SPRING FORWARD SGF PROGRAM CONSULTANT

RFP #023-2027
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Denise Neuleib, Buyer Date Issued: August 28, 2026
City of Springfield Buyer's Email: dneuleib@springfieldmo.gov@springfieldmo.gov
Division of Purchases Telephone Number: 417-864-1624
218 E. Central
Springfield, MO 65802
REQUEST FOR PROPOSAL #023-2027
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its' e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
SPRING FORWARD SGF PROGRAM CONSULTANT
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO
3:00 P.M. (CDT) ON TUESDAY, SEPTEMBER 22, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors
who submitted proposals will be read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (605)
313-5650, then enter access code 651222.
* Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with "RETURN THIS PAGE" of this RFP document
to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.
* Proposals received after the opening date and time shall not be considered.
* The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
* The cutoff for any questions pertaining to this RFP is Tuesday, September 15, 2026, at 12:00 P.M. (CDT). Any questions shall be submitted
in writing to the buyer identified above.
* HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference is scheduled for Thursday, September 10, 2026, at 2:00 P.M. (CDT). The pre-proposal conference shall be conducted
via videoconference. To participate email the Buyer, Denise Neuleib, at dneuleib@springfieldmo.gov for the link and password. All interested
Offerors are encouraged to participate.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name Authorized Person (Print)
Address Signature
City/State/Zip Title
Telephone # Fax # Date Tax ID #
Email Address State of Missouri Charter Number or Exemption Number
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RETURN THIS PAGE

RFP #023-2027
LEGAL NOTICE:
REQUEST FOR PROPOSAL #023-2027
The City of Springfield will electronically accept submitted proposals through its' e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: Spring Forward SGF Program Consultant.
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City's e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CDT)
on TUESDAY, SEPTEMBER 22, 2026. Only the names of Offerors who submitted proposals will be read aloud publicly at the specified
proposal opening date and time via teleconference. To participate, dial (605) 313-5650, then enter access code 651222.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City's e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases' webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference is scheduled for Thursday, September 10, 2026, at 2:00 P.M. (CDT). The pre-proposal conference shall
be conducted via videoconference. To participate email the Buyer, Denise Neuleib, at dneuleib@springfieldmo.gov for the link and
password. All interested Offerors are encouraged to participate.
For any contract for services greater than $5,000, the successful Offeror shall comply with 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
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RFP #023-2027
TABLE OF CONTENTS
Cover Title-Signature Page
Legal Notice
Table of Contents
PART I
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 Additional Agreements
4.0 Timeline for RFP Process and Project Completion
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Definitions and Interpretations
2.0 Preparation of Proposals
3.0 Submission of Proposals
4.0 Legal Name and Signature
5.0 Modifications, Corrections, or Withdrawal of Proposals
6.0 Clarification and Addenda
7.0 Responsive and Responsible Offeror
8.0 Reserved Rights
9.0 The Right to Audit
10.0 Right to Protest
11.0 Ethical Standards
12.0 Applicable Law
13.0 Jurisdiction
14.0 Collusion
15.0 Conflict
16.0 Debarment and Suspension Status
17.0 RFP Forms
18.0 Payment Terms
19.0 Regulations
20.0 Proposal Opening
21.0 Request for Additional Information
22.0 Contract Documents
23.0 Ownership of Documents
24.0 Confidentiality of Documents
25.0 Equal Opportunity Clause
26.0 Business License
27.0 Nonresident/Foreign Contractors
28.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
29.0 Local Preference
PART III
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
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RFP #023-2027
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Renewal Option
16.0 Questions Regarding Specifications or Proposal Process
17.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No. 2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Task/Personnel Breakdown
Form No. 6B: Fee Schedule
Form No. 6C: Service-Related Direct Expenses
Form No. 6D: Total Cost
Form No. 7: Affidavit of Compliance
Form No. 8: Certification Regarding Potential Conflicts of Interest
Form No. 9: Certification of Compliance with Section 34.600 RSMo., et. seq. (Anti-Discrimination Against Israel Act)
Form No. 10: Certification of Signature Authority Form
Form No. 11: Statement of "No Proposal"
PART IV
Insurance Requirements
PART V
Standard Terms and Conditions
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RFP #023-2027
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The City of Springfield is seeking proposals from qualified firms/providers for services of a Program Consultant to provide, as an
extension of City staff, program-specific services to assist in the development and management of Spring Forward SGF. To be
considered qualified, proposers shall have had experience consulting to municipal agencies on multi-year, multi-project capital
programs intended to produce transformational results through investments of unprecedented quality and scope. One firm
comprised of multiple relevant disciplines (for example, planning, architecture, civil engineering, landscape architecture and
program management) is preferred over teams of collaborating consulting firms or individuals.
