Ohio Department of Health DOH58625 BEHRP SFY26 27 Radiological Health and Safety-Hand-Held Radiological Detection Instrument Calibration Repair ODH RFP
| Location: | Ohio |
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| Posted: | Dec 23, 2025 |
| Due: | Jan 8, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000034396 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000034396 |
| Solicitation Name: | Ohio Department of Health DOH58625 BEHRP SFY26 27 Radiological Health and Safety-Hand-Held Radiological Detection Instrument Calibration Repair ODH RFP |
| Original Begin Date: | 10/3/2025 1:45:00 PM |
| Begin Date: | 12/23/2025 6:19:22 AM |
| End Date: | 1/8/2026 12:00:00 AM |
| Inquiry End Date: | 1/6/2026 12:00:00 AM |
| Commodity: | Laboratory and Measuring and Observing and Testing Equipment |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DOH-Dept of Health |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request For Proposal (RFP) (Double Envelope) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000034396
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Solicitation Name
Ohio Department of Health DOH58625 BEHRP SFY26 27 Radiological Health and Safety-Hand-Held Radiological Detection Instrument Calibration Repair ODH RFP
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RFx Type
Request For Proposal (RFP) (Double Envelope)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
3
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MBE Set Aside
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Begin Date
12/23/2025 6:19:22 AM (ET)
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Amendment?
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End Date
1/8/2026 12:00:00 AM (ET)
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Inquiry End Date
1/6/2026 12:00:00 AM
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Summary
The program uses hand-held radiological detection instrumentation to perform regulatory compliance inspections of companies and facilities that are licensed by the state to use radioactive material or radiation generating equipment (x-ray machines)
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Predecessor Contract
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Process
Offerors will need to review the attached RFP ODH #SRC0000034396. Each Offeror must submit a technical proposal and cost proposal as part of its total Proposal before the opening time on the Proposal due date. Further, the Offeror must title the electronic files with “ODH RFP #SRC0000034396/DOH58625 - Technical Proposal” and "ODH RFP #SRC0000034396/DOH58625 - - Cost Proposal” as appropriate.
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
1 Record(s)
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Attachment Preview
ODH Proposal Terms and Conditions
1. Scope of Work and Specifications. ODH is authorized to prepare scope of work and
specifications to obtain supplies and services. The purpose of the scope of work or
deliverables is to describe the supplies or services to be purchased and will serve as a basis for
comparison of proposal responses.
2. Technical Proposal Format. Contractor’s technical proposal shall address all items in the
scope of work and deliverables and be submitted as the “Technical Proposal”. Failure to
sufficiently address each item may result in ODH’s determination that the Proposal does not
provide sufficient detail to adequately evaluate the Proposal and is, therefore, incomplete, and
nonresponsive. If the Proposal contains elements that exceed the requirements of the RFP, the
Proposal should state the degree to which the requirement will be exceeded and how this will
be accomplished. Proposals should be prepared simply and economically, providing a
straightforward, concise, and complete description of the Contractor's proposal and
capabilities to perform the Agreement. Emphasis should be on completeness, specificity, and
clarity of content.
2.1. Company Narrative. Responses to the RFP shall include a short narrative describing the
following:
2.1.1. Company Narrative. Responses to the RFP shall include a short narrative describing the
following:
2.1.1.1.
2.1.1.2.
2.1.1.3.
2.1.1.4.
2.1.1.5.
Description of the Contractor’s experience and expertise conducting
projects of similar size and scope.
Contractor’s ability to meet minimum requirements.
Contractor’s capacity to provide the services required.
Documentation of Contractor’s soundness and financial capability to
perform the work.
List of three (3) references for whom the Contractor has performed similar
services and deliverables. ODH may, but is under no obligation to, contact
the references.
2.2.2. Project Narrative. Responses to the RFP shall include a detailed project narrative
describing the following:
2.2.2.1. Identification of the objectives, strategies, methodology, services, and
deliverables that Contractor proposes to provide.
2.2.2.2. Use of evidence-based practices, if applicable.
2.2.2.3. Timeline for completion of services and deliverables.
2.2.2.4. Ability and experience of key project personnel intended to work on the
project and their responsibilities to the project. Include resumes.
ODH Proposal Terms and Conditions Rev. 1.2025
Page 1 of 10
2.2.2.5.
Identification and description of any proposed Subcontractors. Contractor
may not subcontract any work or services of the type described in project
scope of work and deliverables without ODH prior written approval.
2.2.3 Project Work Plan. Responses to the RFP shall include a detailed project
implementation plan describing the following:
2.2.3.1.
2.2.3.2.
2.2.3.3.
2.2.3.4.
2.2.3.5.
Clearly identify and discuss with specificity how the Contractor will perform
the requirements specific to this project, including each item under Scope
of Work and Deliverables.
Description of the location and principal office from which the work is to be
performed.
