Development of Cricket Ground at Mills Park Request for Qualifications

Location:	North Carolina
Posted:	Mar 31, 2026
Due:	Jul 2, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction D - Automatic Data Processing and Telecommunication Services S - Utilities and Training Services
Solicitation No:	354-PR26-14
Publication URL:	To access bid details, please log in.

Solicitation Number:	354-PR26-14
Project Title:	Development of Cricket Ground at Mills Park Request for Qualifications
Description:	The Town of Cary is interested in exploring the possibility/potential of partnering with a local cricket organization to build a cricket ground at Mills Park.
Opening Date:	7/2/2026 1:00 PM
Posted Date:	4/1/2026
Status:	Open
Department:	TOWN OF CARY


Solicitation Number * 354-PR26-14	Department TOWN OF CARY	Status Reason Open
Opening Date 2026-07-02T13:00:00.0000000	Posted Date * 2026-03-31T19:24:09.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions Preproposal meeting/Site visit April 15. Questions due May 6.	Solicitation Type * Select RFP IFB RFI
Owner Teri Peralta
Description The Town of Cary is interested in exploring the possibility/potential of partnering with a local cricket organization to build a cricket ground at Mills Park.

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REQUEST FOR QUALIFICATIONS

RFQ #354-PR26-14

Project Title: Development of Cricket Ground at Mills Park

Issue Date: March 25, 2026

Due Date: July 2, 2026 at 1:00 pm ET

Issuing Department: PRCR

Direct all inquiries concerning this RFQ to:

William Davis

PRCR Division Manager

Email: CricketGround@carync.gov

v.04.15.24

1 REQUEST FOR QUALIFICATIONS

1.1 Introduction

The Town of Cary is interested in exploring the possibility/potential of partnering with a local

cricket organization (Respondents) to build a cricket ground at Mills Park (425 Mills Park Drive)

in order to provide residents an opportunity to learn and play the sport of cricket. Cricket is a

growing sport in the Triangle area and there has been expressed some interest in developing

cricket grounds/fields to assist in expanding the sport.

Cary has a history of partnering with sports organizations in order to provide recreational

benefits to the community. This RFQ provides another potential opportunity to work with a viable

organization for a sport that is requesting more presence in Cary. This response should include

background on the organization, concept design ideas, funding sources, and operations

programming priorities. Cary is expecting a substantial monetary commitment from the

Respondents. More details are in Section 2.

1.2 Purpose and Background

Mills Park is adjacent to Mills Park Middle and Elementary schools in western Cary. This land

was purchased in 2001 with the purpose of future parks, recreation and cultural arts facilities.

Since the park’s opening in 2010, Mills Park represents a collaborative effort between the Wake

County School System and the Town of Cary. The park features two multi-purpose athletic

fields (one is lighted), a lighted softball field, lighted football and track stadium field, a lighted

basketball slab. The area close to the site of the possible Cricket Ground currently consists of

limited asphalt parking (40 spaces), a food waste drop off site, playground equipment, restroom

facilities, greenway trail connection and a rough graded open space field area. The available

space is approximately 6.4 Acres (289,000 square feet) as shown in image below:

1.3 Notice to Respondents Regarding RFQ Terms and Conditions

It shall be the Respondents’ responsibility to read the Instructions, all relevant exhibits and

attachments, and any other components made a part of this RFQ and comply with all requirements

and specifications herein. Respondents also are responsible for obtaining and complying with all

Addenda and other changes that may be issued in connection with this RFQ.

If Respondents have questions, issues, or exceptions regarding any term, condition, or other

component within this RFQ, those must be submitted as questions in accordance with the

instructions in Section 1.6 Proposal Questions. If the Town determines that any changes will be

made as a result of the questions asked, then such decisions will be communicated in the form

of an RFQ addendum. The Town may also elect to leave open the possibility for later negotiation

and amendment of specific provisions of the contract that have been addressed during the

question submission period. Other than through this process, the Town rejects and will not be

required to evaluate or consider any additional or modified terms and conditions submitted with

Respondents’ proposal. This applies to any language appearing in or attached to the document

as part of the Respondents’ proposal that purports to vary any terms and conditions or

Respondents’ instructions herein or to render the proposal non-binding or subject to further

negotiation. Respondents’ proposal shall constitute a firm offer. By execution and delivery of

this RFQ Response, the Respondents agree that Respondents are prepared to enter into a

contract should Town select Respondents’ proposal and that any additional or modified

terms and conditions, whether submitted purposely or inadvertently, shall have no force

or effect, and will be disregarded. Noncompliance with, or any attempt to alter or delete,

this paragraph shall constitute sufficient grounds to reject Respondents’ proposal as

nonresponsive.

1.4 RFQ Response Timeline

The RFQ process shall adhere to the following schedule:

RFQ Process

RFQ posted/issued

Pre-Proposal Meeting/ Site Visit

Respondents Written Questions Due

Town Responses to Respondents questions

Proposal Submission Deadline

Proposals reviewed/Reference Checks

Interviews if needed

Town Manager/Town Council Approval

Date and time

3/25/2026

4/15/2026

1:00 PM

5/6/2026

1:00 PM

5/13/2026

7/2/2026

1:00 PM

7/29/2026

Late Summer 2026

Fall 2026

Note: All times shown as Eastern Time (ET).

