J045--512-25-2-641-0033 | Back Flow Preventer Inspection | MR | EDA:2/15/25

Active

Contract Opportunity

B.3 STATEMENT OF WORK

REPLACEMENT AND TESTING OF BACKFLOW PREVENTERS
Objective

The purpose of this service contract is to inspect, test, and repair any failed backflow preventers at Veterans Hospital at 10 North Greene St, Baltimore, Maryland, and VA Medical Center at 3901 The Alameda, Baltimore MD 21218 to ensure compliance with the latest plumbing and safety standards. Testing must be conducted by a certified backflow inspector, and all repairs or replacements must meet applicable codes to protect potable water systems and maintain operational safety.

Applicable Standards

All work shall adhere to the latest editions of the following:

American Society of Sanitary Engineering (ASSE) standards, including ASSE 1013 and ASSE 1024.

Uniform Plumbing Code (UPC) or International Plumbing Code (IPC) as applicable.

Environmental Protection Agency (EPA) Cross-Connection Control Manual.

Manufacturer specifications for all backflow preventers.

Hospital infection control protocols, including Infection Control Risk Assessment (ICRA) guidelines.

Occupational Safety and Health Administration (OSHA) standards.

General-Duty Valves for Plumbing Piping https://www.cfm.va.gov/TIL/spec/220523.docx

Scope of Work
The contractor shall provide certified personnel and follow the steps outlined below:
Pre-Inspection Activities:

Review existing plumbing schematics and previous inspection records to locate all backflow preventers.

Collaborate with hospital staff to coordinate inspection and repair schedules, ensuring minimal disruption to operations and water services.

Develop and submit an Infection Control Risk Assessment (ICRA) plan to hospital management for approval.
Inspection and Testing:

Perform a visual inspection of all backflow preventers to assess general condition, installation compliance, and any visible damage or corrosion.

Before testing backflow preventer, shut off the water supply to the plumbing system. Notify FES (Facilities and Engineering) POC staff to conduct a proper utility system shutdown where applicable.

Certified backflow inspector(s) shall conduct functional testing on each device using calibrated and approved testing equipment.

Verify proper pressure, flow, and valve operation.

Document test results, noting any failures or performance issues.

Identify and tag all failed backflow preventers for repair or replacement:

Provide a detailed quote for the necessary work to bring any non-compliant backflow preventers up to the compliance.

Include a breakdown of labor, materials, and any other costs associated with the repair work.

Repair or Replacement of Failed Units:

Before repair or replacement backflow preventer, shut off the water supply to the plumbing system. Notify FES (Facilities and Engineering) POC staff to conduct utility system shutdown where applicable.

Repair failed backflow preventers using manufacturer-approved repair kits and materials.

If repair is not feasible, replace the failed unit with a new backflow preventer of equivalent or superior specifications.

Ensure all installations are properly secured, leak-free, and in compliance with plumbing codes.

Conduct a post-repair performance test to confirm proper operation and compliance.

Post-Repair Activities:

Restore all work areas to their original condition or better, including any necessary patching or painting.

Remove and dispose of old or defective parts in compliance with local environmental regulations.

Prepare and submit a detailed report documenting the following:

Test results for all inspected devices.
Description of repairs or replacements performed.
Certification details of the inspector(s)

Certification Requirements

All testing must be performed by a certified backflow inspector with current credentials from an approved certifying organization (e.g., ASSE, ABPA, or similar).

Proof of certification for all inspectors involved in the service contract must be provided to hospital management prior to the start of work.

Deliverables

Detailed inspection report with test results for each backflow preventer.

Certification documents for inspectors performing the work.

List of backflow preventers repaired or replaced, including specifications, warranties, and manufacturer details.

Updated listed of:

Location
Function
Required
Installed
Type
Serial Number
Size

Schedule

The service contract shall commence on day of award and be completed by 60 days.

A detailed timeline, including milestones for inspection, testing, repair, and final reporting, shall be submitted prior to work commencement.

Contractor Responsibilities

Provide certified personnel, tools, and materials required for the completion of the work.

Adhere to hospital policies, infection control protocols, and safety guidelines.

