RFP 26-004 Printing Services and Technical Expertise

Location:	Arkansas
Posted:	Feb 11, 2026
Due:	Mar 11, 2026
Agency:	Arkansas Tech University
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services T - Photographic, Mapping, Printing, and Publications Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP) 26-004

Printing Services and Technical Expertise

RFP No.: 26-004

Issue Date: February 11, 2026

Proposal Due Date: March 11, 2026 at 3:00 p.m. CST

SCHEDULE (TENTATIVE)

Event

RFP Issued

Questions Due

Proposal Submission

Deadline

Notification of

Interviewees

Interviews

Award Notification

PCS Contract

Legislative Review

Contract Execution

Date

February 11, 2026

February 20, 2026 4 p.m. Must submit in writing to

jwarren2@atu.edu. Responses posted via addendum by February 23,

2026 4 p.m.

March 11, 2026 3 p.m.

Week of March 16, 2026

Week of March 30, 2026

Week of April 6, 2026

Month of May or June, 2026

July 1, 2026

1. Issuing Office

Procurement Services

Arkansas Tech University

404 N El Paso

Russellville, AR 72801

Phone: 479-968-0269

Email: jwarren2@atu.edu

Issuing Officer: Jennifer Warren

2. Introduction and Purpose

Arkansas Tech University (ATU) is soliciting proposals from qualified and experienced firms to

provide comprehensive printing services and technical expertise. The selected vendor(s) will

collaborate closely with ATU’s Office of University Marketing and Communication (MARCOMM)

and university various departments to support enrollment marketing, branding initiatives, and

institutional communications through high-quality print production, consultation, and

fulfillment services. Order management and fulfillment will be coordinated with specific offices

placing orders as well as MARCOMM.

This RFP establishes a contract vehicle only. ATU makes no guarantee as to the volume,

frequency, or dollar value of work awarded under any resulting contract.

3. Contract Term

The initial contract term will be one (1) year, with the option to renew for up to six (6)

additional one-year terms, subject to mutual agreement and continued funding, for a

maximum total contract term of seven (7) years.

ATU reserves the right to award contracts to multiple firms if deemed in the best interest of the

University.

4. Scope of Services

The successful proposer(s) shall provide, at a minimum, the following services:

4.1 Printing Capabilities

• Offset and digital printing

• Wide-format printing

• Embellishments including, but not limited to:

o Embossing and debossing

o Foil stamping

o Raised or spot UV

o Die cutting and specialty cuts

• Finishing services (folding, binding, stitching, trimming, packaging)

4.2 Technical Services

• Print coordination focused on efficiency, cost savings, and quality

• Expertise in variable data printing and personalization

• Strategic recommendations related to print formats, sizes, and usage

• Assistance with mail preparation, fulfillment, and delivery coordination

• Ability to meet tight deadlines associated with enrollment marketing

• Ability to manage simultaneous printing projects. Communicating with requesting ATU

department to ensure orders are produced, shipped and billed correctly.

4.3 Design Support (As Needed)

• Ability to provide limited graphic design services, if requested

• Detailed design templates for approved projects utilizing the most up-to-date version of

InDesign CC or Illustrator CC, depending on the project at hand.

5. University Background

Arkansas Tech University is a state university established in 1909 with programs at the technical

certification, associate, baccalaureate and graduate levels. The University has campuses in

Russellville, Arkansas, and Ozark, Arkansas. The institution also operates Arkansas Tech Career

Center (ATCC), a career and technical training initiative headquartered in Russellville with

satellite locations at Clarksville, Danville, Ozark and Paris. ATU Russellville-Offers 120

undergraduate degree programs and more than 25 graduate degree options. ATCC-Serves over

1,000 students from 19 school districts across 9 program areas ATU Ozark-Serves over 2,100

students in 29 technical and associate programs.

6. Proposal Requirements

Proposals must include the following sections:

6.1 Company Profile 5%

• Company history and overview

• Description of printing and production capabilities

• Key differentiators

• Identification of staff assigned to the account, including roles and locations

• At least three (3) professional references from comparable clients

6.2 Equipment and Facilities 15%

• List of digital and offset equipment

• Print sizes, color capabilities, and finishing equipment

• Description of in-house embellishment services

6.3 Technical Expertise 20%

• Variable data printing experience

• Examples demonstrating efficiency, cost savings, or improved outcomes

• Template development and prepress processes

• Mailing and fulfillment procedures, including turnaround times

6.4 Timeline and Project Management 10%

• Project onboarding process

• Typical production timelines

• Proofing procedures, including hard and digital proofs

6.5 Solution and Approach 20%

• Two (2) case studies demonstrating higher-education print work

• Experience incorporating non-traditional print pieces

• One example of a creative, cost-effective variable data print piece

6.6 Pricing 30%

Proposers must provide estimated pricing (exclusive of postage) for the following items.

Detailed specifications are provided in Appendix A.

• Viewbook

• Viewbook Envelope

• Folded Poster

• Applicant Postcard

• Waterfold Information Book

• Student Involvement Guide with Gatefold

• Variable Admit Box

Pricing should include all production, finishing, and fulfillment costs.

7. Evaluation Criteria

Proposals will be evaluated using the following weighted criteria:

Criteria

Weight

Company Profile

Equipment and Capabilities 15%

Technical Expertise

20%

Timeline and Processes 10%

Solution and Approach

20%

Pricing

30%

ATU reserves the right to conduct interviews, request additional information, or negotiate with

proposers.

8. Submission Instructions

Proposals must be received by 3:00 p.m. CST on the due date listed above.

Submit: - One (1) original hard copy - One (1) electronic copy - One (1) redacted copy - Samples

of comparable work

Submissions must be delivered to:

RFP 26-004

Procurement Services

Arkansas Tech University

404 N El Paso

Russellville, AR 72801

Late submissions will not be considered.

9. Required Forms

The following forms will be required prior to contract award and are available on the ATU

Procurement website:

• Disclosure Required by Executive Order 98-04

• Equal Employment Opportunity Policy (Act 2157 of 2005)

10. Terms and Conditions-See Attachment A

The resulting contract will incorporate Arkansas Tech University’s Standard Terms and

Conditions, including but not limited to sovereign immunity, indemnification, insurance

requirements, confidentiality, data protection, and termination provisions. See additional terms

and conditions at the end of this document.

Appendix A – Print Specifications

A.1 Viewbook

• Quantity: 8,000

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Open Date	Job Description	Status
March 11, 2026 3 p.m.	RFP 26-004 Printing Services and Technical Expertise	Open