Landscape Maintenance – Southside Wastewater Treatment Plant

Location:	Oklahoma
Posted:	Feb 11, 2026
Due:	Mar 4, 2026
Agency:	City of Tulsa
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	TAC 383F
Publication URL:	To access bid details, please log in.

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 383F

Supplies or Services Requested: Landscape Maintenance –

Southside Wastewater Treatment Plant

Department: Water and Sewer Department

NIGP Commodity Code(s): 988-36

Solicitation Schedule

EVENT

IFB Issue Date

DATE

02/9/2026

Optional Site Visit

5300 S Elwood Ave, Tulsa, OK 74107

Dept Contact: Josh Fisher – jfisher@cityoftulsa.org

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

2/17/2026

Noon-2:00 PM

2/23/2026

10 Days prior to IFB due date

3/4/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 383F on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 383F | Landscape Maintenance – Southside Wastewater Treatment Plant | Issue Date: 02/9/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase Landscape Maintenance for the

Southside Wastewater Treatment Plant for the Water and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

TAC 383F | Landscape Maintenance – Southside Wastewater Treatment Plant | Issue Date: 02/9/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Landscape Maintenance for the Southside Wastewater Treatment

Plant for the Water and Sewer Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

Seller will be familiar with this type of work and have the necessary equipment and personnel to

perform the work within the time specified. Seller will be responsible for all labor, equipment, and

material required.

Bidders must submit equipment and employee lists with their Bid. The City reserves the right to

visually inspect and verify equipment before awarding the Bid.

Licensing: Bidders must provide copies of current State of Oklahoma Commercial Pesticide

Applicators Licenses with their Bid. All licenses must be current and valid. The Seller is required to

satisfy all licensing requirements of the State of Oklahoma Department of Agriculture.

Seller will be responsible for compliance with all applicable federal, state, and municipal laws and

ordinances and shall be subject to product testing of chemicals used. Such test(s) may be conducted

at any time by the City of Tulsa or the State Department of Agriculture.

Chemical Use: Seller will strictly adhere to all application rates, instructions, requirements, and

procedures of the product label. The City’s Plant Representative will report any chemical misuse by

Seller to the State Department of Agriculture. Seller will be solely responsible for any fines or

penalties resulting from said misuse. One application rate will be used for all acres treated during an

application. The rate of chemical applied on a per acre basis shall never exceed the manufacturer’s

maximum allowable amount recommendation, as established in the Environmental Protection

Agency’s label for non-cropland areas. Seller must have labels and Safety Data Sheets for all

chemicals they are applying in their possession at the time of application. All chemicals applied for

vegetation control must be approved by the Environmental Protection Agency and the State of

Oklahoma Department of Agriculture for their intended use.

Bidders shall have a formal written safety program and provide a copy of that program along with

their Bid.

Seller shall always be responsible for the character and actions of its employees while working on

this Agreement. Any disrespectful or discourteous actions toward the public will not be tolerated.

IFB Rev 02/2024

TAC 383F | Landscape Maintenance – Southside Wastewater Treatment Plant | Issue Date: 02/9/2025

The work may not be sub-contracted to any other company or individual without requesting such in

writing and receiving prior written consent from the Southside Plant Representative.

Any sub-contractor permitted will have the same insurance, licensing, and performance bond, and

all other requirement of these specifications as the Seller.

The amount to be contracted will depend upon the need and the funds available and there is no

guaranteed level of work.

Examination of Work Sites:

Bidders shall be responsible for examining the work sites and be familiar with work required at each

site. Bid submission is taken as evidence that the Bidder is familiar with the work site and work

required. A tour of the work sites will be available immediately after the Pre-Bid Conference.

Secondary or Back-Up Seller:

City reserves the right to purchase from a Secondary or back-up Seller to be used in the event of

failure of the primary source(s) ability to supply the full needs of the City.

Seller will make a concerted effort to meet the City’s needs daily. Seller will give City as much

advance notice as possible whenever they are unable to supply the service(s) required.

