Podiatry Contract Services - Warm Spring Service Unit

Active

Contract Opportunity

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

SOLICITATION INFORMATION

Solicitation Number: 75H71326Q00050

Solicitation Type: Request for Quotation (RFQ)

Contract Type: Firm-Fixed-Price, Commercial Items (Services/Supplies)

This requirement is for one (1) Firm-Fixed-Price (FFP) purchase order for contracted podiatric services to support the Podiatry Program at the Warm Springs Service Unit (WSSU), Warm Springs, Oregon. This requirement is needed to provide supplemental professional podiatry coverage, ensuring access to podiatric services and continuity of patient care. The contracted podiatrist will assist in delivering safe and effective clinical services and support ongoing podiatric operations.

Attachment No. 1 – Pricing Schedule, (Supplies or Services and Prices/Costs)

Attachment No. 2 – Wage Determination

Attachment No. 3 – Business Associate Agreement

Attachment No. 4 – IEE Form

Performance Work Statement

Introduction: The Warm Springs Service Unit (WSSU) requires the procurement of contracted podiatrist services to support its Podiatry program, as current staffing levels are insufficient and have impacted the continuity of patient care. These services are essential for routine podiatrist operations, including interviewing and examining patients, reviewing medical histories, performing and /or ordering diagnostic tests, and assessing, diagnosing, treating, and evaluating foot conditions- particularly in patients with diabetes – to identify that high risk for lower extremity amputations. This action is necessary to establish podiatric services, support patient care needs, protect patient safety, and ensure efficient and compliant clinical operations, as the Service unit currently does not have any podiatry services available.

Background: The Warm Springs Service Unit (WSSU) requires the procurement of contracted podiatry services to support its Podiatry Department due to current staffing shortages caused by vacancies and the limited availability of qualified personnel. These shortages have resulted in the absence of podiatric services, creating challenges in meeting patient care needs and maintaining timely access to care.

Contracted podiatry services are essential to support patient evaluation, diagnosis, and treatment of foot conditions, as well as the prevention and management of complications to ensure safe and effective patient care. The current lack of podiatry staffing presents a risk to service delivery, which may result in delays in patient care and reduced access to essential podiatric services. The absence of dedicated podiatry staffing is not sustainable and increases the likelihood of gaps in podiatric services and patient care.

This acquisition is necessary to ensure the provision of qualified, licensed podiatry personnel, protect patient safety, and prevent further disruption to podiatric services.

Contractor are advised that housing availability near the Warm Springs Service Unit may be limited.

Scope:

The Contractor shall provide podiatry services to ensure safe and effective patient evaluation, diagnosis, and treatment in support of patient care at the Warm Springs Service Unit (WSSU). Performance shall be measured by the Contractor’s ability to maintain compliant, support clinical patient care, and meet established quality, safety, and timeliness standards. The Contractor shall provide all personnel, supervision, and professional expertise necessary to meet these performance objectives.

The Contractor shall also provide foot and offer lower extremity and perform related clinical screening in accordance with applicable clinical guidelines and facility policies.

Performance Objectives and Standards

The Contractor shall provide licensed podiatry services to support patient evaluation, diagnosis, and treatment of foot and lower extremity conditions due to lack of available staffing. Clinical services shall be performed in accordance with established standards of care to ensure safe, accurate, and appropriate treatment.

The contractor shall document all patient encounters in Government system (such as RPMS, EHR, or equivalent) in complete, accurate, and timely manner consistent with Indian Health Services (IHS) and facility requirements.

The contractor shall coordinate effectively with medical providers and other clinical staff to ensure appropriate patient care and workflow integration during scheduled services hours.

All services shall comply with applicable federal, state, local, and IHS regulations, clinical standards, and facility policies, including proper documentation and adherence to patient safety requirements.

Key Personnel Qualifications

The Contractor shall ensure all podiatry personnel possess and maintain a current, active, and unrestricted license to practice podiatry in any State, Territory, or the District of Columbia, and meet all credentialing and privileging requirements prior to providing services.

A. Minimum Qualifications

The Podiatrist shall, at a minimum:

• Be a graduate of an accredited school or college of podiatric medicine.


• Hold a current, active, and unrestricted license to practice podiatric medicine within the United States.

B. Required Documentation

The Podiatrist shall complete, sign, and submit the following required forms, including but not limited to the following. All forms must be completed accurately on the first submission, with 100% compliance required.:

• Certification of Immunization


• Declaration of Employment


• Certification of Education and Insurance


• Addendum to Declaration for Federal Employment (OF-306), as applicable to Indian Health Service Child Care and Indian Child Care Worker Positions

C. Additional Requirements

Additional information or documentation may be required by the Warm Springs Indian Health Service (IHS) to support credentialing and privileging. All required forms must be completed thoroughly, accurately, and without errors upon initial submission.

