2026 Sewer & Drain Improvement Project

2026 Sewer & Drain Improvement Project
Construction Specifications
and
Contract Documents
Prepared By:
IMEG
3 Congress Street
Nashua, NH 03062
Tel: (603) 883-2057
Prepared For:
City of Nashua, New Hampshire
Division of Public Works
Engineering Department
May 2026

2026 Sewer & Drain Improvement Program
Nashua, NH
Table of Contents
DIVISIONS
1. INVITATION FOR BIDS
2. BID FORM, NON-COLLUSION AFFIDAVIT, BID SCHEDULE, BID BOND,
CONTRACTOR'S QUALIFICATIONS
3. PAYMENT AND PERFORMANCE BONDS, CERTIFICATE OF LIABILITY INSURANCE
4. CONTRACT AGREEMENT AND GENERAL CONDITIONS
5. EXHIBITS & PROJECT CLOSE-OUT FORMS
A. NOTICE OF AWARD
B. NOTICE TO PROCEED
C. CHANGE ORDER
D. CERTIFICATE OF SUBSTANTIAL COMPLETION
E. CONSENT OF SURETY CO. TO FINAL PAYMENT
F. CONTRACTOR'S FINAL LIEN WAIVER
G. CERTIFICATE OF FINAL COMPLETION
6. SUPPLEMENTARY CONDITIONS
7. TECHNICAL SPECIFICATIONS
TC - 1 of 1

DIVISION 1
INVITATION FOR BIDS

Administrative Services
Purchasing Department
May 14, 2026
INVITATION FOR BIDS
IFB0779-060926
2026 Sewer & Drain Improvement Project
The City of Nashua is seeking bids for the 2026 Sewer & Drain Improvement Project, which consists of sewer
and drain system improvements on Middle Dunstable Road, Hills Ferry Road, Dunloggin Road, and 167
Cypress Lane includes pipeline and structure replacement, and miscellaneous other sewer, drain and
roadway trench patching items.
Project will begin once a written "Notice to Proceed" is issued.
Completion times for the project will be as follows:
Substantial completion is defined in Section 1.01, Item 43 of the General Conditions November 1, 2026. Final
completion of finish course of pavement shall be May 30, 2027.
Schedule Limitation and Interim Milestones - 167 Cypress Lane and 3 Chinook Road:
The work at 167 Cypress lane and 3 Chinook Road shall not be started until a Right of Entry Agreement has been obtained from
the homeowner. It is expected that the Agreements will be obtained by July 15, 2026.
In addition, the work in or adjacent to Salmon Brook must be performed in the summer months during "low
flow" conditions (i.e. Salmon Brook water surface must be at or below the invert of the outlet pipe at the
headwall).
Liquidated damages of $1,280 for each working day will be assessed for delays beyond the established dates
for substantial completion and final completion.
The City of Nashua, through the Mayor, who is awarding authority, reserves the right to reject any and all
bids or parts of bids; to waive any defects, information, and minor irregularities; to accept exceptions to
these specifications; to award contracts or to cancel this request if in the City's best interest.
INFORMATION FOR BIDDERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents
linked here, Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly
recommend that you give yourself sufficient time and at least one (1) business day before due date to begin
the uploading process and finalize your submission. Copies are also available on the City's website in the
Purchasing section within the Bids section.
IFB0779-060926 - 2026 Sewer & Drain Improvement Project

