M-672EB1 Expandable Non-Serialized Empty Jackets Left Tab Position EB1 AND...

Location:	Federal
Posted:	Mar 31, 2026
Due:	Apr 3, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

Attachment Preview

Specifications by DEE

Page 1 of 11

Reviewed by SG

Jacket 440-237

DHS/USCIS

Requisition 6-01555

BID OPENING: Bids shall be opened virtually at 11am, Eastern Time (ET), on April 3, 2026, at the

U.S. Government Publishing Office. All parties interested in attending the bid opening shall email

bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream

link. This must be a separate email from the bid submission. The link will be emailed prior to the bid

opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Jacket Number and bid opening date must be specified in the

subject line of the emailed bid submission. Bids received after the bid opening date and time specified above

will not be considered for award.

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as applicable,

and return page 9.

For information regarding the solicitation requirements prior to award and contract administration after

award, please contact Dalton E. Everett, GPPP DC, at Dalton E. Everett deeverett@gpo.gov.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not

limited to, the following:

1. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

2. The vendor’s email provider may have different size limitations for sending e-mail; however

vendors are advised not to exceed GPO’s stated limit. The bidder’s email provider may have

different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated

limit.

3. Illegibility of bid.

4. When the email bid is received by GPO it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will

use the prevailing time (specified as the local time zone) and the exact time that the e-mail is received

by GPO’s email server as the official time stamp for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised

9-19)).

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty

period is EXTENDED from 120 days to one (1) calendar year from the date the check is tendered as final

payment. All other provisions remain the same.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/qatap-rev-09-19.pdf.

All the requirements of these specifications apply equally to both items unless otherwise indicated herein.

PRODUCT: Expandable File Jackets with Tab

Page 2 of 11

Jacket 440-237

TITLE: M-672EB1 Expandable Non-Serialized Empty Jackets Left Tab Position EB1 AND M-672EB3

Expandable Non-Serialized Empty Jackets Right Tab Position EB3.

QUANTITY: 100,000 Total File Jackets - 50,000 Left Tab Position EB1 & 50,000 Right Tab EB3

TRIM SIZE:

Left Tab and Right Tab

Finished Front Leaf: 9-1/4” x 12-3/4"

Finished Back Leaf: 11-1/4” x 12-3/4”

Total Expansion: 6"

PAGES: Two printed leaves plus expansion strip.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein

or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No.

13” dated September 2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/vol_13.pdf

JCP Code* P20, High-Finish Folder Stock; Natural, Basis Size 24 X 36", 217 lbs.

Note: Grain must run parallel to the 9-1/4" dimension on the front leaf and across 11-1/4" on the back

leaf to reduce curling over time.

PRINTING: DIGITAL PRINTING IS NOT ACCEPTABLE.

Jackets print in black ink only on Covers 1, 2, and 4 with type and rule matter. Cover 3 is blank. No bleeds.

See “Exhibits A and B” for visual of printing locations and tab position. No printing on tab.

GOVERNMENT TO FURNISH (GFM): Receive via email;

One (1) Purchase order.

Three (3) PDF print files for production.

Exhibits A and B for printing and tab positioning.

Contractor to download forms from GPO.gov.

GPO Form 892c (R. 12/17) Proofs

GPO Form 2678 (departmental random copies-blue label).

GPO Form 917 (Certificate of Selection).

Contractor can download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from

gpo.gov, fill in appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under

“GOVERNMENT TO FURNISH,” necessary to produce the product(s) in accordance with these

specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction

image. Any errors, media damage, or data corruption that might interfere with proper file image processing

must be reported to the contract administrator. The contractor shall create or change any necessary trapping,

set proper screen angles and screen frequency, and define file output selection for the imaging device being

utilized. Furnished files must be imaged as necessary to meet the assigned quality level.

PROOFS:

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN

"OK TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one Press Quality

Page 3 of 11

Jacket 440-237

PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce

the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof

will not be used for color match.

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the

Agency at matt.j.gaines@uscis.dhs.gov and kimberly.g.cooper@uscis.dhs.gov, cc deeverett@gpo.gov.

Contractor must call GPO Contract Compliance Section at (202) 512-0520 immediately upon E-Mailing

proofs and immediately upon receiving the returned proofs (or OK E-Mail) back from the Department.

Proofs will be withheld not more than (2) workdays from receipt at the Department to receipt in the

contractor's plant.

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing;

such operations must be accomplished within the original production schedule allotted in the specifications.

AFTER PDF PROOF APPROVAL:

The contractor shall submit 10 prior to production samples of each item to DHS/USCIS/IRIS/IIMD/Records

Operations Branch, 5900 Capital Gateway Drive, MS-2204, Room 1N110 1st Floor, Camp Springs, MD

20588-0009, Attn; Karl Stadler/Datisha Evans, (202) 603-0544 / (202) 924-0028.

Samples will be tested for conformance of material(s). Samples will be tested for usage on the specified

equipment and/or for construction. The container and accompanying documentation shall be marked

PREPRODUCTION SAMPLES and shall include the GPO Jacket 440-011, purchase order, and Req. No.

6-01536. The samples must be submitted in sufficient time to allow Government testing of the samples and

production and shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within (3) workdays of

the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with

the specifications and all other terms and conditions of the contract. A conditional approval shall state any

further action required by the contractor. A notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor

to submit additional samples for inspection and test, in the time and under the terms and conditions specified

in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no

additional cost to the Government and with no extension in the shipping schedule. The Government will

require the time specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to

have failed to make delivery within the meaning of the default clause in which event this contract shall be

subject to termination for default, provided however, that the failure of the Government to terminate the

contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract

quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the

time specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with

Contract Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication

310.2, effective December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the samples submitted is at the contractor’s risk.