Coordinate with hospital staff to minimize disruptions to operations and patient care.

Submit daily progress reports to the hospital project manager.

Quality Assurance and Warranty

Provide a warranty of 1 year for all repairs, replacements, and associated labor. All work shall be performed to the highest professional standards and in compliance with applicable codes.

Safety and Compliance

Ensure all work complies with OSHA standards and hospital safety protocols.

Maintain containment measures to protect hospital staff and patients from contaminants.

Report any incidents or hazards immediately to hospital authorities.

Period of Performance
Hours of operation 6:00 am to 4:30pm.

The Initial Term of this Agreement shall commence after contract has been awarded of 1 year. The Agreement may be extended for up to four (4) additional years periods upon the written exercise of an Option by Veterans Affairs Hospital delivered to the other party at least 30 days prior to the expiration of the then-current term.

Points Of Contact
Brandon Johnson (COR) Louis Hopson Vincent Butler
10 N. Greene St 3901 The Alameda 10 N.Greene st
Baltimore MD 21201 Baltimore MD 21218 Baltimore MD 21201
Mobile: 443-939-5568 410-605-7000x 5889 410-605-7000x 6044
Brandon.johnson8@va.gov louis.hopson@va.gov vincent.butler2@va.gov
Invoicing and Payment

Each invoice shall contain the documentation required by OB10. The invoices shall be itemized to contain the equipment s identifier. When parts are furnished by the Government, they shall be itemized on Contractor's invoice at no-cost and indicated as Government furnished parts. Contractor will forward invoices to the following address, in arrears electronically to:

Vendor Electronic Invoice Submission Methods: Invoices will be electronically submitted to the Tungsten website at http://www.tungstennetwork.com/uk/en/ Tungsten direct vendor support number is 877-489-6135 for VA contracts. The VA-FSC pays all associated transaction fees for VA orders. During Implementation (technical set-up) Tungsten will confirm your Taxpayer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. To successfully submit an invoice to VA-FSC please review How to Create an Invoice within the how to guides. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. Clarification of additional requirements should be confirmed with your Certifying Official (your CO or buyer). The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business Requirements. For additional information, please contact:
Department of Veterans Affairs Financial Service Center: Tungsten Support
Phone:
1-877-489-6135
Website:
http://www.tungsten-network.com/uk/en/
Email:
vafscched@va.gov

Loch Raven

Building/
Location
Function
Required
Installed
Type
Missing
1
1 G19
Main Domestic
yes
yes
Dual High Hazard

2
1 G19
Main Domestic Secondary
yes
yes
Dual High Hazard

3
1 G19
PK Heating Hot Water
yes
yes
Single Check

4
1 G19
Main Domestic (Kitchen)
yes
yes
Single Check

5
1 G19
Boiler Water Feed
yes
yes
PRV

6
I Exp
Main Domestic Water
yes
yes
Dual High Hazard

7
2
Main Domestic
yes
no
NONE

8
2
Heating Hot Water
yes
no
NONE

9
4
Main Domestic
yes
no
NONE

10
4
Main Domestic 4"
yes
yes
Single Check

11
4
Boiler Water Feed
yes
yes
PRV

12
4
Heating Hot Water
yes
yes
Single Check

13
5
Main Domestic
yes
yes
Single Check

14
5
Heating Hot Water
yes
yes
Single Veck

15
6
Main Domestic
yes
yes
Dual High Hazard

16
6
Heating Hot Water
yes
yes
PRV

17
7
Main Domestic
yes
yes
Dual High Hazard

18
14
Main Domestic
yes
no
NONE



Baltimore

Location
Function
Required
Install
Type
Missing
1
7D100
Main Domestic
yes
yes
Reduced Pressure Zone (RPZ) HIGH HAZARD

2
7D100E
Main Domestic Secondary
yes
yes
RPZ (HIGH Harzard)

3
7D100E
PK Heating Hot Water
yes
yes
Single Check

4
7D100E
Main Domestic (Kitchen)
yes
yes
RPZ (HIGH Harzard)

5
6D158 Service Bay
Boiler Water Feed
yes
yes
RPZ (high Harzard)