Service Environment and Output Requirements

Services shall be delivered as outpatient clinical podiatry care and shall include patient evaluation, diagnosis, and treatment of foot and lower extremity condition is support of patient care needs. All services shall be performed in accordance with accepted clinical and professional standards to ensure patient safety, accuracy, and timely delivery of care.

Service Coordination and Delivery

Services shall be performed at the Warm Springs Service Unit, Warm Springs, Oregon. The Contractor shall coordinate service delivery with the Government Point of Contact at least 72 hours in advance and shall ensure full coverage of required services without gaps attributable to Contractor performance while minimizing disruption to patient care and clinical operations.

Infection Control and Safety (Performance Standards)

The Contractor shall comply fully with all infection control and safety protocols, including proper hygiene and handwashing practices, prevention of contamination in clinical care and pharmacy areas, use of required personal protective equipment, and maintenance of clean, organized, and sanitary workspaces at all times.

Security and Access Requirements (Performance-Based)

The Contractor shall comply with all facility access, identification, and security procedures. All systems and data shall be accessed only by authorized personnel, and the Contractor shall maintain full compliance with Government information technology and security policies, ensuring no unauthorized access incidents occur.

Service Coordination and delivery

The contractor shall provide podiatry services during clinic operating hours, as scheduled, not to exceed 40 hours per week. Regular clinic hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, Pacific Time. The clinic is closed on federally recognized holidays and on any day(s) of closure pursuant to an Executive Order by the President of the United States. Inclement weather conditions or facility issues (e.g., electrical, water) may also impact normal operating hours; notice of such closures will be provided as soon as practicable by the Warm Springs Service Unit (WSSU) administrative staff. The Contractor must be available to correspond with the Government during regular clinic hours.

Coordinate services with Government POC at least 72 hours in advance

Ensure proper coverage and completion of all required services

Healthcare Facility Installation Coordination & Infection Control: All services shall be coordinated to minimize disruption to patient care and clinical operations. The contractor shall comply with all infection control and safety procedures established by the facility, including:

Use proper hygiene and handwashing practices during patient interactions.

Prevention of contamination in patient care areas.

Use of personal protective equipment (PPE) as required by facility protocols.

Maintenance of clean, organized, and sanitary treatment areas.

Compliance with facility infection control and safety protocols.

Maintenance of safe and professional work areas always during service delivery.

Security Requirements.

Facility Access:

Contractor personnel shall comply with all facility access, identification, and security protocols.

Information Security:

Any digital or electronic components associated with the systems shall be accessed only by authorized personnel. Contractor personnel shall comply with all facility IT and security policies. Use of identification credentials may be required.

Other Pertinent Information or Special Considerations.

1. Identification of Possible Follow-on Work.

Continuation or extension of podiatry services based on ongoing staffing needs, including additional coverage during periods of increased patient demand or staffing shortages, and potential expansion to include specialized podiatric services.

Inspection and Acceptance Criteria.

The Contracting Officer’s Representative (COR) will monitor and evaluate the contractor’s performance to ensure services are performed in accordance with the requirements of this contract. Inspection shall consist of ongoing review of the quality, timeliness, and appropriateness of podiatry services, including patient evaluation, diagnosis, treatment, and documentation. Acceptance of services will be based on satisfactory performance as determined by the COR. The contractor shall verify hours worked and services performed through submission of accurate timekeeping records and invoices. The Government reserves the right to reject services that do not meet contract requirements.

1. Credentialing / Clinical Privileges / Termination

The Contractor shall meet and maintain all required qualifications, licensure, credentialing, and clinical privileges in accordance with Indian Health Service (IHS) and facility-specific requirements. Performance will be evaluated based on the Contractor’s ability to maintain active and compliant credentials and privileges necessary to perform under this contract. Failure to obtain or maintain the required qualifications, licensure, credentialing, or clinical privileges may result in removal from the contract. If these requirements are not met, the contract may be terminated at no cost to the Government, and the Contractor may be deemed ineligible for continued performance. The Contractor shall be responsible for coordinating and scheduling meetings with the provider’s references as required during the credentialing and privileging process. All required forms and supporting documentation shall be completed accurately and submitted on the first submission, with 100% compliance required.

Government Furnished Property/ Government Furnished Equipment:

The Government will provide:

Access to the facility, and designated work areas necessary to perform pharmacy services

Necessary workspace and resources required to perform duties

Place of Performance / Delivery Address.

Warm Springs Health & Wellness Center

Pharmacy Apartment ATTN: TBD

1270 Kot-Num Road

Warm Springs, OR 97761

Period of Performance:

The period of performance will begin on the date of award and continue for one (1) year from the date of award, excluding federal holidays and weekends. Services shall be performed on an as-needed, on-call, or scheduled basis as determined by the Government. The contractor shall provide podiatry services only when requested or scheduled by the facility to support patient care needs. This period of performance is intended to ensure access to podiatric services, maintain adequate clinical coverage during staffing shortages, and support safe and effective patient care throughout the duration of the contract.