Samples will not be returned to the contractor. All costs, including the costs of all samples, shall be

included in the contract price for the production quantity.

Page 4 of 11

Jacket 440-237

All samples shall be manufactured at the facilities in which the contract production quantities are to be

manufactured.

CONTRACTORS MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT".

INK:

Black.

MARGINS:

Follow furnished sample. Adequate gripper.

BINDING:

Expansion File Jackets are to be constructed using two pieces (a front leaf and a back leaf) held together

with a reinforced expansion strip providing 6" expansion capacity. Or, at contractor's option, the Expansion

File Jackets may be constructed of one-piece material utilizing a scored "W" fold to allow for the specified

size and expansion capacity.

Front leaf:

Flat (before construction): 9-1/4" x 12-3/4" (including 1” fold-over reinforcement)

Finished: 9-1/4 x 11-3/4"

Back leaf:

Flat (before construction): 11-1/4" (incl. 1/2" tab, and 1-1/4" fold-over reinforcement) x 12-3/4 (incl. 1"

fold-over reinforcement)

Finished: 10" (incl. 1/2" tab) x 11-3/4"

The head of the front leaf (across 9-1/4" dimension) is reinforced with a 1" fold over, folding to the inside

of the front leaf (C2). Fold-over must be securely glued. The purpose is to provide additional rigidity for

the two-piece fastener with compressor.

The head of the back leaf (across 9-1/2" dimension) is reinforced with a 1" fold over, folding to the inside

of the back leaf (C3). Fold-over must be securely glued. The purpose is to provide additional rigidity for

the two-piece fastener with compressor.

Note: This 1” fold-over on the head will need to be notched on the back leaf so the 1-1/4" fold over on the

face, noted below, does not overlap it, creating two layers.

The face of the back leaf (across the tabbed 11-3/4" dimension) is reinforced with a 1-1/4" fold-over (1/2"

across tab and 3/4" fold-over across the rest of the face) folding to the inside back leaf. Fold-over must be

securely glued.

TABBING – Back leaf to be lipped across the 11-3/4” dimension with 1/3rd cut, 1/2” tab in position 1 or

3 only, as required. Front leaf, die-cut 1/2” deep, 1/3rd cut, position 1 or 3 only corresponding to the tab

on the back leaf. Round corners on tabs and all outside corners of each leaf.

EXPANSION STRIP - If using two-piece construction, contractor must attach front and back leaves by

applying a brown reinforced strip, approximately 7-1/4” x 23-1/2”, creating a 6" wide total expansion strip,

which also wraps around 5/8” of each leaf on the bind edge. Reinforcement strip must be applied on the

outside and wrap around to the inside of the front and back leaves. Must utilize a scored "W" or "accordion"

style fold to allow for the specified size and expansion capacity.

Page 5 of 11

Jacket 440-237

FASTENERS - Each leaf to be equipped with a "fed through" prong type, two piece, rust resistant metal

fastener (3-1/2" capacity) with a separate prong fastener compressor (3-1/2" capacity), which meets the

following requirements:

(a) Position - Fasteners to be positioned (prongs inside) as follows:

1) Inside front leaf (C2) - center of fastener 1/2" from top edge and 4-5/8" from the fold or bind edge.

2) Inside back leaf (C3) - center of fasteners 1/2" from top edge and 4-5/8" from the fold or bind edge.

(b) Prongs - Width 7/32". Length 3-1/2". Spaced 2-3/4" center to center.

enamel finished metal 0.013" thickness (plus/minus 0.001"), Rockwell Hardness F-79 to F-89 and to be of

such ductility that it will withstand a minimum of 20 ninety-degree flexures without fracture.

Bend Test - With the fastener in the normal flat position, bend the prongs to a vertical position, insert one

sheet of punched paper on the prongs and bend the prongs back to the flat position. Continue this cycle of

bends a minimum of 20 times, taking not less than 1 minute to complete the 20 cycles.

The fasteners shall be produced with properly maintained dies to ensure that the finished product is free

from burrs, sharp edges, cracks, flaws, and malformations which may cause injury to personnel or damage

to the filed papers.

The fasteners shall be free from oil or grease. Fasteners are to be inserted through the jacket leaves. Each

leaf is to be die-cut and embossed so that the back of the fasteners will be flush on the outside of the jacket

with a minimum of thickness and so as not to snag other jackets while being removed from or inserted in

files.

USE/DURABILITY - Expansion File Jackets have a 100-year lifecycle before they are placed into the

permanent possession of the National Archives. This lifecycle contains both an active use and a retired

phase.

During the active use phase, spanning approximately 15 years, the Expansion File Jackets are used daily by

up to 5 users per day in an office environment. The jackets are subject to stacking, carrying, storage on

shelving units on spine of jacket in rows of multiple files, and shipping in single and multiple file shipments

using boxes and envelopes. The jackets will be opened and closed an average of up to 50 times per week

during this active phase.

During the retired phase, spanning approximately 85 years, files are stored on shelving units, in a climate-

controlled environment, in boxes containing multiple files. The Expansion File Jackets will undergo little

if any use during this phase.

Jackets will hold a minimum of 3 (approximately 750 sheets) maximum of 6 (approximately 1500 sheets)

of paper and must allow users to affix additional information inside as often as 5-10 times per day, five

days per week over the active lifecycle of the jacket.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

M-672EB1 Expandable Non-Serialized Empty Jackets Left Tab Position EB1 AND M-672EB3 Expandable Non-Serialized Empty Jackets Right Tab Position EB3.

Attachment Preview

See also