6
6C101 Service Bay
Main Domestic Water
yes
yes
Single Check (Tested) Low hazard

7
6B129 Service Bay
Main Domestic
yes
no
Single Check (Tested)

8
6A133 Service Bay
Heating Hot Water
yes
no
Single Check/Dual Check Harzard

9
5D130 Single Check
Main Domestic
yes
no
Single Check Harzard

10
5A127 Service Bay
Main Domestic 4"
yes
yes
Single Check/Dual Check Harzard

11
5B182 Service Bay
Boiler Water Feed
yes
yes
Single Check/Dual Check Harzard

12
5C114 Service Bay
Heating Hot Water
yes
yes
Single Check/Dual Check Harzard

13
5D121 Cystoscopy 1/2
Main Domestic
yes
yes
RPZ High Harzard

14
5D124 Instrument Decontamination
Heating Hot Water
yes
yes
High Harzard

15
5D100B Scrub Area
Main Domestic
yes
yes
RPZ

16
5D101 OR's 8/7
Heating Hot Water
yes
yes
RPZ

17
5D101B OR's 3/4 Steris
Main Domestic
yes
yes
RPZ

18
4D154 Service Bay
Main Domestic
yes
no
Dual Singles Checks

19
4C120 Service Bay
Unknown
Double Check/Single Ck.

20
4B182 Service Bay
Unknown
Single Check

21
4A133 Service Bay
Unknown
Single Check

22
3A133 Service Bay
Unknown
ZURN WILKINS 3" DUAL CHECK

23
3B182 Service Bay
Unknown
ZURN WILKINS 3" DUAL CHECK

24
3C100 Service Bay
Unknown
NIBCO 3" SINGLE CHECK

25
3D119 Service Bay
Unknown
NIBCO 3" SINGLE CHECK

26
2D126 Service Bay
Unknown
Single Checks

27
2C124 Service Bay
Unknown
Single Checks

28
2B118 Service Bay
Unknown
Single/Double Checks

29
2A114 Service Bay
Unknown
Single Check

30
1C100 Service Bay
Unknown
Single Checks

31
1B141 Service Bay
Unknown
Single Checks

32
BB137 Service Bay
Unknown
Single Checks

33
BB123 Animal Lab.
Unknown


34
BD116 Service Bays
Unknown
Single Checks

35
1PA102 Service Bay
Unknown
Dual Checks

36
1PA103 Balto. St. Side Domestic Main
Unknown


37
1PC103 Service Bay Domestic Water
Unknown
Dual Check

38
3C-101AÂ washer
Unknown
RPZ

39
3C-101Â washer
Unknown
RPZ

40
BB-131 Â washer
Unknown
RPZ

41
BB-123 Â sterilizer
Unknown
RPZ

42
BB-123 Â washer
Unknown
RPZ

43
BB-119 Â sterilizer (Not in use)
Unknown
RPZ

44
BB-119 Â sterilizer (Not in use)
Unknown
RPZ

45
BB-109 Â sterilizer (Not in use)
Unknown
PPZ

46
4C-125 Â water meter (Not in use)
Unknown
RPZ

47
2B-119 Â oven
Unknown
DCV

48
BA-115 Dialysis 5B-166 room
Unknown
DCV

Interested & Capable Responses:Â

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Baltimore VA Medical Center.

Please respond to this RFI/Sources Sought 36C24525Q0217 with your:

Business name (including Unique Entity ID (SAM.gov)Â Â
Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and Â
Person of contact (including telephone number & email address).  Â
Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities. Â
Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)Â
Brief Summary of categories of services that your company can/cannot provide.Â
Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)Â
Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:Â Â Â
Do you intend to self-perform this effort?Â
If you are located outside the immediate area, how will you self-perform?Â
Or do you intend to subcontract work under this contract?Â
If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?Â
Â
Response Instructions:Â

Responses must be submitted by 10:00 AM (ET) 1/10/2025. Responses to the information requested above must be submitted via email to John Ritter at John.Ritter2@va.gov.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

John Ritter
Contracting Officer
VHA-NCO 5 JOHN.RITTER2@VA.GOV

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