CHRY- NVR Video Security Solution

Location:	North Carolina
Posted:	Jan 15, 2026
Due:	Feb 20, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	Doc1869212554
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc1869212554
Project Title:	CHRY- NVR Video Security Solution
Description:	The purpose of this Invitation for Bid is to obtain pricing for and procure the Secured Service Access (SSA’s) on our existing Networked Video Recorder Enterprise Solution manufactured by American Dynamics. The SSA’s provide continued updates and support for the operation of VideoEdge Servers for the cameras and Victor Video Clients as part of the Integrated Security System at Cherry Hospital. This enterprise solution is responsible for camera functionality, recording and storage of data in the Integrated Security System to maintain proper building security this software must be maintained and updated regularly. Products and Services will be provided in accordance to the terms and conditions of this IFB.
Opening Date:	2/20/2026 2:30 PM
Posted Date:	1/16/2026
Status:	Open
Department:	DHHS - CHERRY HOSPITAL


Solicitation Number * Doc1869212554	Department DHHS - CHERRY HOSPITAL	Status Reason Open
Opening Date 2026-02-20T14:30:00.0000000	Posted Date * 2026-01-15T17:24:54.0000000Z	Commodity Code Computer software licensing rental or leasing service
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Rhonda Braatz
Description The purpose of this Invitation for Bid is to obtain pricing for and procure the Secured Service Access (SSA’s) on our existing Networked Video Recorder Enterprise Solution manufactured by American Dynamics. The SSA’s provide continued updates and support for the operation of VideoEdge Servers for the cameras and Victor Video Clients as part of the Integrated Security System at Cherry Hospital. This enterprise solution is responsible for camera functionality, recording and storage of data in the Integrated Security System to maintain proper building security this software must be maintained and updated regularly. Products and Services will be provided in accordance to the terms and conditions of this IFB.

Attachments 38-26014-DIT 900248-000- IT IFB CHRY- NVR Video Security Solution SSA- Bid.pdf (488.47 KB)

Attachment Preview

IFB Number 38-26014

STATE OF NORTH CAROLINA

DEPARTMENT OF HEALTH AND HUMAN

SERVICES

Division of State Operated Healthcare Facilities

Refer ALL inquiries regarding this IFB to:

Rhonda Braatz

Rhonda.braatz@dhhs.nc.gov

919-947-7466

See page 2 for mailing instructions.

INVITATION FOR BID NO. 38-26014

Offers will be publicly opened:

February 20, 2026, at 2:30pm

Issue Date: January 15, 2026

Commodity Number: 811122

Description: Software maintenance and support

Using Agency: Cherry Hospital

Requisition No.: TBD

OFFER AND ACCEPTANCE

The State seeks offers for software and software support described in this solicitation. The State’s acceptance of

any offer must be demonstrated by execution of the acceptance found below and any subsequent Request for Best

and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows: In cases of

conflict between documents comprising the contract, the order of precedence shall be (1) Best and Final Offers, if

any, (2) special terms and conditions specific to this IFB, (3) specifications, (4) Department of Information Technology

Terms and Conditions of this IFB, and (5) the agreed portions of the awarded Vendor’s offer. No contract shall be

binding on the State until an encumbrance of funds has been made for payment of the sums due under the

contract.

EXECUTION

In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees

to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time

specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL.

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for One hundred and eighty(180) days from date of offer opening unless otherwise stated here: ____

days

ACCEPTANCE OF OFFER

If any or all parts of this IFB are accepted, an authorized representative of Cherry Hospital shall affix their signature

hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of Cherry Hospital).

