Federal Emergency Management Agency (FEMA) Mitigation Electronic Grants system (MT-eGrants) and Hazard Mitigation Grant Program (HMGP) System Sustainment - HMA O&M Support

The purpose of this RFI is inform both industry and the government on the need to establish a new O&M contract that meets the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Directorate (HMD) needs.

Introduction: The Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Directorate (HMD) oversees an Operation and Maintenance (O&M) contract for the non-disaster Mitigation Electronic Grants (MT-eGrants) information technology financial system and the disaster Hazard Mitigation Grant Program (HMGP), FEMA Chief Financial Officer Designated Financial systems. Both systems are not only legacy in nature but also custom build. HMD is currently at the end of a contract cycle and is interested in developing a contract that provides comparable O&M services.

Background: HMD’s existing O&M contract supports including but not limited to: Disaster Recovery Reform Act of 2018 (DRRA) implementation requirements, Building Resilient Infrastructure and Communities (BRIC) grant program implementation requirements; engineering, engineering testing and development lab; engineering O&M, production operations and maintenance and all IT security certification and accreditation requirements. In addition, the interconnectivity to the FEMA/DHS Information Technology Network and the system’s interfaces to the FEMA Enterprise Identity Management System (FEIMS), NEMIS Enterprise Services (ES) and SOA Financial Services (SFS).

These interfaces are required to ensure proper financial processing for the MT-eGrants and HMGP systems non-disaster and disaster transactions between the FEMA Integrated Financial Management and Information System (IFMIS) and the MT-eGrants/HMGP systems. The HMGP system interfaces with FEIMS for user account management and routing, and the Document Management & Records Tracking System (DMARTS) for the storage and retrieval of document attachments.

Support FEMA’s OCIO mission while maintaining current operations without disruption of existing application functionality and supporting the immediate emergency and disaster operations’ needs. Apply industry standard innovation to implement a Service Oriented Architecture (SOA), Enterprise Architecture (EA) and Cyber Security directives and policies.

Scope: The scope of this effort includes the MT-eGrants and HMGP system development and applications integration throughout FEMA. This effort encompasses the full range of application development and integration services and associated applications development infrastructure services (as related to the MT-eGrants and HMGP Systems). Specifically, this effort includes, but is not limited to, use of various development approaches for mission need determination, including DRRA and BRIC; requirements analysis; and application, testing, and implementation; support of non-production environments; application development organizational consulting and related business process reengineering; configuration management and release management; and related project management as well as systems integration, performance and availability analysis and improvement, support contingency planning and execution capabilities.

The Government’s additional goal is to benefit from industry best practices that will “extend” the architecture to make the FEMA enterprise more adaptable, agile, interoperable and mission- responsive.

History (why we want to recompete this contract): HMD’s current HMA O&M contract is coming to the end of it cycle. In the 25-year history of the MT-eGrants and HMGP systems they have only had two (2) vendors. Therefore, to obtain the best industry practices and innovations we are expanding our search.

Period of Performance: The Period of Performance for a new contract would be a 1-year base, with an additional 4 option years.

• Option Period 1: 12 months


• Option Period 2: 12 months


• Option Period 3: 12 months


• Option Period 4: 12 months

Place of Performance: The principal place of work shall be the contractor’s facility or its designated alternate workplace.

See attached RFI INSTRUCTIONS and Draft PWS.

Please submit answers to the following questions in your RFI response:

1. Company name and Unique Entity Identifier, as registered in www.sam.gov


2. Provide a point-of-contact name, phone, address, and email:


3. Provide your business size for the NAICS codes of 541513 and 54151:


4. What strategic sourcing vehicles (SSVs), government-wide acquisition contracts (GWACs), indefinite-delivery/indefinite-quantity (IDIQs) contracts, or other contract vehicles are you a part of that are relevant to our requirement?


5. Can your company provide this solution on your own or would you partner/subcontract with another company? Do you have an existing relationship in place, or would you need to establish this with a potential partner/subcontract?


6. Have you provided similar services of similar scope with FEMA legacy IT financial systems?


7. Included above is the previous evaluation strategy, our team is planning on revisiting the strategy and changes may occur prior to release of a final solicitation. How does your company want to be evaluated for this requirement? Do you have any recommendations for evaluation criteria we should consider including for the new solicitation or removing from the previous process?


8. Please include any comments, questions, or suggestions related to the above draft requirements.


9. Do you have any concerns about this requirement, which if not addressed, may adversely impact your decision to bid on this requirement?


10. Provide a brief description of your organizations experience with the National Emergency Management Information System (NEMIS).