1.1 Description of Operations or Background:
On Nov. 5, 2024, Springfield voters approved a 34-cent sales tax to fund essential public services, and improvements to
neighborhoods, streets and parks as part of the implementation of the city's Forward SGF Comprehensive Plan.
One third of the tax proceeds, or 14-cent, is allocated to contributions to the Police-Fire Pension system and increases to
Police and Fire pay to a level competitive with peer cities. This portion of the tax has no sunset.
The remaining portion, or 12-cent, is estimated to produce approximately $30 million a year initially, and funds capital
improvements, neighborhood initiatives and parks projects consistent with the Forward SGF Comprehensive Plan. This
portion has a 10-year sunset, and over this time it is expected the 12-cent portion will generate some $350 million in revenue.
A Citizens' Advisory Board (CAB) provides project recommendations to City Council, and the program is known as Spring
Forward SGF.
In recommending Spring Forward SGF projects to Council, the CAB considers whether a proposed project:
* Can be completed with no ongoing debt obligation
* Is eligible for matching funds
* Directly generates new sales tax or other revenue for City services and infrastructure
* Creates jobs or stimulates economic growth
* Is a catalyst that retains existing or attracts new City residents or businesses
* Improves livability for City residents or workers
* Is transformational and invests in the next generation
* Is a continuation of an existing or previous project.
In addition, City Council adopted by resolution three additional considerations for project selection:
* Council members may submit projects for Advisory Board review; the Board will follow Council's established timeline
for approval.
* Preference is given to City-run or City-partnered projects over independent or grant-style programs.
* Requests for ongoing operating funds are discouraged, maintaining a focus on one-time, capital, or transformational
investments.
Over the past 18 months the CAB has met numerous times and has recommended to City Council several projects or
initiatives, all of which have been approved by Council. A staff report dated June 2026 is available in downloadable PDF
format at https://www.springfieldmo.gov/springforwardSGF.
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RFP #023-2027
2.0 SCOPE OF SERVICES:
The Program Consultant shall work under the direction of the City Manager or their appointed representative to provide
Administrative Support Services, Program Project Identification Services, and Implementation Plan Preparation Services.
2.1 Administrative Support Services
2.1.1 Regarding meetings, the Program Consultant shall:
* Participate in City staff meetings in person or virtually, and support City staff in reporting on all current
activities and projects.
* Participate in all CAB meetings in person.
* Be available as directed by City staff to participate in other meetings as may be required by Spring Forward
SGF, which may include but not be limited to meetings of the City Council, community meetings, regulatory
agencies, and other meetings as appropriate.
* Maintain and distribute to all participants meeting agendas and meeting minutes for all meetings chaired by
the Program Consultant. Minutes or meeting summaries shall be provided to the City representative within
three working days of the meeting.
2.1.2 The Program Consultant shall develop and maintain a monthly report containing information regarding activities
completed during the prior month as well as summary information regarding the status of key programming,
design, and construction activities of each project included in the program.
2.1.3 The Program Consultant shall maintain and monitor a program schedule developed during the program
initialization phase. The program schedule shall include information to support the City's planning and
management of Spring Forward SGF.
2.1.4 The Program Consultant shall coordinate all program-related efforts with City staff for the duration of the Program.
This coordination will include reviewing messaging, content, and program-related public communications for
consistency with the goals and objectives of Spring Forward SGF.
2.2 Program Project Identification Services
2.2.1 The Program Consultant shall compile and maintain a comprehensive log of projects proposed by the community,
City Council and City staff. The log shall include the project name, the nominee, funds requested, status of CAB
review, and other pertinent data.