Page 1 of 26

IFB Number 38-26014

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE ........................................................................ 3

2.0 GENERAL INFORMATION .................................................................................................. 3

2.1. VENDOR QUESTIONS .............................................................................................................. 3

2.2. ADDENDA .................................................................................................................................. 3

2.3. OFFER SUBMITTAL .................................................................................................................. 3

2.4. BASIS FOR REJECTION ........................................................................................................... 4

2.5. LATE OFFERS ........................................................................................................................... 4

2.6. NON-RESPONSIVE OFFERS ................................................................................................... 4

2.7. NOTICE TO VENDORS ............................................................................................................. 5

2.8. E-PROCUREMENT SOLICITATION .......................................................................................... 5

2.9. DISTRIBUTORS AND RESELLERS .......................................................................................... 5

2.10. POSSESSION AND REVIEW .................................................................................................. 5

2.11. AWARD .................................................................................................................................... 6

2.12. BEST AND FINAL OFFERS (BAFO)........................................................................................6

2.13. POINTS OF CONTACT ............................................................................................................ 6

3.0 SPECIFICATIONS ............................................................................................................... 6

3.1. VENDOR STANDARD AGREEMENT(S) ................................................................................... 6

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. – DISCLOSURE STATEMENT ......... 7

3.3. E-VERIFY...................................................................................................................................8

3.4. BRAND SPECIFIC PRODUCT...................................................................................................8

3.5. SECURITY SPECIFICATIONS .................................................................................................. 8

3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS..................................................................8

3.7 SPECIFICATIONS...................................................................................................................... 9

3.8. DELIVERY................................................................................................................................10

3.9. CONTRACT TERM ................................................................................................................ 10

4.0 FURNISH AND DELIVER .................................................................................................. 10

5.0 HISTORICALLY UNDERUTILIZED BUSINESSES ............................................................ 14

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS .... 15

7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ........... 16

Page 2 of 26

IFB Number 38-26014

1.0 INTENT, USE, DURATION AND SCOPE

The purpose of this Invitation for Bid is to obtain pricing for and procure the Secured Service Access

(SSA’s) on our existing Networked Video Recorder Enterprise Solution manufactured by American

Dynamics. The SSA’s provide continued updates and support for the operation of VideoEdge Servers

for the cameras and Victor Video Clients as part of the Integrated Security System at Cherry Hospital.

This enterprise solution is responsible for camera functionality, recording and storage of data in the

Integrated Security System to maintain proper building security this software must be maintained and

updated regularly.

Products and Services will be provided in accordance to the terms and conditions of this IFB.

2.0 GENERAL INFORMATION

2.1. VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the

contact person listed on Page One of this solicitation. Vendor contact regarding this Solicitation with

anyone other than the contact person listed on Page One of this Solicitation may be grounds for

rejection of said Vendor’s offer.

Written questions concerning this Solicitation will be received until January 29, 2026, at 2:00pm

Eastern Time. They must be submitted to the contact person listed on Page One of this Solicitation.

Please enter “Questions Solicitation 38-26014” as the subject for the message.

2.2. ADDENDA

The State may issue addenda if Vendor questions are permitted as described below, or if additional

terms, specifications, or other changes are necessary for this procurement. All addenda shall

become an Addendum to this IFB.

2.3. OFFER SUBMITTAL

Due Date: February 20, 2026

Time:

2:30 Eastern Time

IMPORTANT NOTE: It is the Vendor’s sole responsibility to submit their proposal via the Ariba

sourcing event by the specified time and date of opening. Vendor shall bear the risk for late electronic

due to unintended or unanticipated delay, including but not limited to internet issues, network issues,

local power outages, or application issues. Vendor must include all the pages of this solicitation in

their response.

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Page 3 of 26

IFB Number 38-26014

Offer Submission Details:

Sealed offers, subject to the conditions made a part hereof, will be received until 2:00pm Eastern

Time on the day of opening and then opened, for furnishing and delivering the commodity as

described herein. Offers must be submitted via the Ariba Sourcing Module Execution page signed

and dated by an official authorized to bind the Vendor’s firm. Failure to return a signed offer shall

result in disqualification.

