Request For Proposals Boys & Girls Club Boiler Replacement

Location:	Colorado
Posted:	Apr 1, 2026
Due:	May 14, 2026
Agency:	City of Craig
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS (RFP)

BOYS & GIRLS CLUB BOILER REPLACEMENT

City of Craig

300 West 4th Street

Craig, CO 81625

www.ci.craig.co.us

Issue Date: April 1, 2026

Closing Date: May 14, 2026

INSTRUCTIONS FOR PROPOSERS

Proposals for the “Boys & Girls Club Boiler Replacement” project will be received by the City

of Craig (Owner) via Bidnet Direct at https://www.bidnetdirect.com/colorado/cityofcraig or

mailed, emailed, or hand delivered to City Hall at 300 West Fourth Street, Craig, Colorado

81625, until 3:00 PM prevailing time on May 14, 2026. Late proposals will not be considered

and will be returned to the proposer unopened.

A mandatory pre-bid meeting will be held in person on Monday April 20, 2026, at 2:00 PM at the

Boys & Girls Club located at 1324 East Highway 40 in Craig, Colorado.

Questions regarding the scope of work must be submitted in writing to the City Clerk at

kcarmody@cityofcraig.org, no later than 5:30 PM on April 24, 2026. Responses to all questions

shall be issued in the form of an Addendum to be issued by the City of Craig by no later than

5:30 PM on May 4, 2026.

The Owner may waive any informalities or minor defects or reject any or all proposals. Any

proposal may be withdrawn prior to the above scheduled time for the opening of proposals or

authorized postponement thereof. Any proposal received after the time and date specified shall

not be considered. No proposer may withdraw a proposal within 60 days after the actual date of

the opening thereof. Should there be reasons why the contract cannot be awarded within the

specified period the time may be extended by mutual agreement between the Owner and the

proposer.

The party to whom the contract is awarded will be required to execute the agreement. The

notice to proceed shall be issued within ten (10) days of the execution of the agreement by the

Owner. Should there be reasons why the notice to proceed cannot be issued within such period,

the time may be extended by mutual agreement between the Owner and the proposer. If the

notice to proceed has not been issued within the ten (10) day period or within the period

mutually agreed upon, the proposer may terminate the agreement without further liability on the

part of either party.

The Owner may make such investigations as they deem necessary to determine the ability of

the proposer to perform work, and the proposer shall furnish to the Owner all such information

and data for this purpose as the Owner may request. The Owner reserves the right to reject any

proposals if the evidence submitted by, or investigation of, such proposer fails to satisfy the

Owner that such proposer is properly qualified to carry out the obligations of the agreement and

to complete the work contemplated therein.

All applicable laws, ordinances, and the rules and regulations of all authorities having

jurisdiction over the project shall apply to the contract throughout.

This project is exempt from Sales Tax requirements. The party to whom the contract is awarded

will be required to complete all necessary forms to document the exemption.

Instructions for Bidders

Page 1

REQUEST FOR PROPOSALS

BOYS & GIRLS CLUB BOILER REPLACEMENT

SCOPE OF WORK

The City of Craig (City) is issuing this Request for Proposal (RFP) to solicit sealed proposals from

qualified, licensed, and experienced contractors for the removal and replacement of one

existing 1,000,000 BTU system with two (2) 500,000 BTU high-efficiency Lochinvar boilers, or

approved equivalent, at the Boys & Girls Club located at 1324 US Hwy 40, in Craig CO. The

intent of this RFP is to procure a complete, code compliant, and energy-efficient boiler system

that improves operational efficiency, reliability, and redundancy.

The full scope of work for this project is defined in the Specifications section of the RFP packet

and is hereby incorporated by reference. Proposers are responsible for reviewing all

specifications, drawings, and related documents in the packet and for submitting proposals that

fully comply with those requirements. Failure to review or comply with the specifications shall

not relieve the proposer of the obligation to provide a complete, functional, and code-

compliant system.

Equipment proposed as an alternative to Lochinvar must be demonstrated to be equal or

superior in performance, efficiency, reliability, and warranty. The City reserves the sole right to

determine the acceptability of any proposed equipment.

Any work, materials, or services not specifically included in the proposal shall be clearly

identified as exclusions. Failure to identify exclusions shall not relieve the proposer from

providing a complete and fully operational system in accordance with the specifications.

All work shall be performed in compliance with applicable federal, state, and local laws,

regulations, and codes.

LICENSING & PERMITTING REQUIREMENTS

The Contractor is required to obtain all permits for the work. The City of Craig will issue permits

but will NOT require permit fees for this project. Contractors removing and/or installing any

mechanical equipment must have a city TX-TM Mechanical license. For additional information

concerning permits, licensing, and/or inspection scheduling, please contact the City of Craig

Building Department at 970-826-2024 or email sarellano@ci.craig.co.us.

PROPOSAL TIMELINE

RFP Distribution: April 1, 2026

Newspaper Advertisements: April 1, April 8, April 15, 2026

Mandatory on-site pre-bid meeting: April 20, 2026, at 2pm.

Deadline for Submission of Questions: April 24, 2026, by 5:30 PM

Addendum Issuance: May 4, 2026, by 5:30 PM

RFP Due Date: Thursday, May 14, 2026, by 3:00 PM MST

Award: May 26th, 2026

Construction: Monday through Friday 8am-6pm with completion by no later than

September 1st, 2026.

PROPOSAL FORMAT

To facilitate the review of qualifications, all proposals are required to adhere to the following

requirements. The City of Craig strongly encourages proposers to ensure that qualification

submissions are succinct and clearly organized. The response must be written and organized in

the order defined below. The submission should be complete so as not to be considered non-

responsive.

A. Cover Letter. Provide a letter of introduction or cover page from an authorized

representative.

B. Name, Title, and Contact Information. Include the name of the person or persons who will

be authorized to make representations on behalf of the Respondent, with all contact

information.

C. Company History. Provide business background and overview of products and services

offered by your company.

D. Qualifications and Experience. Provide the qualifications of the Respondent and its

specialized experience and technical competence that qualify it to provide the services

required. Provide the names and qualifications of outside Respondents and sub-

contractors that will be employed to assist on the work to be performed under your

proposal.

E. References. Provide a list of names, addresses and telephone numbers of at least three

clients (public sector preferred) for which the Respondent has successfully completed

similar projects to that required by this RFP within the past five years.

F. Schedule. The proposal shall include the Respondents proposed schedule to complete the

work described herein.

G. Cost Proposal. Provide a cost proposal detailing the proposed work tasks and proposed

costs for each work item. The cost proposal should reflect a clear understanding of the

required services and include labor hours, rates, exclusions, etc.

H. Selected respondent shall ensure that all proposed plans (If required) will meet the

highest industry standards for a project of this type.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date/Time	Closing Date/Time
Request For Proposals Boys & Girls Club Boiler Replacement	April 01, 2026 8:00 AM	May 14, 2026 3:00 PM

Request For Proposals Boys & Girls Club Boiler Replacement

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