If a Bidder chooses to submit their bid outside of Bonfire, Bidder must submit one (1) paper copy and one
digital copy on a USB drive sealed in envelope(s) and packages(s) clearly marked "IFB0779-060926". Bids
must be submitted in the format provided and addresses the item(s) specified in the IFB package.
Regardless of the method submission, bids must be received no later than Tuesday, June 9, 2026 at 2:00
PM, in the Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH 03061.
Postmarks or other timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever
delivery mechanism it chooses as long as it remains clear that the Bidder is responsible for submissions prior
to the date and time.
The time of receipt shall be considered when a bid has been officially documented by the Purchasing
Department, in accordance with its established policies, as having been received at the location designated
above. The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to
shipping shall be the Bidders responsibility.
Complete specifications and related documentation are available on our website, www.nashuanh.gov,
under Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to document IFB0779-
060926 and related documents. Please note paper copies of bid documents are not available in the City's
Purchasing Office.
Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on the
City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Documents
IFB0779-060926) within twenty-four (24) hours of opening.
The timeline for this project is as follows:
Item Date
Optional Pre-Bid Meeting Thursday, May 21, 2026 at 10:00 AM
Deadline for Bidder Questions Wednesday, May 27, 2026 at Noon
Answers/clarifications posted Friday, May 29, 2026 at 2:00 PM
Bids Due Tuesday, June 9, 2026 at 2:00 PM
An optional Pre-Bid Meeting to discuss the project is scheduled to begin promptly at the Division of Public
Works, 848 West Hollis Street, Nashua, NH 03062, Veteran's Conference Room, on Thursday, May 21,
2026 at 10:00 AM. The conference can also be attended by Zoom if preferred:
Join Zoom Meeting
https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=87912244286
Meeting chat link
https://us02web.zoom.us/launch/jc/87912244286
Meeting ID: 603 589 3330
Passcode: 5893333
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One tap mobile
+13092053325,,6035893330#,,,,*5893333# US
The meeting is an opportunity for the City of Nashua to overview the project and objectives, and
participants to request additional information directly from City of Nashua staff managing or participating
in the project.
Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring
accurate and complete email transmission/receipt and is no responsible to acknowledge receipt. Inquires
must be submitted in writing, citing the IFB title/number, Page Section, and must be received no later than
Wednesday, May 27, 2026 at Noon to:
City of Nashua
229 Main Street, Room 11
Nashua, NH 03060
purchasing@nashuanh.gov
The City of Nashua will consider all timely-received inquiries and, if reasonable and appropriate, will issue
an addendum to clarify or modify this IFB on the City's website www.nashuanh.gov, under Services, Bid
Opportunities; Current Bids; (Refer to Document IFB0779-060926) and on Bonfire no later than Friday, May
29, 2026 at Noon.
The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant
to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the ground of race, color, national origin,
sex, age, or disability in consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are
biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be given
to the purchase of such products. If you are proposing any such products which qualify, please so indicate
in a cover sheet by item number and description. We are also conscious of energy use and encourage Bidders
to propose products that are energy efficient.
All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any
resulting contract, whichever is later.
Bids must be submitted in the format provided and address the items specified in this request. The City may
reject any or all of the bids on any basis without disclosure of a reason. The failure to make such a disclosure
shall not results in accrual of any right, claim or causes of action by any unsuccessful bidder against the City.
The City reserves the right to waive any irregularities when the public interest will be served thereby. The
City also reserves the right to negotiate any change or amendment in any bid without soliciting further
requests for bids if the action is necessary for the best interest of the City.
The City of Nashua will reject the bid of any proposed who is presently debarred, declared ineligible or
excluded by any Federal department or agency, and reserves the right to reject the bid of any proposer who
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has previously failed to perform any contract properly for any purchaser, or to complete on time, contracts
or a similar nature, who is not in the position to perform the contract, or who has neglected the payment of
bills or otherwise disregarded its obligations to clients, purchases, subcontractors, material men, or
employees.
The City is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all applicable
Equal Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a Contractor who is in default
on the payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to
anyone who is in default on said payments.
Contract will be awarded to the Bidder that is designated by the City of Nashua as the lowest responsive and
responsible Bidder.
GENERAL REQUIREMENTS:
A. To be eligible for an award, a Bidder must be deemed "responsible" by demonstrating the following:
has the ability, capacity and skill to provide the goods or services required;
can provide the goods or services within the time frame specified;
has a satisfactory record of integrity, reputation, judgment and experience;
has sufficient financial resources to provide the goods or services;
is on the NHDOT's pre-qualified Contractor's list with Road and/or Site Classifications; and
has developed a positive track record with the City of Nashua to the extent the Bidder has
previously provided goods or services.
B. Some common reasons why a bid might be found "nonresponsive" are:
failure to sign the bid and/or signature by the appropriate person;
failure to furnish any required bid bonds;
failure to include a unit bid price for each item;
failure to include a total amount for the bid;
failure to prepare the bid in ink;
failure to submit a noncollusion affidavit; and
inclusion of any unauthorized additions, conditional or alternative bids that make the bid package
incomplete, indefinite, or ambiguous.
bid considered to be unbalanced
C. The Successful Bidder will be required to provide the City with certificates of insurance for coverage
as listed below and endorsements affecting coverage required by the contract within ten (10)
calendar days after the City issues the Notice of Award. The City requires thirty (30) calendar day's
written notice of cancellation or material change in coverage. The certificate and endorsements for
each insurance policy must be signed by a person authorized by the insurer and who is licensed by
the State of New Hampshire. General Liability, Employers Liability and Auto Liability policies must
name the City of Nashua as an additional insured and be reflected on the certificate of insurance.
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* General Liability: $1,000,000 per Occurrence
