RFQ 19-050726 Design-Build-300 Oak Street Phase 1 Improvements

FINANCIAL SERVICES
Purchasing Division
REQUEST FOR QUALIFICATIONS
Design-Build Services
300 Oak Street-Phase 1 Improvements
____________________________________________________________
March 31, 2026
Qualification Due Date: Thursday, May 7, 2026
and time: 2:00 p.m. (EDT)
RFQ Number: 19-050726
Mailing Address: P O Box 230
High Point NC 27361
Delivery Address: 816 E Green Drive
High Point NC 27361
Electronic Submittal
candy.harmon@highpointnc.gov
Purchasing Contact: Candy Harmon, Purchasing Manager
E-mail: candy.harmon@highpointnc.gov
Phone: 336-883-3222
Pre-Submittal Conference: Thursday, April 9, 2026, at 10 am (EDT)
300 Oak Street, High Point, NC
IF YOU REQUIRE ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING AS
SOON AS POSSIBLE.
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Suppliers who have not previously done business with the City and who have not registered
using the City's online supplier-registration process are encouraged to register at
https://www.highpointnc.gov/1057/Supplier-Registration
The City reserves the right to reject any and all proposals, as may in the judgment of the City,
serve its best interest, and the City further reserves the right to waive irregularities and
informalities in any proposal submitted.
The successful proposer shall be required to comply with all applicable equal employment
opportunity laws and regulations and all other applicable governmental laws and regulations as
set forth by the City of High Point, the State of North Carolina and the United States.
Candy Harmon
Purchasing Manager
"Equal Opportunity Employer"
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Table of Contents
Scope Summary --------------------------------------------------------------------- Page 3
Section 1. Introduction
1.1. Purpose of Procurement ------------------------------------------------------Page 5
1.2. Purpose of the RFQ ------------------------------------------------------------ Page 5
1.3. Project Delivery and Objectives ---------------------------------------------Page 7
1.4. RFQ ---------------------------------------------------------------------------------Page 7
1.5. Project Assumptions -----------------------------------------------------------Page 8
1.6. Definition of Terms ------------------------------------------------------------ Page 8
Section 2. General Instructions
2.1. Project Scope: Venue Program and Site Plans -------------------------- Page 10
2.2. Selection Process for RFQ -----------------------------------------------------Page 10
2.3. Pre-submittal Conference ---------------------------------------------------- Page 11
2.4. Project Schedule ---------------------------------------------------------------- Page 11
Section 3. RFQ Submittal-Qualifications Submission Format and Requirements
3.1. Physical Submittal --------------------------------------------------------------Page 12
3.2. Criteria for Selection & Weighting of Qualifications Criteria -------- Page 13
3.3. Submittal Contents ------------------------------------------------------------ Page 14
3.4. Additional Conditions --------------------------------------------------------- Page 18
Supplemental Information
300 Oak Street Phase 1 Improvement Information ------------------------ Page 20
Non-Collusion Affidavit and E-Verify Affidavit ------------------------------- Page 22
Contractor Safety Record --------------------------------------------------------- Page 25
Minority Business Documentation---------------------------------------------- Page 26
Sample Template Contract ------------------------------------------------------- Page 667

DESIGN-BUILD SERVICES FOR CITY OF HIGH POINT
300 OAK STREET-PHASE 1 IMPROVEMENTS
Pursuant to N.C. Stat. Sec. 143-128.1(A), the City of High Point, North Carolina, is seeking
proposals from qualified design-build teams interested in providing design and construction
services for 300 Oak Street-Phase 1 Improvements. The project is located at 300 Oak Street,
High Point, NC 27260. The intent of this RFQ is to select a Design-build team, by Qualifications-
Based Selection (QBS), to provide design and construction services for Phase 1 of this project,
and preliminary design services for a future Phase 2 upfit.
This project must be completed by and no later than April 1, 2027.
The Design-Build team must have design and construction experience of a minimum of at least
one (1) project of similar size and scope to be considered for further evaluation.
Overview of the Requested Scope of Work
The City of High Point owns the 1.29-acre property located at 300 Oak Street with a vision to
transform the former industrial building into a creative space, focused on workforce development
in various trade, manufacturing, design, and technology career paths. The building will require
extensive improvements delivered in a multiphase approach. Appendix A included herein
provides laser scanned PDF's of the existing structure elevations construction for all three floor
levels.
Phase 1 improvements will focus on design, hazardous material abatement, and building
envelope improvements with the following scope:
* Advance design for Phase 2 to minimize future redundant work, including but not limited
to:
Front facade design
o
Overall building HVAC approach - equipment location, coordination of future
o
RTU's with roof replacement
Elevator replacement and install options
o
Evaluate and perform interior demolition to furthest practicable extent with Phase
o
2 design in mind (see below)
Exterior facade demolition of components not intended to remain in Phase 2
o
design
* Complete hazardous material abatement
See Phase 2 Environmental Site Investigation Report included in Appendix B
o
* Complete roof replacement
* Exterior masonry repair/repointing
* Replacement of cladding at southwest corner
* Replacement/refurbishment of exterior windows
* Minor regrading/temporary hardscape at rear of building to mitigate water intrusion
The specific scope of work for the selected Design-Build Team for the Project will be defined in
the Design-Build agreement. However, at a minimum the following services will be required of the
Design-Build Team:
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