2.2.2 The Program Consultant shall assist City staff in reviewing each newly proposed project for feasibility of submitted
information, as well as criteria and considerations established by the CAB and Council and include results of the
review in the log of projects.
2.2.3 The Program Consultant shall research available information for each Project, including but not limited to the
following:
* Information provided by the City.
* Information readily available from project stakeholders, as well as consultants previously engaged by these
stakeholders.
* Publicly available information contained in studies and plans completed by others and informing projects
proposed to the CAB.
2.2.4 The Program Consultant shall, with the approval of City staff, formulate a screening method for projects to be
reviewed and recommended by the CAB. Projects approved by City Council will be incorporated into an
Implementation Plan.
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RFP #023-2027
2.3 Implementation Plan Preparation Services
2.3.1 The Program Consultant shall prepare, with the City's ongoing cooperation, an Implementation Plan describing
essential information developed for consideration by the CAB and approved by City Council, including:
* An executive summary describing Spring Forward SGF, including the history and objectives of the program,
and a general description of the projects included in the Implementation Plan.
* A detailed description of Spring Forward SGF, including funding, public engagement, governance, and the
process by which the Implementation Plan was developed.
* Project descriptions, including a preliminary program or scope of work or both for each project. Some projects
will be further organized into sub-projects to facilitate design, bidding, and construction activities, and in such
instances, project descriptions shall be developed for each sub-project.
* Project budgets organized into major cost categories (e.g., administration, A/E fees, acquisition, construction,
FF&E, contingency, etc.).
2.3.2 The Program Consultant shall prepare a Program Schedule utilizing project budgets developed by the Program
Consultant, and the actual and projected sales tax revenue information provided by the City. The Program Schedule
shall be based on a cash-available approach and shall sequence projects so that project obligations are less than
or equal to available revenue (less reserves) throughout the life of the program.
* The Program Schedule shall incorporate project priorities as identified by the City. The Program Consultant
will assist the City in gathering and analyzing priorities from community stakeholders so that the final Program
Schedule responds appropriately to as many identified priorities as possible.
* The Program Schedule shall include projected durations for general phases of work within each Project,
including pre-design, design, construction, as well as other City activities such as operator agreement
development, and site and right of way procurement and preparation, and regulatory and funding partner
approvals.
* The Program Schedule shall identify the general dates and duration on which operating and maintenance
funds and capital improvements funds are anticipated to be funded. In addition, the Program Schedule shall
also identify the point in time at which expenditures from these funds would be available for distribution. This
schedule will be based on direction from the City as it relates to anticipated annual return, annual
administrative fees, and the desired amount of CAB funds to be expended annually.
2.3.3 The Program Consultant shall develop or adapt for the City's ongoing use an online tool for real-time program
reporting and scenario planning, with graphic outputs suitable for public presentations. Information provided via
the online tool shall include, but not be limited to:
* Program Structure
* Project and Sub-Project Fee Structure
* Mid-Point Budget Analysis
* Inflation Adjusted Budget Analysis
* Program Schedule
* Revenue Analysis, actual and projected
* Program Expenditures
* Cash Flow (actual and projected)
* Fund Balance Analysis
2.3.4 The Implementation Plan and Program Schedule shall be published in one document, along with any other
information necessary to describe and detail the full Spring Forward SGF program as directed by the City.
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RFP #023-2027
NOTE: The services described above are intended to result in an Implementation Plan for the duration of the 10-year 12-cent tax.
It is acknowledged that projects may not be fully identified for the final three years of the tax, and in that case the Implementation
Plan may include "placeholder" projects in lieu of fully-identified initiatives. Revisions to the Implementation Plan or Program
Schedule requested by the City after the City's approval of the final submission shall be considered additional services.
3.0 ADDITIONAL AGREEMENTS: If applicable, any additional agreement(s)/contract(s) proposed by the Offeror shall be included
with the Offeror's proposal as an attachment and may become exhibits of an ensuing City contract.
4.0 TENTATIVE TIMELINE:
4.1 TENTATIVE TIMELINE FOR THE REQUEST FOR PROPOSAL (RFP) PROCESS: The tentative timeline listed below is the City's
estimation of time required to complete the RFP process. All efforts shall be made to abide by this schedule, but it may
change due to different circumstances.