Identification of the amount of time that lead, and key project personnel
will be expected to work on the project.
Description of contingency plans for completing the project, should the lead
or key project personnel become unavailable for any reason.
Identification of any anticipated difficulties in meeting the project
specifications and a description of proposed solutions to these difficulties.
2.3. Contractor’s Compensation. Contractor’s proposed compensation by deliverable shall be
submitted as the “Cost Proposal”. If in the event an Agreement ensues as a result of this RFP,
the Contractor will be required to fulfill the Agreement obligations at the amount proposed. The
proposed cost must include all costs associated with performing the work, including travel,
shipping, overhead, etc.
2.4. Proposal Submittal. ODH must receive proposals via Ohio Buys. Each Offeror must submit a
“Technical Proposal” and “Cost Proposal” as part of its total Proposal before the opening time
on the Proposal due date as listed in Ohio Buys. These are two separate components which
shall be submitted as separate electronic documents, clearly identified as either “Technical
Proposal” or “Cost Proposal” and the RFP number.
2.5 Proposals are a Public Record. Once proposals have been reviewed, they will be forwarded to
the ODH Project Evaluation Committee to begin the evaluation process. After proposals are
opened, they are public records as defined in Ohio Revised Code Section 149.43 and are subject
to all laws appurtenant thereto. Contractor may request that certain information, such as trade
secrets or proprietary data, be designated as confidential and not considered as public records.
Pricing is not considered as confidential. The decision as to whether such trade secrets or
proprietary data shall be disclosed shall rest solely with ODH.
2.6. Withdrawal of Proposal Prior to Scheduled Opening. Contractor may withdraw a proposal by
written request any time after ODH receives the proposal and before scheduled opening.
2.7. Withdrawal of Proposal After Scheduled Opening. Contractor may by written request withdraw
its proposal after scheduled opening if there is reasonable proof that an inadvertent mistake
was made, and the correction cannot be determined with reasonable certainty.
ODH Proposal Terms and Conditions Rev. 1.2025
Page 2 of 10
2.8. Correction of Proposal Before Scheduled Opening. If a Contractor withdraws its proposal and
resubmits it with revisions, the revisions should be clearly identified and initialed by the
Contractor. Any corrections must be completed off the ODH premises.
2.9. Correction after Scheduled Opening. ODH may permit a Contractor alleging an inadvertent error
to correct its proposal after opening, only if the mistake and the correction are clearly evident
from the proposal and correction does not affect the amount of the proposal or otherwise give
the Contractor an unfair competitive advantage.
2.10. Proposals are Firm for 90 Days. Unless stated otherwise, once opened all proposals are
irrevocable for ninety (90) days. Beyond ninety (90) days, the Contractor will have the option to
honor their proposal or make a written request to withdraw their proposal from consideration.
2.11. Rejected Proposals. ODH may reject any proposal in whole or in part, if any of the following
circumstances are true:
2.11.1. Proposals are not in compliance with the required format stated in the RFP.
2.13.2. Proposals do not address all the requirements of the RFP.
2.13.3. The price is excessive in comparison with market conditions or with the available funds
of the Agency.
2.13.4. ODH determines that awarding any item is not in the best interest of the Agency.
2.12. Alternative Proposals. A Contractor may desire to submit an alternative proposal that achieves
the purpose, specifications, and scope of ODH’s request. A Contractor submitting an alternative
proposal shall clearly identify and quantify the advantages of the alternative.
2.13. Proposal Preparation. ODH assumes no responsibility for costs incurred by the Contractor prior
to the award of the Agreement resulting from this RFP. Proposals may not include any amounts
attributable to its preparation.
2.14. Contractor May Request Clarification. If a Contractor discovers an inconsistency, error or
omission in this RFP, the Contractor should request clarification from ODH Office of Procurement
Services. Such clarification may be made only through email. No other form of clarification is
acceptable. Failure of Contractor to comply may result in the Contractor being deemed not
responsive.
2.15. Communication Prior to the Response Due Date. From the Release Date of this RFP until the
date of the Agreement award, there shall be no communications concerning this RFP between
any Contractor who may ultimately submit a Proposal and any employee of ODH involved in the
issuing of the RFP, or any other state employee who is in any way involved in the ODH project,
except as follows:
An ODH employee may send communications to potential Contractors with a link to ODH’s RFP
announcement after the Release Date to encourage a diversity of Contractors to submit a
Proposal.
ODH Proposal Terms and Conditions Rev. 1.2025
Page 3 of 10
2.16. ODH Modifications to the RFP. When it is necessary to modify an RFP prior to the RFP opening,
ODH does so by written addendum only. Revisions to an RFP, after the RFP opening, shall be
distributed to only those Contractors that submitted a proposal. A Contractor may elect to
withdraw the proposal, provided that the Contractor files a written request within ten (10)
calendar days of DOH’s distribution of the addendum.