* Provide preconstruction phase services including cost estimating, life-cycle cost
analysis, value-engineering, constructability reviews, scheduling, phasing plans, etc.
* Provide and maintain Request for Information ("RFI") and submittal logs
* Develop and maintain a master project schedule
* Prepare and maintain a cash flow analysis
* Define and prepare scopes of work for bid packages
* Develop a site management plan
* Provide construction management and general contracting services
* Develop a phasing and sequencing plan
* Establish and maintain quality control standards
* Provide Guaranteed Maximum Price ("GMP")
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

1. Introduction
1.1. Purpose of Procurement
1.1.1. Pursuant to N.C. Stat. Sec. G.S. 143-128.1A, the City of High Point, North Carolina,
hereinafter referred to as "Owner" or "City," will undertake the design and construction of the
City of High Point 1.29-acre property located at 300 Oak Street with a vision to transform the
former industrial building into a creative space, focused on workforce development in various
trade, manufacturing, design, and technology career paths. The building will require extensive
improvements delivered in a multiphase approach. With City of High Point Council approval, the
Owner is proceeding with this project with a qualification process (this RFQ) to determine and
approve interested and competent Design-Build teams, hereinafter referred to as "Design-
Builder(s)."
1.2. Purpose of the RFQ
1.2.1 Selection of the Design-Builders will be by Qualifications-Based Selection (QBS) beginning
with the review of this RFQ submittal. Factors and/or criteria to be used in the evaluation of this
RFQ are listed and described in this document. The Owner will adhere to the weightings specified
for each evaluation factor stated. These selections are made solely as judged by the Owner.
1.2.2 In selecting a firm, the Owner will emphasize the experience of the firm and of assigned
personnel in providing like functions on projects of similar magnitude and complexity as the
proposed project. Selection preference will be toward firms that have depths of knowledge and
resources for this type of facility design, general contracting, scheduling, contract coordination
and compliance, budget control, and design experience in this building type, as well as familiarity
with laws, ordinances, and codes applicable to this project.
1.2.3 The window of construction opportunity requires the Owner to make, as an important
selection criterion, the ability of firms to place quality personnel on this job ready to work within
an effective timeframe.
1.2.4 Minority Business Plan
The City of High Point has adopted a Minority Business (MB) Plan to encourage participation by
minority businesses in the award of contracts. Bidders are hereby notified that this bid is subject
to the provisions of that Plan. It is the policy of the City to (1) provide minorities and women-
owned businesses an equal opportunity to participate in all aspects of its contracting and
procurement programs and (2) prohibit any and all discrimination against persons or businesses
in pursuit of these opportunities.
Respondents are required to make a good-faith effort to include Minority and Women Business
Enterprises (MWBEs) as part of their Design-Build team. Describe the plan that the Design-Build
team has developed to encourage inclusion in the employment process. Provide an organization
chart showcasing MWBEs/WBEs in key leadership roles of the Design-Build team. The submittal
shall include a copy of the plan in your response. Include documentation of MWBE participation
you have achieved over the past three years on public and/or private projects. Outline specific
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