Performance Requirements: All services shall comply with applicable federal, state, and Indian Health Service regulations, professional podiatric practice standard, and facility policies, including HIPAA privacy and security requirements. The contractor shall ensure all pharmacy services are performed in accordance with accepted standards of pharmaceutical care and clinical practice guidelines.

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 dated March 13, 2026.

52.212-1 Instructions to Offerors—Commercial applies to this acquisition.

52.212-2 Evaluation—Commercial Items applies to this acquisition.

52.212-4 Contract Terms and Conditions—Commercial Items applies.

CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2

Full text available at http://www.acquisition.gov

52.202-1 Definitions (Jun 2020)

52.204-7 System for Award Management (Oct 2018)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.212-4 Contract Terms and Conditions – Commercial Items (Mar 2026)

52.222-3 Convict Labor (Jun 2003)

52.222-26 Equal Opportunity (Sep 2016)

52.222-35 Equal Opportunity for Veterans (Jun 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.223-6 Drug-Free Workplace (May 2001)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.229-3 Federal, State, and Local Taxes (Feb 2013)

52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013)

52.232-1 Payments (Apr 1984)

52.232-8 Discounts for Prompt Payment (Feb 2002)

52.232-17 Interest (May 2014)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-1 Disputes (May 2014)

52.233-3 Protest After Award (Aug 1996)

52.237-3 Continuity of Services (Jan 1991)

52.237-7 Indemnification and Medical Liability Insurance. $1,000,000.00 per occurrence.

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATIONS

(HHASR) CLAUSES

352.203-70 Anti-Lobbying Dec 2015

352.222-70 Contract Cooperation In Equal Opportunity Investigations Dec 2015

352.223-70 Safety And Health Dec 2015

352.224-70 Privacy Act Dec 2015

352.224-71 Confidential Information Dec 2015

352.226-1 Indian Preference Dec 2015

352.232-71 Electronic submission of payment request

352-237-70 Pro-Children Act Dec 2015

352.237-71 Crime Contract Act – Reporting Of Child Abuse Dec 2015

352.237-72 Crime Control Act – Requirement For Background Checks Dec 2015

352-237-73 Indian Child Protection And Family Violence Act Dec 2015

352-237-74 Non-Discrimination In Service Delivery Dec 2015

352.237-75 Key Personnel Dec 2015

352.239-74 Electronic And Information Technology Accessibility Dec 2015

SET-ASIDE AND NAICS INFORMATION

Set-Aside: Indian Small Business Economic Enterprise

NAICS Code: 621391 – Office of Podiatrists

Size Standard: $9.0 million

INSTRUCTIONS TO RESPONDENTS AND EVALUATION CRITERIA

Submission of Quotes

Quotes shall be submitted electronically via email to PORAOAcquisition@ihs.gov. The subject line shall include the solicitation number 75H71326Q00050 and the Offeror’s entity name.

Quotes shall include:

• Completed price quote (CLIN Schedule)


• Technical submission addressing demonstrated prior experience


• Past Performance


• Completed IEE Form

Questions

Questions regarding this solicitation shall be submitted in writing via email to PORAOAcquisition@ihs.gov no later than four (3) business days prior to the closing date. The subject line shall include the solicitation number 75H71326Q00050.

BASIS FOR AWARD: The Government intends to award a contract to the Offeror whose quote represents the best value to the Government, considering price and non-price factors. The Government may award other than the lowest-priced Offeror. The Government will consider the Offeror’s ability to provide reliable and compliant podiatry services to support patient care needs and ensure access to essential podiatric services.

The Government reserves the right to:

• Make no award


• Evaluate quotes without discussions


• Communicate with Respondents for clarification purposes only


• Exclude quotes that fail to follow solicitation instructions

EVALUATION FACTORS

Factor 1 – Demonstrated Prior Experience

The Government will evaluate the Offeror’s experience in providing comparable services. The respondent shall submit a written narrative (maximum 5 pages) demonstrating:

• Experience providing podiatry services, including evaluation, diagnosis, treatment of foot and lower extremity condition, and management of diabetic foot care


• Experience providing podiatry services in remote or rural healthcare environments. Particularly where resources and access to specialty care may be limited.


• Experience performing work in remote or rural locations

Respondents may submit up to three (3) recent Past Performance projects. Each example shall include:

• Customer name, phone number, and email


• Contract number and dollar value


• Description of work performed


• Period of performance

Factor 2 – Price

The Government will evaluate the total evaluated price based on the CLIN structure provided (Attachment No. 1). The price quote shall include all costs necessary to fulfil the requirement, including labor, professional podiatry services, supervision, travel (if applicable), and all incidental costs required to successfully perform podiatry services under the contract.

EVALUATION PROCESS

The Government may use a comparative evaluation in accordance with FAR 12.203(c)(2), Evaluation.

(End of Instructions and Evaluation Criteria)

Tricia Charley

Email: PORAOAcquisition@ihs.gov

Attachments/Links