RFP - Operations of the Pasco Farmer's market Program and/or The Pasco Specialty Kitchen
| Location: | Washington |
|---|---|
| Posted: | Jun 15, 2026 |
| Due: | Aug 5, 2026 |
| Agency: | City of Pasco |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP - Operations of the Pasco Farmer's market Program and/or The Pasco Specialty Kitchen
|
| Category: | Parks & Recreation |
| Status: | Open |
|
Attachment Preview
Parks & Recreation Department
525 N Third Avenue
Pasco, WA 99301
Phone 509.545.3408
REQUEST FOR PROPOSALS
OPERATION OF
THE FARMER’S MARKET PROGRAM
& THE PASCO SPECIALTY KITCHEN
5th
RESPONSE DUE: August 8th , 2026 at 2:00PM
June 2026
CITY OF PASCO, WASHINGTON
Operation of The Farmer’s Market Program
& The Pasco Specialty Kitchen
TABLE OF CONTENTS
1 INFORMATION AND INSTRUCTIONS ..............................................................................................................3
1.1 INVITATION TO PROPOSE.......................................................................................................................3
1.2 INTENT OF THE CITY ...............................................................................................................................4
1.3 QUESTIONS...............................................................................................................................................4
1.4 SUBMISSION PROCEDURES...................................................................................................................4
1.5 LATE SUBMITTALS AND MODIFICATIONS.............................................................................................4
1.6 WITHDRAWAL OF SUBMITTALS .............................................................................................................4
1.7 CONDITIONS AFFECTING THE WORK ...................................................................................................5
1.8 EXPLANATIONS FOR SUBMITTING CONTRACTORS ...........................................................................5
1.9 CITY REPRESENTATIVE ..........................................................................................................................5
1.10 FORMAT OF SUBMITTALS .......................................................................................................................5
1.11 BASIS FOR SELECTION ...........................................................................................................................6
1.12 PERSONAL SERVICES AGREEMENT .....................................................................................................6
2 SCOPE OF WORK .............................................................................................................................................7
2.1 BACKGROUND ..........................................................................................................................................7
2.2 PROPOSAL OPTIONS...............................................................................................................................7
2.3 PASCO FARMER’S MARKET PROGRAM SCOPE DESCRIPTION ........................................................7
2.4 PASCO SPECIALTY KITCHEN SCOPE DESCRIPTION ....................................................................... 10
2.5 INTEGRATED OPERATIONS – FARMERS MARKET & SPECIALTY KITCHEN SYNERGIES............ 13
2.6 CONTRACT DURATION ......................................................................................................................... 14
2.7 CITY RESPONSIBILITIES....................................................................................................................... 14
3 SELECTION CRITERIA................................................................................................................................... 14
3.1 SUBMITTAL REQUIREMENTS .............................................................................................................. 14
3.2 CONTRACTOR QUALIFICATIONS ........................................................................................................ 15
3.3 INTERVIEW PROCESS .......................................................................................................................... 16
APPENDIX A: BUDGET, REVENUE & EXPENSE INFORMATION...................................................................... A-1
APPENDIX B: PERSONAL SERVICES AGREEMENT ......................................................................................... B-1
Page 2 of 16
1 INFORMATION AND INSTRUCTIONS
CITY OF PASCO, WASHINGTON
Operation of The Farmer’s Market Program
& The Pasco Specialty Kitchen
1.1 INVITATION TO PROPOSE
The City of Pasco, Washington, (City) Parks & Recreation Department is soliciting Proposals from qualified
organizations, nonprofits, or private operators to submit proposals to manage and operate two complementary
City-owned programs and facilities starting in 2027:
The Pasco Farmers Market — a seasonal outdoor public market held Saturdays from May through
October at Peanuts Park, 426 W. Lewis Street, in historic Downtown Pasco.
The Pasco Specialty Kitchen (PSK) — a certified commercial kitchen incubator facility that has served
local food entrepreneurs since 2003, located within a City-managed facility at 110 S 4th Ave.
The complete RFP and full scope of work may be obtained via the City website – http://www.pasco-
wa.gov/Bids.aspx. It is the sole responsibility of the Contractor to obtain any RFP updates or addenda from the
City’s website.
Responses shall be submitted electronically. One electronic copy, including attachments, shall be transmitted to
Samantha McCanse at mccanses@pasco-wa.gov. Email Subject shall be: ‘RFP – OPERATION OF PFMP &
PSK’ with a maximum size of 20mb. The due date is Wednesday, August 5, 2026 no later than 2:00pm.
Technical questions regarding the scope of this project should be put in writing and directed to Samantha
McCanse at mccanses@pasco-wa.gov, no less than three (3) working days prior to the time that submittals are
due.
The City of Pasco, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42
U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and
fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award.
City of Pasco, Washington
Prepared By - Samantha McCanse, Management Analyst I
Reviewed By - Angela Pashon, Interim Parks & Recreation Director
Approved By - Richa Sigdel, Deputy City Manager
Page 3 of 16
1.2 INTENT OF THE CITY
CITY OF PASCO, WASHINGTON
Operation of The Farmer’s Market Program
& The Pasco Specialty Kitchen
The objective of this RFP is to provide sufficient information to enable qualified Contractors to submit a written
Proposals that demonstrates experience in operations of recreational municipal facilities and programs.