General Specifications:

A. The Southside Plant Representative will determine if and when mowing is appropriate and

needed. Work will not be permitted whenever the Plant Representative determines that the

condition of the grounds is not adequate to accommodate the Seller’s equipment. Work will

not be permitted when conditions are wet or when the ground is soft. No work will be permitted

on “ozone” days.

B. The Seller must be contactable by the City during normal business hours, 8:00 AM to 5:00

PM Monday through Friday. Calls made to the Seller must be returned within 2 hours from

the time the message is left. Current phone number and address must be on file with the

Plant Representative at all times.

C. It is expected that services will begin within 72 hours from the time notification is provided to

the Seller. Failure to meet either the 2-hour or 72-hour time requirements will be considered

as a failure of the primary source to supply the full needs of the City and may result in the

City contacting the Secondary Seller for the service needed.

D. All materials, tools, and equipment used in performing the work outlined herein will be

furnished by Seller and must be removed from the site at the end of each working day or

properly secured with prior approval from the Plant Representative. City will not be

responsible for equipment left on City property.

E. The Plant Representative will be available for consultation and supervision from the start date

of the Agreement until completion. If at any time it is determined by the Plant Representative

that the work performed is in violation of the Agreement, the Plant Representative may stop

the work until the problem is resolved.

IFB Rev 02/2024

TAC 383F | Landscape Maintenance – Southside Wastewater Treatment Plant | Issue Date: 02/9/2025

F. Seller will submit City of Tulsa background check and identification card request forms for

each crew member to City of Tulsa Security so contractor identification badges can be issued.

Crew members should have identification cards in their possession while on plant grounds.

Mowing Requirements:

A. Initial property clean-up: Seller will clear the area of litter, debris, tree limbs, etc. prior to each

mowing and trimming.

B. Grounds mowing: Seller will not be guaranteed a minimum number of mowings per year. The

number of mowings required in an average year is shown below, however, due to variations in

the weather, the number of mowings may vary from month to month.

1. Areas required to be maintained in a turf-type condition will be mowed approximately thirteen

times during a normal year according to the following schedule.

April - once/month

May - twice/month

June - twice/month

July - twice/month

August - twice/month

September - twice/month

October - once/month

November-once/month

Mowing to be accomplished to a height of 1-1/2” to 2-1/4” with a fine cut mowing blade. Seller

shall keep all fence lines in the area free from overgrown vegetation by application of herbicide

and by trimming.

2. Areas required to be maintained in non-turf condition may be mowed one to three times a

year. The frequency shall be as directed by the Southside Plant Representative. Seller shall

keep all fence lines in the area free from overgrown vegetation by application of herbicide

and by trimming.

C. Weeds/grass trimming: Seller shall remove, trim, or spray grass and weeds growing near

structures, trees, poles, sidewalks, or culverts every scheduled mowing. Edging must be

performed along curb lines and sidewalks as needed to keep edges neat. Turf clippings that are

heavy or smothering after mowing are to be removed.

D. Herbicide application: Herbicide shall be applied to control weeds, grass, vines, brush, and

other vegetation in specific areas as stated in the Specifications and Exhibit A.

E. Extra services: Special work will consist of tree removal, trimming, trash removal, flower and

shrub planting, or other vegetation control work. This work will consist of removal of small trees

from fence lines, removal of flood debris and trash, and other related work. This work will be

paid for at a labor-hour rate. This rate will include weed trimmers, chain saws, axes, shovels,

and other related tools as required.

F. Litter: All litter must be removed from the site before each mowing. All grass and leaf

clippings shall be swept or blown from sidewalks, street, and maintenance trails after mowing

as needed.

IFB Rev 02/2024

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid ID:	TAC 383F
Addendum:	0
Bid Due Date:	3/4/2026
Description:	Landscape Maintenance – Southside Wastewater Treatment Plant
Bid Document:	TAC 383F Lawn Maintenance Southside Wastewater.pdf
Attachments:

Landscape Maintenance – Southside Wastewater Treatment Plant

Attachment Preview

See also