$2,000,000 Aggregate
* Motor Vehicle Liability: $1,000,000 Combined Single Limit
*Coverage must include all owned, non-owned and hired vehicles.
* Workers' Compensation Coverage according to Statute of the State of New Hampshire:
$100,000 / $500,000 / $100,000
All Bidders and subcontractors at every tier under the Bidder will fully comply with NH RSA Chapter
281-A, "Workers' Compensation".
It is the responsibility of the Contractor to submit to the City of Nashua certificates of insurance for
the Contractor and all other subcontractors prior to the start of the project. It is the responsibility of
the Contractor to provide the City of Nashua with updated certificates of insurance for the Contractor
and all subcontractors 10 days prior to the expiration of coverage. The City of Nashua may, at any
time, order the Contractor to stop work, suspend the contract or terminate the contract for non-
compliance. All subcontractors are subject to the same insurance requirements as the Contractor.
D. The Successful Bidder will be required to post the following bonds. Cost of bond premiums to be
incorporated into the bid item costs.
* Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid prices. The "bid
guarantee" must consist of a firm commitment such as a bid bond, certified check, or other
negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of
the bid, execute such contractual documents as may be required within the time specified.
* Payment & Performance Bond: Successful Bidder shall furnish Performance and Payment Bonds,
each in an amount at least equal to the Contract Price, as security for the faithful performance
and payment of all obligations under the Contract Documents. These Bonds shall remain in effect
at least until one year after the date when final payment becomes due, except as provided
otherwise by Laws and Regulations or by the Contract Documents. Successful Bidder shall also
furnish such other Bonds as are required by the Contract Documents. When Successful Bidder
delivers the executed agreements to the City, Successful Bidder shall also deliver to the City such
Bonds as may be required to furnish.
E. The City also reserves the right to negotiate any change or amendment in any bid without soliciting
further bids if the action is necessary for the best interest of the City.
F. The City may conduct discussion with responsible Bidders prior to selection. Successful Bidders shall
begin performance upon receipt of an executed contract and a valid purchase order issued from the
City.
G. The City may reject any and all responses on any basis without disclosure of a reason. The failure to
make such a disclosure shall not result in accrual of any right, claim, or cause of action by any
unsuccessful bidder against the City.
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H. After the initial designation of a Bidder, City Staff will work with the selected Bidder to negotiate final
terms and conditions between the City and the successful Bidders prior to the Contract Award. A
draft contract is attached.
I. The Bidder shall meet all requirements of the Americans with Disabilities Act.
J. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or
subcontractors.
K. The Bidder should understand that under the New Hampshire Right-to-Know Law, all documents
submitted in response to this request, including financial information, are considered public
information and will be made available to the public upon request, unless specifically exempted
under the law.
L. Any Bidder submitting a bid may appeal a pending award prior to award by the City. The appellant
must:
a) Submit a written protest to the City's Purchasing Manager within five (5) business days after
the bid opening;
b) Describe, in the written protest, the issues to be addressed on appeal;
c) Post, with the written protest, a bond with a surety meeting the requirements of General
Condition 5.02 authorized to do business in this state or submit other security in a form
approved by the City who will hold the bond or security until a determination is made on the
appeal;
d) Post the bond or other security in the amount of 25% of the total dollar value of the
appellant's bid, up to a maximum bond or other security amount of $250,000.00;
e) Not seek any type of judicial intervention until the City has rendered its final decision on the
protest.
If an appeal is granted, the full amount of the posted bond or security will be returned to the
appellant. If the appeal is denied or not upheld, a claim may be made against the bond for expenses
suffered by the City because of the unsuccessful appeal. The City is not liable for any costs, expenses,
attorney's fees, loss of income, or other damages sustained by the appellant in a bid appeal process.
M. The City assumes no liability for the payment of costs and expenses incurred by any Bidder in
responding to this request. All bids become sole property of The City. This is not a contract and
shall not be interpreted as such but rather serves as an instrument through which qualifications
and cost bids are solicited.
N. Bid Document Submission List:
To be considered a complete response, the following documents must be submitted along
with your bid.
a) Division 2 of the Bidding Specifications and Contract Requirements
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i. Bid Form - which includes a tabulation of Subcontractors, Suppliers and
other individuals and entities required to be identified in this Bid
ii. Bid Schedule
iii. Bid Bond
iv. Construction Contractor's Qualification Statement
v. Non-Collusion Affidavit
b) Any and all addendums issued after the release of this IFB. Upon issuance,
addendums can be found on the City website or on Bonfire with the original bid
documents.
ADDITIONAL CONSIDERATIONS:
The Bidder selected shall be expected to comply with all applicable federal and state laws in performance
of services. The consideration of all bids and subsequent selection of the Successful Bidder shall be made
without regard to race, color, sex, age, handicap, religion, political affiliation or national origin. Services
provided by the Successful Bidder shall be rendered through a Standard Form of Agreement Between
Owner and Contractor Contract, which has been included in Division 4 of the Bidding Specifications and
Contract Requirements.
Bidder must identify any exceptions or objections it has to the City's sample Standard Form of Agreement
Between Owner and Contractor, General Conditions, Supplementary Conditions documents. Copies are
part of the Bidding Specifications and Contract Requirements.
The City may from time to time revise the above listed documents. The City will not accept or entertain
any exceptions or objections to the above listed documents at any time after Bid submittal except and only
to the extent the City subsequently makes a material change to a substantive provision of the above listed
terms and conditions.
The bid must declare that it is made without collusion with any other person or entity submitting a bid
pursuant to this IFB.
Disclosure of any potential conflict or statement that there are none to the best knowledge of the
Bidder(s). Also, Bidder(s) should state its intention to conform to the no conflict provisions of the IFB.
Prospective applicants who have any questions regarding this opportunity may contact:
Amy Girard, Purchasing Manager
City of Nashua, Administrative Services Division
229 Main Street, Nashua, NH 03060
Email: purchasing@nashuanh.gov
Ph: 603-589-3332
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