RFP 26-053 Vinyl Signage and Installation

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
ARKANSAS TECH UNIVERSITY
PROCUREMENT SERVICES
REQUEST FOR PROPOSALS
VINYL SIGNAGE SUPPLIES, FABRICATION,
INSTALLATION, AND RELATED LABOR
RFP Number
RFP 26-053
Issue Date
October 1, 2026
Proposal Due October 30, 2026 2 p.m.
Procurement Contact
Jennifer Warren, Director of Procurement
Sealed submissions must be received by due date and
time at:
Submission Method
ATU Procurement
RFP 26-053
514 West M Street
Russellville, AR 72801
Contract Term
Four years with up to three one-year renewals
IMPORTANT
Complete all bracketed placeholders before release. Late proposals will not be considered. The proposal must be signed by a
person authorized to bind the respondent.
Russellville, Arkansas | www.atu.edu/purchasing
RFP 26-053 | Vinyl Signage Supplies and Labor | 1

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
1. Purpose
Arkansas Tech University is seeking qualified vendors to provide vinyl signage materials, fabrication, installation,
removal, and related services on an as-needed basis.
The University intends to establish a contract for routine campus signage projects, including interior and exterior
graphics, window film, floor graphics, banners, directional signage, vehicle graphics, and related installation services.
2Th.e S cconotpraect otefr mS ewrilvl bice efosu r (4) years with up to three (3) one-year renewal options.
The contractor shall furnish all labor, supervision, materials, equipment, transportation, tools, and incidentals
*
necessary to perform authorized signage work. Services may include:
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Interior and exterior vinyl graphics
*
Window graphics and window film
*
Floor graphics
*
Directional and promotional signage
*
Banners and rigid-substrate signs
*
Vehicle graphics
*
Design and proofing
Installation, removal, replacement, cleanup, and disposal
The contractor shall provide digital proofs when requested and perform all work in accordance with manufacturer
r3e.c oPmrmoepnodastaioln Rs. eMqatueriiraelsm muesnt btes c ommercial grade and suitable for the intended application.
3.1 Required Attachments
*
*
Attachment A, Cost Sheet
*
Attachment B, Vendor Submission Checklist
*
Attachment C, References Form
3.2 VAettnadchomr Iennfto Drm, Aadtdioitnio nal Terms and Conditions
*
*
Company profile and primary contact information
*
Description of relevant experience and capabilities
*
Three (3) references for similar work
*
Representative project samples
Warranty information for primary products and workmanship
The University may request insurance certificates, licenses, a W-9, disclosure forms, or other compliance documents
b4e.f oPrer iacwinargd.
*
*
Prices must be FOB destination and include freight and delivery.
*
Do not include Arkansas State Sales Tax.
*
Prices must remain firm for at least thirty (30) days after proposal opening.
*
Include all labor, equipment, materials, overhead, and profit unless separately identified.
5. EEvstaimluataedti qounan atitnieds aArew foar revda luation only and do not guarantee purchases.
The University will evaluate proposals based on pricing, experience and qualifications, product quality, references,
and ability to meet University requirements.
RFP 26-053 | Vinyl Signage Supplies and Labor | 2

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
The University reserves the right to reject any or all proposals, waive minor irregularities, request clarification, award
Evaluation Criteria
to one or more vendors, or cancel the solicitation.
Cost 30%
References 30%
Company profile and capabilities 30%
Warranty Information 10%
6. Contract Terms
The Arkansas Tech University Standard Terms & Conditions, Revised 2026, are incorporated by reference and will
become part of any resulting contract. Any special requirement in this RFP controls if it conflicts with the Standard
TAetrtmasc &h Cmonedintito nBs.. A Sttiamchpmleinfti e d Cost Sheet
RFP 26-053
Vendor Name: ____________________________________________________________________ RFP No.:
Item Category Unit Unit Price
1 Standard vinyl graphics Sq. Ft.
$
2 Premium or reflective vinyl Sq. Ft.
$
4 Wall and floor graphics Sq. Ft.
$
5 Banner material Sq. Ft.
$
6 Rigid sign substrates Sq. Ft.
$
7 Graphic design services Hour
$
8 Installation labor Hour
$
9 Removal labor Hour
$
10 After-hours or expedited labor Hour
$
11 Site survey or measurement Hour
$
12 Lift equipment Day
$
PRICING CERTIFICATION
Prices are FOB destination, freight prepaid; Arkansas State Sales Tax is excluded; and all ordinary costs are included unless
separately identified.
Authorized Signature: __________________________________________________________________ Date: ________________
RFP 26-053 | Vinyl Signage Supplies and Labor | 3