efforts that your firm takes to notify MWBEs of opportunities to participate. Identify MWBE
organizations the Design-Build team has worked with or will engage on this project. Describe how
the Design-Build team will engage the City of High Point at various document development stages
to maximize MWBE participation. Describe proposed MWBE participation for the targeted
project and how the Design-Build team will assist with your execution of the outreach plan.
Indicate the total participation expected to be obtained on this project, Design-Build team, and
construction. The Design-Build team will be required to submit a final participation plan prior to
soliciting bids for the project's first tier subcontractors and suppliers.
Please direct all questions about the Minority Business Plan to Candy Harmon, Purchasing
Manager, City of High Point, P.O. Box 230, High Point, NC 27261, (336) 883-3222 or
candy.harmon@highpointnc.gov. Minority business outreach resource on this project can be
accessed via www.doa.state.nc.us/hub. At a minimum, during the construction phase, the Bidder
shall either establish or certify that they will do the work for this contract with its own forces (no
subcontracting), or the Bidder shall make a good faith effort to recruit and select minority owned
businesses among the bidder's subcontractors.
***Failure to provide MWBE documentation with the proposal per MWBE Plan instructions
may result in rejection of the proposal as not responsive and award to the next lowest
responsible proposer.***
The Design-Build team will be required to implement this MWBE policy on behalf of the owner
for all phases of the construction project. A formal strategy-subject to review--should be
submitted after award. The selected Design-Build lead firm shall provide a list of all
subcontractors utilized on this project prior to the start of construction.
1.2.5 It is the responsibility of each submitter to examine the entire RFQ, seek clarifications in
writing, and review their submittal for accuracy before submitting their qualifications. Once
submission deadlines have passed, all submissions will be final. The Owner will not request
clarification from any individual submitter relative to their submission, but reserves the right to
ask for additional information from all parties that have submitted qualifications. If there are
multiple firms proposed as one team, each firm must describe itself according in the RFQ
submittal. Indicate on the first page of the submittal which firm/company is the lead Design-
Builder. Indicate, by firm, those qualifying as a minority firm.
1.2.6 It is the sincere intention of the Owner to make every effort to be fair and equitable in its
dealings with all candidates for selection. If, however, the City should determine that none of the
Design-Build teams submitting are advantageous to City of High Point, the City shall have the
absolute right to reject any and all submittals.
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

1.3. Project Delivery and Objectives
1.3.1 The delivery method for this project will be Design-Build. There will ultimately be a single
contract from the Owner with a lead Design-Builder who will be expected to fulfill the terms of
the contract by delivering a finished, fully usable facility on a turnkey basis that satisfies the
Owner's project requirements. The Owner chose the Design-Build delivery method specifically to
give them a single point of responsibility on the part of the Design-Builder for every design service
and construction need. Moreover, the Design-Build delivery method is expected to allow
concurrent design and construction activities. The Design-Builder, as the sole responsible source
for total project compliance and construction related performance (including architectural
programming, design, and construction services) shall act in the best interests of the Owner. At
all times and project stages, the Design-Builder shall use their best efforts to perform the project
in an expeditious and cost-effective manner consistent with the Owner's project requirements,
time constraints, and budget. The lead Design-Builder shall hold all design professionals, testing
services, trade contractors, and trade supplier contracts. The Design-Builder shall develop an
overall project schedule, which will be a contractual obligation. In addition, the lead Design-
Builder will be responsible for methods of construction and safety, as well as for the scheduling
and coordination of the work of all construction and miscellaneous contracts required for
completion of the project within its predetermined budget limits and schedule.
1.3.2 The total project budget for the City of High Point 300 Oak Street-Phase 1 Improvement
project is anticipated to not exceed $3,000,000 for the entire project, turnkey, including all costs
and fees. All costs include site and building construction related expenses; architectural
programming, design, construction related services; testing services; public jurisdiction fees and
charges; permits, signage, reasonable design and construction contingency amounts, and other
building related professional service fees necessary to fully build the Owner's project.
1.3.3 The construction for the Owner's project shall be developed having a substantial
completion date no later than April 1, 2027 with final completion of April 1, 2027.
1.4. Request For Qualifications (RFQ)
1.4.1. The RFQ selection process will produce a preliminary ranking list for Design-Build
candidates. The City reserves the right to ask the highest ranking teams to interview with an
official Selection Committee consisting of various City personnel. The City may then create a final
ranking of Design-Builders based upon the interview results, in conjunction with their previously
submitted written responses.
1.4.2. No formal design competition will be included.
1.4.3. Once the single Design-Builder is determined, they will be responsible for pricing and value-
engineering issues. Prior to contracting, the Owner will ask the Design-Builder to commit to a
Cost-Plus price for all its design and construction services.

