Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only
| Location: | Ohio |
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| Posted: | Dec 23, 2025 |
| Due: | Jan 16, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036025 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036025 |
| Solicitation Name: | Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only |
| Original Begin Date: | 12/23/2025 1:30:00 PM |
| Begin Date: | 12/23/2025 1:30:00 PM |
| End Date: | 1/16/2026 1:30:00 PM |
| Inquiry End Date: | 1/15/2026 1:30:00 PM |
| Commodity: | Wood floor installation and refinishing service |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DNR150000 - DNR-Division of Forestry
DNR-Dept of Natural Resources |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036025
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Solicitation Name
Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
12/23/2025 1:30:00 PM (ET)
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Amendment?
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End Date
1/16/2026 1:30:00 PM (ET)
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Inquiry End Date
1/15/2026 1:30:00 PM
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Summary
Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only |
Predecessor Contract
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Process
Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only |
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Ship To
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1 Record(s)
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Solicitation Documents
4 Record(s)
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Attachment Preview
The Ohio Department of Natural Resources is requesting bids for: Division of Forestry, 1st floor and
Staircase Hardwood Refinishing at the Chillicothe District Office. 345 Allen Ave. Chillicothe, OH 45601.
Name or Title of the Service or Supply: 1st floor and Staircase Hardwood Sanding and Refinishing at
the Chillicothe District Office. 345 Allen Ave. Chillicothe, OH 45601. Also to include plugging of holes in
the floor as well as repairing one damaged flooring board.
Ordering Division and address: Division of Forestry. 345 Allen Ave. Chillicothe, OH 45601
Specifications.
This is a Victorian style home built in the 1890s with quality hardwood floors that include
multidirectional flooring boards and intricate borders. There are two foyers, 5 offices, a bathroom, two
staircases and several closets on the first floor that need re-finished. There is a total of approximately
2500 square feet of hardwood floor that needs restored.
• Floors, stair treads and stair landing backs are to be sanded using professional refinishing
equipment
• Front staircase includes 17 treads and landing backs and one landing. Rear staircase includes 18
treads and landing backs. All are to be refinished.
• Plug approximately 25 holes ranging in diameter from 1/8” to 1”.
• Repair one board which is rotted/damaged
• Refinish all hardwood floors, stair treads, stair landing backs, stair landing with 3 coats of
quality high traffic oil-based polyurethane resin in a natural satin finish.
• All furniture, the toilet, and all other items will be removed by Division of Forestry employees
prior to the scheduled start date.
• Requesting that the project be done in two phases. Ideally, the back offices, staircase and foyer
would be done first and allowed to cure. After curing, the front two offices, staircase and foyer
would be completed. This is to provide access to employees on the second floor during the
project. However, we are flexible in how this is scheduled and completed.
• Project must be scheduled so that it is completed no more than one month from the issuance of
a purchase order/contract.
Delivery/Work Location. Ohio Department of Natural Resources, Division of Forestry, Chillicothe District
Office. 345 Allen Ave. Chillicothe, OH 45601. Nathan.jester@dnr.ohio.gov 614-212-3285 (email, call, or
text)
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this
Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering
Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne
and paid by the Contractor unless otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable
passes to the State. Unless otherwise provided in this Contract, the State will determine whether the
Contractor provided each Deliverable required in this Contract and has fully met all work requirements
of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as
determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low
lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the
bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items
may result in the bidder being deemed not responsive
Preferences. The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.
Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences
will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the
second and third preferences. The preferences shall be combined and applied as a total percentage of
the original Proposal to determine the score for evaluation purposes.
Preferences will only be applied if there is at least one Offeror that does not qualify for that particular
preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification
for each preference will be deemed as not qualifying for that preference.
(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end
product, the State will add the applicable percentage of the total available points to the total score of
each Offeror offering a domestic source end product.
(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State
will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.
(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible
to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost
for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based
on its significant economic presence in Ohio or a border state.
(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total
available points to any certified veteran-friendly business Offeror’s total score.
Site Visit & Point of Contact
Site visits are available by appointment only Monday through Friday from 8am to 4pm. To schedule an
appointment, contact: Nathan.jester@dnr.ohio.gov 614-212-3285 (email, call, or text)
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility
and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Bill to information.
Origin-DNR-N18
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
• EMAIL the invoice to: invoices@ohio.gov
• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your
invoice before submitting it to FSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five
digits.
2. Supplier full name as it appears on your PO.
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor
furnished.
7. Line charge(s). If parts are included, please break out the line charges with product and charges
separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2026.
11. Any goods/services received after June 30, 2026 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information
will result in a returned invoice and delayed payment.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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