Hillsdale WTP Waste and Residuals Basin Cleanout 2026 – 2029 - Gardner, KS

Issue Date: February 10, 2026

Bid Proposal Deadline: the above time

The City of Gardner is seeking bid proposals from qualified Contractors for the purpose of providing the removal and disposal of wasted water and residuals from the existing holding basins located at the Hillsdale Water Treatment Plant, 22705 Moonlight Road with the intent to enter into a four year contract beginning in 2026 through 2029.

Contractor shall provide all equipment and labor costs required for up to four basin clean outs each year of the contract. Removal of wasted water and residual material shall be accomplished using pumping equipment into vehicles suitably equipped to handle the material without leakage. If land application process is used for the disposal of residuals, the Contractor shall provide required permits and report complying with KDHE and USEPA regulations for land application of residuals to the City of Gardner.

For each basin clean out in initial and subsequent contract year the City will coordinate with the Contractor when the basin is ready for cleanout. Contractor shall have work completed within 45 days after issuance of each written clean out request from the City of Gardner.

Proposals for the Hillsdale WTP Waste and Residuals Basin Cleanout will be accepted until the above time , at which time the proposals will be taken under advisement, and the names of respondents will be made available for public record; all other information is confidential until contract negotiations are completed.

All proposals shall be submitted digitally to the City of Gardner Utilities Department. Proposals are preferred to be submitted via email at Utilities_Department@gardnerkansas.gov . Email submittal shall have Hillsdale WTP Waste and Residuals Basin Cleanout in the subject line.

Proposals will also be accepted by submitting printed hard copy with a digital copy provided on USB storage device in sealed envelopes to the City of Gardner Utilities Department at 1150 E. Santa Fe Street, Gardner, Kansas, 66030. The sealed envelope for proposals shall be addressed to the City of Gardner Utilities Department, Attention: Jeff LeMire, marked "Proposal for: Hillsdale WTP Waste and Residuals Basin Cleanout.

Any proposal received after the designated closing time will not be considered.

Copies of plans and specifications can be seen or purchased for a Non-Refundable fee on-line at www.drexeltech.com in their eDistribution plan room. Additional assistance is available at Drexel Technologies; 10840 West 86th Street, Lenexa, Kansas, 66214, 913-371-4430 or by email to distribution@drexeltech.com .

Information regarding this project can be found in the “City Projects” link on the City of Gardner website at https://www.gardnerkansas.gov/discover/about-gardner/city-projects .

The City reserves the right to accept or reject any and all Bids and to waive any technicalities or irregularities therein. Bids may only be withdrawn or corrected pursuant to the provisions of K.S.A. 75-6902, as amended, et seq. Bids may be modified or withdrawn by written request of the Bidder if such requests are received in the office of the City Clerk, prior to the time and date for Bid opening.

This project qualifies for sales tax exemption for purchasing materials and supplies.