Request for Qualifications/Proposals for Assessment Engineering Services - PCH Wastewater Line
| Location: | California |
|---|---|
| Posted: | Mar 6, 2026 |
| Due: | Apr 3, 2026 |
| Agency: | City of Malibu |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request for Qualifications/Proposals for Assessment Engineering Services - PCH Wastewater Line
|
| Category: | Professional Consulting |
| Status: | Open |
|
Attachment Preview
CITY OF MALIBU
PUBLIC WORKS DEPARTMENT
REQUEST FOR QUALIFICATIONS/PROPOSALS FOR
ASSESSMENT ENGINEERING SERVICES
FOR THE
PCH WASTEWATER PROJECT
MARCH 5, 2026
The Technical Qualifications Proposal and Cost Proposal must be submitted electronically:
“Request for Qualifications/Proposal
ASSESSMENT ENGINEERING SERVICES
TECHNICAL QUALIFICATIONS”; and
“Request for Qualifications/Proposal
ASSESSMENT ENGINEERING SERVICES
COST PROPOSAL”
All qualifications/proposals must be sealed and submitted on or before 4:00 p.m. on April 3,
2026, to the following:
Tatiana Holden
Interim Public Works Director
City of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265
All questions regarding the Request for Qualifications/Proposals (RFQ/P) must be submitted in
writing. Please send all questions regarding this Request for Qualifications/Proposal in writing
via email to Tatiana Holden, Interim Public Works Director, at tholden@malibucity.org.
REQUEST FOR QUALIFICATIONS/PROPOSALS FOR
ASSESSMENT ENGINEERING SERVICES
FOR THE
PCH WASTEWATER CONNECTION LINE
1. Project Background and Description
The City of Malibu is currently in the process of designing the Wastewater Collection System
on Pacific Coast Highway (PCH) to Los Angeles Sanitation and Environment (LASAN)
connection project.
The project includes a new wastewater collection system for the affected by the Palisades
Fire 5.5-mile segment of PCH, between the intersections of PCH with Carbon Beach terrace
and Getty Villa Drive. The Preliminary Design Report for the project was completed by
Woodard & Curran, Inc. in February 2026.
An Assessment District (AD) will be formed to finance the design and construction of the
project. The Assessment District will be a 1913 Act Assessment District.
The City is requesting proposals from qualified firms to provide assessment engineering and
district administration services to support the formation of an assessment district(s) for the
PCH Wastewater Collection System Project.
Figure 1.1 – Project Area Map
The general project information that is encompassed within Figure 1.1 is listed below:
• 464 Parcels
o 440 Residential (includes 102 condo units)
146 existing
294 rebuilds
o 10 Commercial
6 existing
4 rebuilds
o 14 Existing Public Open Space Parcels
• Estimated Total Project Costs: $125,153,000
o Engineering/Design/Permitting: $10,606,000
o Construction Cost: $114,547,000
The City intends to investigate two Assessment District Financing Approaches:
1. Bifurcated Formation
1) Form an Assessment District for the design and engineering
2) Form second Assessment District for construction based on final design and cost
estimate
2. Single Formation
1) Form an Assessment District for the whole project including design, estimated
construction cost and conservative contingency
2. Proposal Submittal Guidelines
The City requires all proposals submitted in response to this RFQ/P to follow a specific format.
A cover letter shall guarantee that key personnel, or equally qualified replacements, will be
committed to perform the required tasks throughout the duration of the contract.
One electronic copy of the technical qualifications will be required with each proposal having
been signed by the company official with the power to bind the company in its proposal.
Technical Qualifications shall be submitted electronically to mpublicworks@malibucity.org,
but must be received no later than 4:00 p.m., April 3, 2026. Proposals may be withdrawn
prior to the established date and time. No extensions will be granted.
All Technical Qualifications will become the property of the City of Malibu and will be made
available for public inspection after an award is made or rejected.
3. Technical Qualifications/Cost Proposal Format
The Technical Qualifications shall be organized in the following sections to facilitate review
by the City. Consultants shall adhere to the page limit stated below. If additional information
is needed, it may be included in the Appendix. However, due to time constraints, the City may
not be able to review the items in the Appendix as thoroughly as Sections a. through f.