This RFP is not a contractual offer, nor is it a commitment to purchase services. Contents of this RFP and the
Contractor’s submittal will be used as the basis to determine final contractual obligations. It is understood that this
RFP and the successful Contractor’s submittal may be attached or included by reference, in part or in whole, to any
agreement regarding the services included in this RFP between the City and said Contractor.
1.3 QUESTIONS
Any explanation desired by a submitting Contractor regarding the meaning or interpretation of the RFP, or any part
thereof, must be submitted in writing (via email) and directed to Samantha McCanse at , no less than three (3)
working days prior to the time that submittals are due.
Any interpretation made will be in the form of an addendum to the RFP, issued by the City and will be posted to the
City Website – http://www.pasco-wa.gov/Bids.aspx. It is the sole responsibility of the Contractor to obtain any RFP
updates or addenda. Please include “RFP – OPERATION OF PFMP & PSK” in the subject line for all emails and
correspondence related to this project.
1.4 SUBMISSION PROCEDURES
For consideration, Contractor are required to submit an electronic copy of their Proposal. Failure to provide the
submittal in the appropriate manner will result in disqualification. Hard-copy or fax submittals are not permitted and
will not be accepted. One electronic copy, including attachments, shall be transmitted to Samantha McCanse at .
Receipt time of submittal will be considered the time-stamp of the incoming email created automatically by the City’s
email server. Contractors are encouraged to submit the Proposals with adequate time for the email to be processed
by the City’s email server.
Email Subject shall be:
- RFP – Operation of PFMP & PSK – Proposal Submission
In the body of the email, the Consultant shall clearly indicate whether the proposal is being submitted for:
- Pasco Farmers Market Program only;
- Pasco Specialty Kitchen only; or
- Both the Pasco Farmers Market Program and Pasco Specialty Kitchen.
Due Date:
- Wednesday, August 5th, 2026, at 2:00PM
1.5 LATE SUBMITTALS AND MODIFICATIONS
Submittals and modifications thereof received after the stated time of closing will not be considered. The City is not
responsible for late deliveries. In accordance with the Due Date from Section 1.4 of this RFP, the time of closing
will be determined per the Pacific Time Clock at http://www.time.gov/.
1.6 WITHDRAWAL OF SUBMITTALS
Submittals may be withdrawn by written request up to one (1) hour after the stated time of closing, as mentioned
above. Determination of the one-hour grace period shall be calculated based on the same reference as identified
in Section 1.5.
Page 4 of 16
1.7 CONDITIONS AFFECTING THE WORK
CITY OF PASCO, WASHINGTON
Operation of The Farmer’s Market Program
& The Pasco Specialty Kitchen
Before submitting a Proposal, each submitting Contractor is advised to:
1. Examine this RFP documents thoroughly. Review and be familiar with this request.
2. Ensure familiarity with federal, state, and local laws, ordinances, rules, and regulations that may – in any manner
– affect the cost, progress, or performance of the work.
3. Study and carefully correlate said Contractor’s observations with the RFP response.
4. Appendix A Budget, Revenue & Expense information on Pasco Specialty Kitchen and Farmer’s Market.
5. A representative of the Contractor must attend the mandatory site walkthrough on Wednesday, July 8th, 2026,
at 11:00am or Tuesday, July 28th, 2026, at 11:00am. Contractors shall email the City Representative identified
in Section 1.9 with the names of attendees no later than 24 hours before the walkthrough the Contractor’s
representative plan to attend. Failure to attend the mandatory site walkthrough may result in disqualification of
the Contractor’s proposal or a reduction in evaluation points, at the City’s discretion.
Failure to do so will not relieve any Contractor from any contractual obligations of the work described herein.
1.8 EXPLANATIONS FOR SUBMITTING CONTRACTORS
There are sixteen (16) pages in this RFP, including the cover sheet, table of contents and body, excluding
appendices. Each is sequentially numbered in the bottom right corner of the page (Pages 1–13). Appendix A and
B retained its independent numbering system (A1, B1. It is the responsibility of the submitting Contractors to ensure
that all pages are included. If any pages are missing, the Contractor should immediately request a copy of the
missing page(s) by emailing the City. Please write “RFP – Operation of PFMP & PSK” in the subject line. It is the
responsibility of the Contractor to procure missing pages; submittals based on incomplete information will not be
granted exception for any faults deriving thereof.
Any explanation desired by a submitting Contractor regarding the meaning or interpretation of the RFP, or any part
thereof, must be requested in writing (via email) and directed to all City Representatives listed in Section 1.9, no
less than 72 hours prior to the time that submittals are due. Any interpretation made will be in the form of an
addendum to the RFP, issued by the City and will be posted to the City Website – http://www.pasco-
wa.gov/Bids.aspx . It is the sole responsibility of the Contractor to obtain any RFP updates or addenda.
1.9 CITY REPRESENTATIVE
Samantha McCanse, Management Analyst I
City of Pasco
525 N 3rd Avenue
Pasco, WA 99301
1.10 FORMAT OF SUBMITTALS
To assist in the evaluation process, submittals shall conform to the following:
1. The submittal shall be limited to a maximum of 15 pages.
2. All pages will be counted towards the page total, except for the front cover, back cover, tab pages, staff resumes
(each not to exceed 2 pages in length), and the cover letter. The cover letter shall be limited to a maximum of
2 pages.
3. All pages shall be 8½” x 11”.
4. Font shall be “Arial” no smaller than “10 point”. The body of this RFP is written in “Arial 10-point” as example.
Page 5 of 16
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