60-Pedestrian Door Repair Services

PURPOSE: To establish an Indefinite Quantity Agreement for Pedestrian Door Repair Services on
wood, metal and glass doors; and to provide service for all major hardware brands, on an as-needed
basis. The estimated dollar amount to be spent on this agreement is $50,000.00. This is an estimate
of the annual needs of the City under this Agreement and is for bidding purposes only. This estimate
is not to be construed as representing an actual order for that amount, or a guarantee that any
minimum amount will actually be purchased.
Subsequent to the acceptance of an offer, individual written purchase orders may be issued as
needed by the City to purchase items listed herein during the term of the agreement. At no time shall
the obligation of the City agency exceed the dollar amount of any associated purchase order.
The Agreement will expire on November 30, 2027. Any available funds not obligated by the City by
means of a Purchase Order on or prior to that date shall be cancelled after that date.
The service provider shall provide all necessary labor, parts, materials, tools, and equipment to
complete repairs. Service work shall be done by properly trained and authorized service technicians.
Bidder must have a product stocking business, be located within Franklin or a contiguous County to
perform work under this contract. At the City's discretion, an appointed representative of the City may
inspect your location prior to awarding this contract to ensure this requirement is met.
Response time should be within 24 hours of the request. (If this is not possible, please enter your
response time frame in the comments section).
Columbus Water & Power locations are listed below; however, additional locations may be added or
replaced during the term of this Agreement.
LOCATIONS
Public Utilities Complex - 910 Dublin Rd., Columbus, OH 43215
Dublin Road Water Plant - 940 Dublin Rd., Columbus, OH 43215
Parsons Avenue Water Plant - 5600 Parsons Ave., Lockbourne, OH 43137
HAP Cremean Water Plant - 4250 Morse Rd., Columbus, OH 43230
Sewer Maintenance Operations Center - 1250 Fairwood Ave., Columbus, OH 43205
Jackson Pike Water Reclamation Plant - 2104 Jackson Pike, Columbus, OH 43223
Southerly Water Reclamation Plant - 6977 S. High St., Lockbourne, OH 43137
Hoover Reservoir - 7600 Sunbury Rd. Westerville OH 43081
Griggs Reservoir - 3155 Riverside Dr. Columbus OH 43221
Alum Creek Pump Station - 3185 Lewis Center Rd. Lewis Center OH 43035
Bellpoint - 4544 State Route 257 S, Ostrander OH 43061
John Doutt Upground Reservoir - 6900 State Route 257 N, Prospect OH 43342
Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. For all lines
please provide the unit cost as requested. These lines are representative items, and the quantities
are estimates that will be used for evaluation purposes.
INVOICING: All invoices are to be emailed to DPUInvoices@columbus.gov

BIDDING INSTRUCTIONS:
For each line please provide the unit cost as requested. These additional line items will be made
available to the City at the pricing submitted through Indefinite Quantity Agreement expiration date.
Any charges not specifically listed here will not be approved for payment, should a purchase order be
awarded.
Bid will be awarded based on the total of Line Items 10 and 20.
Line 10 = Hourly Service Rate (Weekday business hours 8:00 a.m. to 5:00 p.m.)
Line 20 = Overtime Service Rate (Monday-Friday - Before 8:00 a.m. or after 5:00 p.m.)
Line 30 = Weekend Service Rate (Saturday)
Line 40 = Weekend Service Rate (Sunday)
Line 50 = Holiday Rate (Holidays observed by the City of Columbus)
Line 60 = Trip/Truck Charges (if applicable)
Line 70 = Mark-Up percentage for Repair Parts (please list company markup over list price in
comments)
Line 80 - Misc. Charges (truck charges, mileage, fuel etc.). Please identify and quote any
miscellaneous charges. Please enter (0) here; however, quote your company's other miscellaneous
charges in the comment box. Identify the charges and the cost for each, such as truck charge,
mileage or fuel, etc. Failure to properly note and identify these charges will result in non-
payment.
(Add additional lines as needed)