1.5 Pre-Proposal Meeting/Site Visit

All Respondents are encouraged to attend a PREPROPOSAL MEETING/SITE VISIT

on 4/15/2026 at 1:00 PM at Mills Park near the restroom building by the playground noted

above. This meeting will help Respondents understand the project in order to submit a thorough

proposal. A summary of all questions and answers will be provided as an addendum to RFQ

#354-PR26-14.

1.6 You may have Questions…

Upon review of the RFQ documents, Respondents may have questions to clarify or interpret the

RFQ in order to submit the best proposal possible. To accommodate the Questions process,

Respondents shall submit any such questions by the above due date. The Town will not entertain

any further questions after the due date. Written questions shall be emailed to

CricketGround@carync.gov by the date and time specified above. Respondents should enter

“RFQ #354-PR26-14: Questions” as the subject for the email.

Questions received prior to the submission deadline date, the Town’s response, and any

additional terms deemed necessary by the Town will be posted in the form of an addendum., and

shall become an Addendum to this RFQ. No information, instruction or advice provided orally or

informally by any Town personnel, whether made in response to a question or otherwise in

connection with this RFQ, shall be considered authoritative or binding. Respondents shall rely

only on written material contained in an Addendum to this RFQ.

1.7 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 FORMAT / SCOPE OF SERVICES.

Electronic responses ONLY will be accepted by sending via EMAIL to contact on the Cover Sheet

of this document with a subject line of RFQ# and Organization Name. Attempts to submit a

proposal via another method (by mail, hand delivery, fax, etc.), in response to this RFQ

shall NOT be accepted. Respondents must respond to the entire Request for Proposals (RFQ).

The Town reserves the right to reject any or all proposals for any reason and to waive any

informality it deems in its best interest. Any requirements in the RFQ that cannot be met must be

indicated in the proposal. Proposals received after the “RFQ Due” deadline above will not be

considered.

Respondents are cautioned not to make changes to any of the terms and conditions in this

solicitation. Doing so may render a Respondent’s proposal unacceptable and unresponsive for

award. Question and inquiries must be made in writing as outlined in Section 1.

1.8 Rights to Submitted Material

All proposals, responses, inquiries, or correspondence relating to or in reference to this RFQ, and

all reports, charts, and other documentation submitted by Respondents (other than materials

submitted as and qualifying as trade secrets under North Carolina law) shall become the property

of the Town when received and the entire proposal shall be subject to the public records laws of

the State of North Carolina except where a proper trade secrets exception has been made by the

Respondent in accordance with the procedures allowed by North Carolina law.

The Town reserves the right to retain all proposals submitted and to use any ideas in a proposal

regardless of whether that proposal is selected. Submission of a proposal indicates acceptance

by the Respondent of the conditions contained in this Request for Proposal.

2 FORMAT / SCOPE OF SERVICES

Responses must follow the format outlined herein. The Town may reject as non-responsive at its

sole discretion any proposal or any part thereof that is incomplete, inadequate in its response, or

departs in any substantive way from the required format. Proposal responses shall be organized

in the following manner and more details are included in Section 3 of what to include:

1. Cover Letter/Letter of Intent

a. Introduction letter with intent as it may pertain to the Request for Proposal.

b. Point of contact with email and phone number

c. Provide a three (3) bullet summary of why Cary should select your proposal

2. Organization Background and Experience

This section shall include background information on the organization and should give details

of experience with similar projects. The evaluators may check all public sources to determine

whether Respondent has listed accurate information.

a. Name of organization, tax ID number, filing status

b. Mission of the organization

c. Date established

d. Affiliation/past collaborations with Cary

e. Current service details (like the current number of children and adults currently serviced

by your cricket offerings, which facilities you currently use, and how long you have used

those facilities. The more details you can provide in response to this section, the better)

f. Track record on providing cricket services (provide history of your provision of cricket

offerings and the challenges you have had providing these services)

g. List at least two references (form in Section 3) that can speak on your organization’s

reputation and business operations. Respondents should have two (2) different types of

references (for example, municipality/organization you rent fields from, a parent in your

organization, a sponsor, a league staff member for your affiliated league). The

evaluators reserve the right to request additional references, if information from the

references contacted warrant further inquiry.

3. Financial Statement

The Respondent shall provide the following financial information:

a. Recently (within the past 12 months) compiled financial statements (prepared by an

independent CPA) that shall include, at a minimum, a balance sheet, income statement

(i.e., profit/loss statement) and cash flow statement.

b. Provide any details on investors and your approach to funding this project. Specifically

identify the funding you have in place for this project or note how you are specifically

looking to fund this project and the improvements needed to build and operate the

Cricket Grounds at Mills Park.

The Respondent’s failure to provide any of the above-referenced financial statements or

failure to submit all the requested financial statements may result in the rejection of the

Respondent’s proposal and rejection is more likely to occur if other Respondents provide

financial documentation in compliance with the foregoing provisions. Respondents are also

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Development of Cricket Ground at Mills Park Request for Qualifications

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