2.17. Unit Costs. Contractors shall not insert a unit cost of more than two (2) digits to the right of the
decimal point. Digits beyond the two (2) will be dropped and not used in the evaluation of the
proposal.
2.18. Responsive Contractor. A Contractor is responsive if its proposal responds to the RFP completely
and contains no irregularities or deviations from the RFP that would affect the proposal or
otherwise give the Contractor an unfair advantage.
2.19. Responsible Contractor. ODH will determine if a Contractor is responsible using the following
factors:
2.19.1. Experience of the Contractor.
2.19.2. Contractor's financial condition.
2.19.3. Contractor's conduct and performance on previous Agreement.
2.19.4. Contractor's facilities.
2.19.5. Contractor's management skills.
2.19.6. Contractor's ability to execute the Agreement properly.
2.19.7. Review of Federal and State debarment lists.
2.20. Information Requested. ODH may request additional information to evaluate a Contractor's
responsiveness to the RFP or to evaluate a contractor’s responsibility. If a Contractor does not
provide the requested information, it may adversely impact ODH evaluation of the Contractor's
responsiveness or responsibility.
2.21. Samples. ODH may require Contractors to provide samples or examples of work, at the
Contractor's expense. Samples must be clearly identified by the Contractor, the RFP number,
and the item the sample represents. ODH will return samples that are not destroyed in testing,
at the Contractor's expense, upon the Contractor's timely request. ODH may keep the samples
of the Contractor awarded the Agreement until the completion of the Agreement.
2.22. Estimated Usage. Unless otherwise stated, the usage indicated for each item(s), if applicable,
are to be considered as estimates only and should be considered as information relative to
potential purchases that may be made from the Agreement. ODH makes no representation or
guarantee as to the actual amount of the items(s) to be purchased.
2.23. Technical Proposal Evaluation. Proposals submitted by Contractors that do not meet the
minimum requirements will not be evaluated. Proposals determined by ODH to lack
completeness, specificity or clarity of content may be deemed nonresponsive and, therefore,
will not be evaluated. The remaining proposals will be evaluated, scored, and ranked by a
committee of selected staff. Proposals will be evaluated by the technical review criteria.
ODH Proposal Terms and Conditions Rev. 1.2025
Page 4 of 10
The evaluation committee will assign a numerical rating to each technical competency in the
above section 7 table of the RFP based upon a review of that Contractor’s Proposal. The ratings
are to be awarded as follows:
0 Points
1 Point
2 Points
3 Points
4 Points
5 Points
Does Not Meet
Weak
Moderate
Meets
Strong
Greatly Exceeds
Proposal does not comply with the requirements.
Response does not substantially meet the requirements.
Proposal meets most of the requirements but is weak in
some areas.
Proposal meets all requirements.
Proposal substantially exceeds requirements.
Proposal significantly exceeds requirements.
The value assigned to each criterion is only a value used to determine which Proposal is the
most advantageous to the Agency in relation to the other Proposals that ODH received.
The evaluation committee will evaluate each proposal and award up to the maximum amount
specified for each criterion. A proposal must receive a total technical score of at least 300 points
(60 percent of the maximum total technical score of 500) for ODH to consider awarding an
Agreement for that proposal.
2.24. Presentations and Interviews. ODH may require top Contractors to be interviewed. Such
interviews will provide a Contractor with an opportunity to present its Proposal and to ensure a
mutual understanding of the Proposal’s content. This will also allow ODH an opportunity to test
or probe the professionalism, qualifications, skills, and work knowledge of the proposed
candidates. The interviews will be scheduled at the convenience and discretion of ODH. ODH
may record any presentations and interviews. The one (1) to three (3) highest scoring
Contractors; but no more than the top three (3) may be required to participate. Interviews will
be scheduled to be held in Columbus, Ohio at the Contractor’s expense, if applicable.
2.25. Cost Proposal Evaluation. ODH will calculate the Contractor’s Cost Proposal points after the
Contractor’s total technical points are determined, using the following method:
Cost Points = (Lowest Contractor’s Cost/Contractor’s cost) x Maximum Allowable Cost Points as
indicated in the “Scoring Breakdown” table. In this method, the lowest cost proposed will
receive the maximum allowable points.
The number of points assigned to the cost evaluation will be prorated, with the lowest accepted
Cost Proposal given the maximum number of points possible for this criterion. Other acceptable
Cost Proposals will be scored as the ratio of the lowest Cost Proposal to the Proposal being
scored, multiplied by the maximum number of points possible for this criterion.
2.26. Final Stages of Evaluation Contractor with the highest point total from all phases of the
evaluation (Technical Points + Cost Points) will be recommended for the next phase of the
evaluation.
Technical Score:
+ Cost Score:
+ MBE Score_________
ODH Proposal Terms and Conditions Rev. 1.2025
Page 5 of 10
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