Technical Qualifications shall be limited to a total maximum of fifteen (15) double sided pages
or thirty (30) single sided pages, all letter size. This total page limit may be split across the
Sections 1 through 3 as deemed appropriate by the consultant. Large format pages, including
11”x17” pages, will be counted as two (2) pages.
Technical Qualifications shall include the following:
a. Cover Letter/Executive Summary
Provide a cover letter/executive summary emphasizing the strong points of the
project team, qualifications and experience. The cover letter/executive summary
shall include the name, address, telephone number, title and signature of the firm’s
contact person for this proposal, and state that the submittal is valid for 120 days.
The cover letter constitutes certification by consultant, under penalty of perjury, that
the consultant complies with nondiscrimination requirements of the State and the
Federal Government. The cover letter/executive summary shall also include a
statement by the consultant informing the City whether or not they have any
exceptions with the City’s terms and contract conditions stated in this RFP/Q,
including, but not limited to, insurance and the Agreement for Professional Services,
and stating that only those exceptions noted in the consultant’s proposal will be
subject to discussion and negotiation with the City. The cover letter/executive
summary shall be signed by a person with the official authority to bind the company.
An unsigned proposal or one signed by an individual unauthorized to bind the
consultant may be rejected.
b. Experience of Firm(s) and Individuals
Include summary descriptions of the company’s (or companies’) and individuals’
applicable experience, and resumes detailing their experience with the formation of
assessment districts of similar facilities. List two contracts completed in the last 10
years with similar facilities and of similar scope of work. Provide references and
contact details for these projects.
The Assessment Engineer should have a minimum of ten years of experience in the
field of forming assessment districts.
Detailed resumes highlighting experience pertinent to this project should be provided
in an Appendix. These resumes will not be counted in the page limit.
c. Team Organization
Provide organization chart of your team. Describe its organization, and the
responsibilities and level of commitment of individuals within the team. Identify
team’s “Key” personnel members. Describe why each team member is proposed for
their respective positions or roles on the team.
Identify who will be the Project Manager and/or Assessment Engineer responsible for
activities and interaction with City staff. (These positions may be filled by the same
person, or may be split across two persons, as proposed by the consultant.)
d. Project Understanding and Approach/Methodology
Prepare a summary description of how the consultant will address the issues
described below and to complete the Scope of Work presented below. Consultants
are encouraged to suggest modifications to the scope that would, in the opinion of
the consultant, optimize the management of construction and commissioning of the
project facilities.
The proposal should address the following issues, at a minimum, and others that the
proposer believes to be critical to the project construction and delivery:
a. Understanding of requirements and challenges of the project given its
content, timetable, location, and the ability of the proposed team to meet
these challenges.
b. Planned number of staff to be assigned to the project and approach to the
daily management activities.
c. Approach to communications and document management between the
design team, consultant, City, client, and other agencies.
d. Overall approach to the coordination and management of the assessment
activities and contract administration.
e. Conflict of Interest
The consultant shall disclose any financial, business or other relationships with the
City that may have an impact on the outcome of this contract or any resulting
construction project. The consultant shall also list current clients who may have a
financial interest in the outcome of this contract.
f. Exceptions
This Section shall discuss any exceptions or requested changes that Proposer has to
the City’s RFQ/P conditions, requirements and sample contract. If there are no
exceptions noted, it is assumed the Proposer will accept all conditions and
requirements identified in the attached “Agreement for Professional Services.” Items
not excepted will not be open to later negotiation.
Cost Proposal
One electronic copy of a cost proposal shall be submitted plainly labeled “Cost Proposal”
with the name of the company and the project title. The cost proposal is considered a
criteria once the final recommendation has been made, but is not the sole factor in the
section process. Upon the completion of the initial evaluations, the cost proposals will be
opened, and negotiations will commence. The cost proposal shall contain the following:
• The cost proposal shall be submitted for the consultant services outlined in the
scope of work.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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