Attempts to submit a proposal via facsimile (FAX) machine, telephone or email in response

to this IFB shall NOT be accepted.

a) All File names should start with the vendor’s name first, in order to easily determine all the files to

be included as part of the vendor’s response. For example, files should be named as follows:

Vendor Name-your file name.

b) File contents SHALL NOT be password protected, the file formats must be in .PDF, .jpeg, or .png

format, and shall be capable of being copied to other sources.

c) If the vendor’s proposal contains any confidential information (as defined in Section 7.0,

Paragraph #16), then the vendor must provide one (1) signed, original electronic offer and one (1)

redacted electronic copy.

Prices and any other entry made hereon by the Vendor shall be considered firm and not subject to

change.

2.4. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or

in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;

non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)

in specifications or indications that revision would be advantageous to the State; cancellation or

other changes in the intended project, or other determination that the proposed requirement is no

longer needed; limitation or lack of available funds; circumstances that prevent determination of the

best offer; or any other determination that rejection would be in the best interest of the State. Vendor

contact regarding this IFB with anyone other than Rhonda Braatz may be grounds for rejection of

said Vendor’s offer.

2.5. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from

further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by

the designated time. Late offers will not be opened and may be returned to the Vendor at the

expense of the Vendor or destroyed if requested.

2.6. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further

consideration or evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

• “This document and all associated documents are non-binding and shall be used for discussion

purposes only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed

by authorized representatives of both parties”, or

• A statement of similar intent.

Page 4 of 26

IFB Number 38-26014

2.7. NOTICE TO VENDORS

The State objects to and will not be required to evaluate or consider any additional terms and

conditions not previously agreed to by the State and submitted with an Offeror’s response.

This applies to any language appearing in or attached to the document as part of the Offeror’s

response. By execution and delivery of this Invitation for Bid and response(s), the Offeror

agrees that any additional terms and conditions, whether submitted purposely or

inadvertently, shall have no force or effect.

2.8. E-PROCUREMENT SOLICITATION

This is not an E-Procurement solicitation (only Services will be procured). See Paragraph #33 of

the attached Department of Information Technology Terms and Conditions. The Support Services

Terms and Conditions made part of this solicitation contain language necessary for the

implementation of North Carolina’s statewide E-Procurement initiative. It is the Vendor’s

responsibility to read these terms and conditions carefully and to consider them in preparing the

offer. By signature vendor acknowledges acceptance of all terms and conditions including those

related to E-Procurement.

a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov.

b) Within two days after notification of award of a contract, vendor must register in NC E-

Procurement @ Your Service at the following web site: https://evp.nc.gov/

c) As of the IFB submittal date, the Vendor must be current on all E-Procurement fees. If the

Vendor is not current on all E-Procurement fees, the State may disqualify the Vendor from

participation in this IFB/IFB.

2.9. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,

and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment

Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be

approved by the State prior to placement of any orders. Any contract established will be subject to

this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s

competitive bidding process.

The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale

or license to the Agency, and that the proprietary and intellectual property rights to the Third Party

Items are owned by parties other than the Reseller (“Third Parties”). The Agency further

acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights

and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide

the Agency with copies of all documentation and warranties for the Third-Party Items which are

provided to the Reseller. The Reseller shall assign all applicable third party warranties for

Deliverables to the Agency

2.10. POSSESSION AND REVIEW

During the evaluation period and prior to award, possession of the bids and accompanying

information is limited to personnel of the issuing agency, and to the committee responsible for

participating in the evaluation. Vendors who attempt to gain this privileged information, or to

influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules and

their offer will not be further evaluated or considered.

After award of contract the complete bid file will be available to any interested persons with the

exception of trade secrets, test information or similar proprietary information as provided by statute

and rule. Any proprietary or confidential information, which conforms to exclusions from public

records as provided by N.C.G.S. §132-1.2 must be clearly marked as such in the offer when

submitted.

Page 5 of 26

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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