Brother Printer Kits

Location:	North Carolina
Posted:	Mar 6, 2026
Due:	Apr 2, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	67 - Photographic Equipment
Solicitation No:	02-02-2026001
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

Administrative Office of the Courts (NCAOC)

Invitation for Bid #: 02-2026001

Brother Printers & Equipment Kits

Date Issued: 3/6/2026

Bid Opening Date: 4/2/2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Buyer: Jeff Conken

Position: Procurement Specialist III

Jeffrey.A.Conken@nccourts.org

Phone: (919) 890-1535

STATE OF NORTH CAROLINA

Invitation for Bids #

02-2026001

_____________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so shall be sufficient cause to reject your bid.

___________________________________________________

Vendor Name

______________________________

Vendor eVP #

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Electronic responses ONLY will be accepted for this solicitation.

Ver. 11/2023

STATE OF NORTH CAROLINA

Administrative Office of the Courts

Refer ALL Inquiries regarding this IFB to:

Jeffrey.A.Conken@nccourts.org

Phone: (919) 890-1535

Using Agency: NC Administrative Office of the

Courts (NCAOC)

Requisition No.:

Invitation for Bids # 02-2026001

Bids will be publicly opened: 4/2/2026 at 2:00pm EST

Commodity No. and Description: 880

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of

this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not

aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Ver: 11/2023

Bid Number: 02-2026001

Vendor: ____________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by

mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of NC Administrative Office of the Courts)

Ver: 11/2023

Bid Number: 02-2026001

Vendor: ____________________________________

1.0

PURPOSE AND BACKGROUND.........................................................................................................5

1.1

CONTRACT TERM........................................................................................ Error! Bookmark not defined.

2.0

GENERAL INFORMATION ................................................................................................................5

2.1

INVITATION FOR BID DOCUMENT.............................................................................................................5

2.2

E-PROCUREMENT FEE ............................................................................................................................... 5

2.3

NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS............................................................5

2.4

IFB SCHEDULE............................................................................................................................................5

2.5

SITE VISIT or PRE-BID CONFERENCE..........................................................................................................6

2.6

BID QUESTIONS ......................................................................................................................................... 6

2.7

BID SUBMITTAL ......................................................................................................................................... 6

2.8

BID CONTENTS...........................................................................................................................................6

2.9

ALTERNATE BIDS........................................................................................................................................ 7

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS.....................................................................................7

3.0

METHOD OF AWARD AND BID EVALUATION PROCESS.....................................................................8

3.1

METHOD OF AWARD.................................................................................................................................8

3.2

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ................................... 8

3.3

BID EVALUATION PROCESS ....................................................................................................................... 8

3.4

PERFORMANCE OUTSIDE THE UNITED STATES ......................................................................................... 9

3.5

INTERPRETATION OF TERMS AND PHRASES .............................................................................................9

4.0

REQUIREMENTS ........................................................................................................................... 10

4.1

PRICING ...................................................................................................................................................10

4.2

ESTIMATED QUANTITIES .........................................................................................................................10

4.3

PRODUCT IDENTIFICATION......................................................................................................................10

4.4

TRANSPORTATION AND IDENTIFICATION ...............................................................................................10

4.5

DELIVERY [AND INSTALLATION (IF APPLICABLE)]....................................................................................10

4.6

AUTHORIZED RESELLER ...........................................................................................................................11

4.7

WARRANTY .............................................................................................................................................. 11

4.8

MAINTENANCE OPTION ..........................................................................................................................11

4.9

[SAMPLES] [DEMONSTRATION] [DESCRIPTIVE LITERATURE]..................................................................12

4.10 HUB PARTICIPATION ...............................................................................................................................12

4.11 REFERENCES ............................................................................................................................................12

4.12 VENDOR’S REPRESENTATIONS ................................................................................................................12

4.13 FINANCIAL STABILITY...............................................................................................................................12

4.14 AGENCY INSURANCE REQUIREMENTS MODIFICATION ............................. Error! Bookmark not defined.

4.15 NC COVID-19 VACCINATION AND TESTING REQUIREMENT ...................... Error! Bookmark not defined.

4.16 FEDERAL COVID-19 VACCINATION REQUIREMENT.................................... Error! Bookmark not defined.

4.17 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ..................... Error! Bookmark not defined.

5.0

PRODUCT SPECIFICATIONS ........................................................................................................... 12

SPECIFICATIONS ......................................................................................................................................12

5.2

CERTIFICATION AND SAFETY LABELS.......................................................................................................13

5.3

INFORMATION TECHNOLOGY APPROVALS ................................................ Error! Bookmark not defined.

5.4

DEVIATIONS ............................................................................................................................................. 13

Ver: 11/2023

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	02-02-2026001
Project Title:	Brother Printer Kits
Description:	Brother Printer Kits -Must be packaged and shipped as complete kits
Opening Date:	4/2/2026 2:00 PM
Posted Date:	3/7/2026
Status:	Open
Department:	STATE OF NC - ADMINISTRATIVE OFFICE OF THE COURTS


Solicitation Number * 02-02-2026001	Department STATE OF NC - ADMINISTRATIVE OFFICE OF THE COURTS	Status Reason Open
Opening Date 2026-04-02T14:00:00.0000000	Posted Date * 2026-03-06T15:39:56.0000000Z	Primary Commodity Code Printer and facsimile and photocopier supplies
Mandatory Conference/Site Visit — —	Special Instructions Questions Due by 3/26/2026	Solicitation Type * Select RFP IFB RFI
Owner Jeffrey Conken
Description Brother Printer Kits -Must be packaged and shipped as complete kits

Brother Printer Kits

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See also