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
Attachment C. Vendor Submission Checklist
No. Submission Item Included

1 Signed proposal

2 Company profile and capabilities

3 Three references

4 Project samples

5 Warranty information

6 Completed Cost Sheet

7 Addenda acknowledged, if issued

8 Signed Attachment A
Attachment D. References Form
Reference 1
Organization
Contact Name / Title
Email / Phone
Description of Similar Work
Reference 2
Organization
Contact Name / Title
Email / Phone
Description of Similar Work
Reference 3
Organization
Contact Name / Title
RFP 26-053 | Vinyl Signage Supplies and Labor | 4

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
Email / Phone
Description of Similar Work
RFP 26-053 | Vinyl Signage Supplies and Labor | 5

Attachment A
Additionally, any resultant contract/agreement will include the following:
1. Nothing in this Agreement shall be deemed to waive the sovereign
immunity of the State of Arkansas, Arkansas Tech University, the
Arkansas Tech University Board of Trustees, or Arkansas Tech University
administrators, officers, faculty, staff, employees or agents.
2. This Agreement shall be governed by the laws of the State of Arkansas.
The exclusive jurisdiction for any dispute by Company regarding this
agreement shall, pursuant to A.C.A. 19-10-204, shall be the Arkansas
State Claims Commission.
3. Company agrees that it is solely responsible for complying with all laws
as well as obtaining all required permission, licenses, or other authority
for all items, services, goods, products, or activities that it performs or
provides. Violation by Company or its employees of local, state or
federal law during the performance of the contract shall permit the
University to cancel this contract immediately with no penalty. Further,
Company states that it is in compliance with all applicable laws and
further, that it has or will obtain all required and necessary rights,
licenses, titles, and permits necessary for all items, services, goods,
products, or activities to be performed or provided. Company further
agrees to fully indemnify and hold harmless Arkansas Tech University
from any and all copyright, copyright infringement, license, royalties,
title or other claims that arise or are made as a result of Company's
service, goods, product, or activity on the campus of, or provided to,
Arkansas Tech University.
4. Company agrees that it will be solely responsible for any harm,
damage or injury that it, its product, its equipment, its goods, its
service, or its employees, agents or guests cause or permit to occur to
any person or their real or personal property as the result of
Company's actions or failure to act. Company further agrees to fully
indemnify and hold harmless Arkansas Tech University from any and all
losses, damages, or expenses, including reasonable attorney's fees,
arising out of or resulting from claims or actions for bodily injury,
death, sickness, property damage, financial loss, or other injury or
damage caused by Company's product, goods, service or otherwise, as
well as all claims alleging any negligent act or omission of Company,
its employees, subcontractors, or agents.

5. The parties shall comply with all federal, state and local laws as
required in connection with the performance of their obligations under
this Agreement, including but not limited to, Executive Order 11246, as
amended, Section 503 of the Rehabilitation Act of 1973, as amended,
and the Vietnam Era Veteran's Readjustment Act of 1974, as amended.
The parties hereby incorporate the requirements of 41 C.F.R. 60-1.4(a)
(7), 60-250.5 and 60-741.5, if applicable.
6. Upon the signing of this Agreement by all parties, terms of the
Agreement shall become available to the public, pursuant to the
provisions of A.C.A. 25-18-501.
7. Licensor shall obtain and maintain in force and effect at all times
during the term of this contract, at its sole expense, a general
commercial liability insurance policy which policy shall have minimum
limits of one million dollars ($1,000,000.00) per occurrence and two
million dollars ($2,000,000.00) in the aggregate.
8. Company will not assign or otherwise transfer its duties under this
contract to another person or entity without Arkansas Tech University's
express written permission. Further, this agreement shall be binding
upon the Company's successors and assigns.
9. Company agrees that it will not allow any of its employees,
subcontractors or agents to engage in behavior that constitutes sexual
harassment.
10.The parties agree and understand that approval of this Agreement or
any amendments to this Agreement are subject to review and/or
approval by the Arkansas General Assembly and/or any committee or
sub-committee of the Arkansas General Assembly in its or their sole
discretion. The parties further agree that in the event such legislative
review or approval is not granted or is otherwise withheld, this
Agreement shall terminate automatically with no penalty to Arkansas
Tech University.
11.Any information of Arkansas Tech University or relating to Arkansas
Tech University's business, including student information, which
Company obtains as a result of the services contemplated by this
Agreement, which information is not generally available to the public
or subject to the Arkansas Freedom of Information Act, shall be
considered Confidential Information. All requests for Confidential
Information shall be directed to Arkansas Tech University's

