AXIS COMMUNICATIONS CAMERA AND EQUIPMENT

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PRE-BID CONFERENCE AGENDA
Invitation for Bid No.: S26070
AXIS COMMUNICATIOS CAMERA AND EQUIPMENT

Monday, June 29, 2026; at 11:00 AM P.T.
Microsoft TEAMS Conference Meeting
Access Phone No.: 1-408-889-1601
Conference ID:   724 157 527#


WELCOME / INTRODUCTIONS:  Elena Lazo, Contracts Administrator

Attendee:
Elena Lazo, Contracts Administrator
Ron Yoder  Program Manager/Sr. Communication System Analyst - Voice

Landon Medina  Business Diversity Program Representative

Until Contract Award, all communication, verbal or written, regarding this Invitation for Bid MUST be addressed to Elena Lazo. Please submit all your questions to the VTA solicitation webpage for this IFB S26070 under the Question & Answer section.  It will enable us to provide the same response and maintain transparency for everyone.

IFB S26070 Overview: Elena Lazo
		
SBE/DBE POLICY OVERVIEW: Landon Medina

There is no specific SBE Set Goal for this Project.

PROJECT OVERVIEW/SCOPE OF WORK: Ron Yoder

QUESTIONS AND ANSWERS
All questions raised during the Pre-Bid Conference are considered informal. We kindly ask that you submit all your questions on the VTA solicitation webpage, even if you have already received answers during the Pre-Bid Conference. This will help us ensure that all questions and answers are documented in the Q&A section on the webpage. 

A complete Seal Bid package will include the following BID FORMS (except insurance which will be collected later), All Bid Forms, including Bid Form 1: Bid Cost Bid are attached in the IFB S26070 under Section 4: BID FORMS

The Bidder and the Bid must be completed in accordance with IFB Section  REF _Ref201847065 \w \h  \* MERGEFORMAT 
2.10, Preparation of Bids and Section  REF _Ref201847084 \w \h  \* MERGEFORMAT 
2.11, Bid Contents. Failure to submit completed Bid Forms may deem the Bidder non-responsive.

The following Bid Forms must be downloaded, completed, and submitted electronically with the Bid by the Bid Due Date as described in Section REF _Ref169062943 \r \h  \* MERGEFORMAT 
2.12, General Submittal Requirements.


Bid Form 1A - Bidder General Information  
	Page 28-31 of the IFB S26070
Bid Form 1B  Cost Bid  
	Page 32 of the IFB S26070
Bid Form 3  Designation of Subcontractors 
	Page 36 of the IFB S26070
Bid Form 4  Listing of SBE Bidder or Subcontractor
	Page 38-42 of the IFB S26070
Bid Form 5  Litigation Disclosure
	Page 44 of the IFB S26070
Bid Form 6  General Certifications
	Page 46-48 of the IFB S26070
Bid Form 7 - Non-Collusion Declaration
	Page 50 of the IFB S26070
Bid Form 10  Designation of Bidders Representative
	Page 56 of the IFB S26070
Bid Form 11  Local Firm Certification
	Page 58-59 of the IFB S26070
MAF Letter on Axis Communications, Inc. Letterhead, signed by Axis to confirm the Contactor is an authorized Gold Partner of Axis.

Important Dates 
        
ACTIVITYDATE/TIMEIssue IFB S26070Tuesday, June 16 2026Pre-Bid ConferenceMonday, June 29, 2026; 11:00 AM P.T.Last day to submit IFB CommentsThursday, July 2, 2026, at 2:00 PM P.T.Bid Submission DeadlineThursday, July 30, 2026, at 2:00 PM P.T.








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