1.4.4. Owner / Design-Builder Contract will be a Cost-Plus Price contract utilizing the City of High
Point standard contract for "building and construction and repair contracts".
1.4.5. In order to consider proposals, the City must receive at least 3 responses to its RFQ. If the
City receives less than three responses, it must resolicit. After the second solicitation, the City
may consider proposals even if three are not received. The City will follow the same procedures
used for the initial solicitation.
1.4.6. The City of High Point reserves the right to accept or reject any or all Statement(s) of
Qualifications with or without cause Issuance of this Request for Qualifications does not commit
the City of High Point to award a contract, to pay any costs incurred in preparation of a proposal
or to procure or contract for related services or supplies.
1.5. Project Assumptions
1.5.1. The Owner does not desire to enter into "joint-venture" agreements with multiple firms.
At the same time, the Owner recognizes that the Design-Build delivery method often involves
partnerships between or among firms to combine design and construction management
capabilities. In the event that two or more firms desire to establish a joint venture, it is expected
that one firm shall become the lead Design-Build firm for the purpose of contract execution, with
the remaining firms being consultants to them. The City shall contract with the lead Design-Build
firm only.
1.5.2. The Owner expects all parties to this project to work closely together and deal
appropriately with project conditions to finish the job successfully. A spirit of cooperation and
collaboration among professional construction services providers is of utmost importance.
1.5.3. The Design-Builder will employ the Architect of Record (AOR) and/or Engineer of Record
(EOR). These professionals must personally ensure the integrity of all extensions of the design
and ensure that all equipment and material meet the design criteria requirements. Insuring
compliance with this condition shall be the lead Design-Builder's function, not an owner function.
1.5.4. The Design-Builder, as a part of its design and its preconstruction services, will assist with
developing a strategy for the best approach for the successful completion of the project. For
example, without limitation, the Design-Builder will provide guidance and assistance in the
preparation of a schedule and a reliable, preliminary cost estimate.
1.6. Definitions of Terms
1.6.1. Whenever the term "RFQ," is used, the reference is to this Request for Qualifications or
portions thereof, together with any exhibits, attachments, or addenda it may contain.
1.6.2. Whenever the terms "shall," "will," "must," or "is required" are used in the RFQ, the
referenced task is a mandatory requirement of this RFQ. Failure to meet any mandatory
requirement will be cause for rejection of a submittal.

1.6.3. Whenever the terms "can," "may," or "should" are used in the RFQ, the referenced
specification is discretionary. Therefore, though the failure to provide any items so termed will
not be cause for rejection, the Selection Committee may consider such failure in evaluating the
quality of the submittal.
1.6.4. Whenever the terms "apparent successful" or "top-ranked" or "highest ranking" firm or
offerer are used in this document, the reference is to the firm that the Selection Committee
ultimately judges to have submitted the case best satisfying the needs of the Owner in
accordance with the RFQ. The selection of an apparent successful firm does not necessarily mean
the Selection Committee accepts all aspects of the firm's submittal or proposal.
1.6.5. Whenever the term "submittal" is used in the RFQ, the reference is to the response offered
by a firm in accordance with the RFQ. The submittal responds only to the RFQ.
1.6.6. Whenever the term "Selection Committee" or "Review Committee" is used in the RFQ, the
reference is to the Owner's representatives responsible for administering and conducting the
evaluation and selection process of the RFQ.
1.6.7. "Design-Build" refers to the construction project delivery method in which, among other
things, the Owner holds a single contract with a business entity that has responsibility both to
design and to construct a project, and that holds the trade contracts.
1.6.8. "Lead Design-Builder" refers to the design-build team member that will contract with the
Owner for all work and holds all responsibility of project success, performance, and completion.
1.6.9. "Design Professional" (an inclusive term for all licensed building professionals), "Architect
of Record," an/or "Engineer of Record" all refer to the project's architect(s) and/or engineer(s),
whose responsibilities generally include programming, design, code compliance, and detailing of
the facility. Under the Design-Build delivery methodology, the Design Professional is an integral
part of the Design-Builder entity under single contract with the Owner. These entities also
operate under legal definitions of the State of North Carolina with statutory liability and
responsibility.
1.6.10. "Building Commissioning" refers to a formal and systematic process of documentation,
adjustment, testing, verification, and training, focused on quality assurance and performed
specifically to ensure that the finished facility operates in accordance with the Owner's
documented project requirements and the construction documents.
1.6.11. "Commissioning Provider" refers to the entity or person providing building commissioning
services for a project.
1.6.12. "Owner's Project Requirements" is a written document that details the functional
requirements of a project and the expectations of how it will be used and operated.
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219