representative, who will determine in his/her sole discretion whether
disclosure of the requested Confidential Information is necessary to
enable Company to perform the service under this Agreement.
Regardless of how it is obtained, Company shall not disclose to any
third party or parties, or use, except expressly for the sole purpose of
performing its obligations under this Agreement, any Confidential
Information given to Company by Arkansas Tech University or learned
or developed during the course of the services under this Agreement,
except that that Company may disclose such Confidential Information
in order for Company to perform its obligations under this Agreement.
Company shall cause all of its representatives to comply with the
provision of this paragraph and shall be responsible for any breach by
such representatives.
12.When Company handles or possesses personal and confidential
Arkansas Tech University student, employee, faculty, staff or other
individual's data such as, but not limited to, home addresses, banking
information, health information (including but not limited to medical
records), social security numbers, credit card numbers, birth dates, or
medical information, Company must have procedures in place to
ensure that the confidential information is protected against
unauthorized disclosure or theft. Company agrees to keep secure all
information or data that it receives under this Agreement. Company
further agrees that if it determines that the security of this information
or data has been breached, it will notify Arkansas Tech University
within 24 hours of when it had notice of the breach. In the event
Company fails in its responsibility to keep secure all information or
data that it receives under this agreement, Company agrees to be fully
responsible for all damages to any person or entity that result from the
breach in security.
13.Company agrees that any data provided to it by Arkansas Tech
University under or pursuant to this Agreement: (a) will be used by
Company only for the purpose of performing this contract; (b) will be
treated as confidential information; and (c) will not be used, sold or
shared with any third party inconsistent with this provision.
14.Upon termination of this Agreement Company shall, upon request, aid
and assist Arkansas Tech University in the retrieval or return of any or
all of the University's data or records that are in the possession of
Company.

15.During the performance of this Agreement, Company shall remain in
full compliance with the General Data Protection Regulation.
16.In the event the Arkansas General Assembly fails to appropriate
sufficient funds or make monies available for any fiscal year covered by
the term of the underlying agreement, the underlying agreement shall
be terminated on the last day of the last fiscal year for which sufficient
funds were appropriated or monies made available for such purposes.
This provision shall not be construed to abridge any other right of
termination the University may have.
17.The underlying agreement may be terminated at any time upon thirty
(30) days' written notice by either party. Any such termination of the
agreement is without prejudice to any obligations or liabilities of either
party already accrued prior to such termination.
18.If any local, state or federal government or government agency
changes or amends any laws, rules, or regulations affecting the rights,
requirements, or relationships contemplated herein, Arkansas Tech
University reserves the right to amend this Agreement in order to bring
it into compliance with such changes.
19.Pursuant to A.C.A. 21-1-503, Company certifies that it is not currently
engaged in, and further, hereby agrees that for the duration of the
contract, not to engage in, a boycott of Israel.
20.The parties agree that pursuant to A.C.A. 19-11-247, before a contract
is ratified and affirmed under subdivision (c)(1)(A) of A.C.A. 19-11-247,
it shall be presented to the Legislative Council or, if the General
Assembly is in session, to the Joint Budget Committee, for review if the
contact is required to be submitted for review under A.C.A. 19-11-
1006.
21.Pursuant to Act 557 of 2015, and A.C.A. 19-11-267, the service criteria
for this Agreement is as follows: to provide competent services in the
area of advertising as well performing all items set forth in paragraph
one ("The Services") of the Agreement.
Acceptable performance of this Agreement shall be measured as follows: The
Company shall perform its services consistent with the professional skill, quality,

timeliness and care of other entities that perform/provide the same or similar
advertising and public relations services.
Neither the University's review, approval, or acceptance of, nor payment for, the
services required under this contract shall be construed to operate as a waiver of
any rights under this contract or of any cause of action arising out of the
performance of this contract, and the Company shall be and remain liable to the
University in accordance with applicable laws for all damages to the University
caused by the Company's negligent performance of any of the services rendered
under this Agreement.
In the event that the Company shall fail to maintain or keep in force any of the
terms and conditions of this Agreement, the University may notify the Company
in writing of such failure and demand that the same be remedied within 10 days.
Should the Company fail to remedy the same within said period, the University
shall then, in its sole discretion, have the right to immediately terminated this
agreement without penalty.
22.Company hereby approves all strikethroughs and deletions made by
the University to the face of the Agreement, and further agrees that the
terms of this Addendum supersede and are controlling over any
conflicting terms set forth in the Agreement.
__________________________________________ _______________________________
Signature Date
Printed Name and Title