year Maintenance Contracts)

Performance Guarantee

Insurance

Progress and Prosecution

Traffic Control and Work Zone Safety

Flaggers

Safety Vests

Prompt Payment

Payment and Retainage

PROJECT SPECIAL PROVISIONS - ROADWAY

Description

Erosion Control

Notification of Work

Inspection of Work

Stabilization Requirements

Seeding and Mulching

Repair Seeding

Erosion Control Matting

Permanent Soil Reinforcement Mat

Supplemental Seeding

Fertilizer Topdressing

Safety

Supervision by Contractor

Equipment

Miscellaneous

STANDARD SPECIAL PROVISIONS

Availability of Funds – Termination of Contracts

Authority of the Engineer

Minimum Wages

On-The-Job Training

Work Zone Signing

NCDOT General Seed Specification for Seed Quality

January 14, 2026

PAGE NO.

Proposal No. 54-SH-05-PR28934

Plant and Pest Quarantines

Bankruptcy

Subletting of Contract

Responsibility for Damage Claims

Debarment Statement

Default of Contract

No Major Contract Items

No Specialty Items

Subsurface Information

Utility Conflicts

Driveways and Private Property

Traffic Signs & Mailboxes

Posted Weight Limits

Cooperation between Contractors

Cooperation with State Forces

Outsourcing Outside the USA

Title VI and Nondiscrimination

INSTRUCTIONS TO BIDDERS

Preparation and Submission of Traditional Paper Bids

Opening of Bids

BID SUBMITTAL PACKAGE

Cover Sheet

Contract Bid Form

Contractor Information

Federal Employer Identification Number

List of MBE/WBE Subcontractors

List of Equipment

Contractor's Work Experience and References

Execution of Bid Non-Collusion, Debarment and Gift Ban Certification

Bid Submittal Package Checklist

January 14, 2026

PAGE NO.

Proposal No. 54-SH-05-PR28934

January 14, 2026

PROJECT SPECIAL PROVISIONS - GENERAL

GENERAL

This contract is for miscellaneous erosion control work in Durham, Franklin, Granville, Person, Vance, Wake and

Warren Counties in Division Five. The Contractor will also be responsible for matting, repair seeding, fertilization,

and traffic control as directed by the Engineer. The Contractor is to provide all equipment, labor and material.

All materials and workmanship shall be in accordance with the following:

The Project Special Provisions, Project Standard Provisions, most current Standard Special Provisions, Manual of

Uniform Traffic Control Devices (MUTCD), Provisions contained in the applicable Sections of the North Carolina

Department of Transportation’s 2024 Standard Specifications for Roads and Structures and Drawings contained in

the applicable sections of the North Carolina Department of Transportation’s 2024 Roadway Standard Drawings

shall apply.

The published volume entitled North Carolina Department of Transportation, Standard Specifications for Roads

and Structures, with all amendments and supplements thereto, is by reference incorporated into and made a part of

this contract; that, except as herein modified, all the construction and work included in the contract is to be done in

accordance with the specifications contained in said volume, and amendments and supplements thereto, under the

direction of the Engineer.

The Contractor shall keep himself fully informed of all Federal, State, and local laws, ordinances, and regulations,

and shall comply with the provisions of Section 107 of the Standard Specifications.

These manuals may be found at the following websites: http://mutcd.fhwa.dot.gov/ and

https://connect.ncdot.gov/resources/Specifications/Pages/2024-Specifications-and-Special-Provisions.aspx

SMALL BUSINESS ENTERPRISE (SBE) CONTRACT

The Department of Transportation does not exclude any person from participation in, deny any person the benefits

of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered

by this program on the basis of race, color, sex, political affiliation/influence, or national origin.

This is a SBE contract and to qualify for the NCDOT SBE Program a firm must have an annual gross income of

$1,500,000 or less, exclusive of materials. Only contractors currently certified as a SBE Contractor by the

NCDOT Office of Civil Rights SBE Program Manager and listed in the Directory of Transportation Firms at

bid opening will be eligible to bid on this project.

If unsure as to whether a firm is currently certified by NCDOT, search the Directory of Transportation Firms at the

following website: https://www.ebs.nc.gov/VendorDirectory/default.html.

Bids received from firms that are not certified as SBE Contractors through NCDOT Office of Civil Rights SBE

Program Manager will not be opened.

Prospective bidders who qualify for the SBE Program and are not currently certified should submit a

completed application packet to the SBE Program Manager prior to bid submittal to allow for review time.

Additional information on the program, including the application to become certified, may be obtained online at the

following website:

https://connect.ncdot.gov/business/SmallBusiness/Pages/default.aspx

Bidders must renew their SBE status and recertify each year. It is the bidder’s responsibility to ensure that their

existing SBE status does not lapse prior to bid opening (or beginning work as a subcontractor). Advance

notification of pending renewal dates is not guaranteed.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	54-SH-05-PR28934
Project Title:	ON CALL ANNUAL SEEDING AND MULCHING
Description:	This request for proposal is for miscellaneous erosion control work in Durham, Franklin, Granville, Person, Vance, Wake and Warren Counties in Division Five. The Contractor will also be responsible for matting, repair seeding, fertilization, and traffic control as directed by the Engineer. The Contractor is to provide all equipment, labor and material.
Opening Date:	2/4/2026 2:00 PM
Posted Date:	1/16/2026
Status:	Open
Department:	DEPARTMENT OF TRANSPORTATION


Solicitation Number * 54-SH-05-PR28934	Department DEPARTMENT OF TRANSPORTATION	Status Reason Open
Opening Date 2026-02-04T14:00:00.0000000	Posted Date * 2026-01-15T18:01:42.0000000Z	Commodity Code Building and facility maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions Mail Responses Only; SBE Certification Mandatory	Solicitation Type * Select RFP IFB RFI
Owner Steven Hussey
Description This request for proposal is for miscellaneous erosion control work in Durham, Franklin, Granville, Person, Vance, Wake and Warren Counties in Division Five. The Contractor will also be responsible for matting, repair seeding, fertilization, and traffic control as directed by the Engineer. The Contractor is to provide all equipment, labor and material.

Attachments 54-SH-05-PR28934 On Call Seeding & Mulching Proposal 26.pdf (747.24 KB)