Post RFP Notification August 28, 2026
Pre-Proposal Conference September 10, 2026 at 2:00 P.M. (CDT)
Question Cutoff date September 15, 2026 at 12:00 P.M. (CDT)
Receive Proposals September 22, 2026 at 3:00 P.M. (CDT)
Meet to review September 23-25, 2026
Interviews (if applicable) week of September 28 or October 5, 2026
Notice of Recommendation for Award October 2026
Notice to Proceed November 2026
4.2 TENTATIVE TIMELINE FOR THE PROJECT: The City estimates the scope of service will take approximately one year to
complete.
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RFP #023-2027
PART II
STANDARD INSTRUCTIONS TO OFFERORS AND CONDITIONS OF REQUEST FOR PROPOSAL
1.0 DEFINITIONS AND INTERPRETATIONS: For the purposes of this solicitation and any resulting contract, the terms "Contractor,"
"Service Provider," "Consultant," "Third Party," "Vendor," or "Supplier" may be used interchangeably. All terms refer to the
individual, partnership, corporation, or entity awarded the contract to furnish the supplies, services, or construction required
herein. Any obligation, restriction, or right applied to one term shall apply equally to all.
2.0 PREPARATION OF PROPOSALS:
2.1 By submitting a proposal, the Offeror certifies that he has fully read and understands the proposal method and has full
knowledge of the scope, nature, and quality of the work to be performed.
2.2 All proposals submitted shall be binding for one hundred twenty (120) calendar days following the opening.
2.3 The City of Springfield does not pay federal excise and sales tax on direct purchases of tangible personal property. Missouri
tax ID #12493651.
3.0 SUBMISSION OF PROPOSALS:
A proposal submitted by an Offeror must (1) be manually, electronically, or digitally signed by the authorized agent of the Offeror
on the Division of Purchases Request For Proposal (RFP) Affidavit of Compliance form; (2) contain all information required by the
RFP; (3) be priced as required; (4) be uploaded into the City's e-bidding service provider, Euna OpenBids (formerly DemandStar),
no later than the exact time and date specified in this RFP via the following link:
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
(5) include a security deposit if one is required.
3.1 Incurred Expenses: The City is not responsible for any expenses that Offerors may incur in preparing and submitting
proposals called for in this Request for Proposal.
3.2 Late Proposals: Proposals received by the City after the time specified for receipt will not be considered. Offerors shall
assume full responsibility for the timely uploading of the proposals to the location designated for receipt of proposals. All
proposals will be received at the time and place specified and made available for public inspection when a fully executed
contract is in place.
3.3 Completeness: All information required by the Request for Proposal must be supplied to constitute a responsive proposal.
The City of Springfield reserves the right to use any and all information presented in any response to the Request for
Proposal. Acceptance or rejection of the RFP does not affect this right. Offerors are to submit all pages of this RFP identified
with "RETURN THIS PAGE" stated on the bottom right corner of said pages. Failure to do so may render your proposal
non-responsive.
3.4 Errors in Submittals: Offerors or their authorized representatives are expected to fully inform themselves as to the
conditions, requirements, and specifications of this solicitation before submitting their proposals; failure to do so will be at
the Offerors' own risk. In case of an error in the extension of prices in the proposal, the unit price shall govern. Said unit
price shall be utilized by the City to calculate the correct extended price for determining the potential award.
4.0 LEGAL NAME AND SIGNATURE: Proposals shall clearly indicate the legal name, address, e-mail address, and telephone number
of the Offeror (company, firm, corporation, partnership, or individual). The Offerors' legal company name must be identified as
the SAME on their submitted W-9 and Certificate of Insurance (COI). Proposals may be manually, electronically, or digitally signed
above the printed name and title of the signer on the Affidavit of Compliance page. The signer shall have the authority to legally
bind the company to the submitted proposal. Failure to properly sign the TITLE-SIGNATURE PAGE shall invalidate same, and it
shall not be considered for award.
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RFP #023-2027
5.0 MODIFICATIONS, CORRECTIONS, OR WITHDRAWAL OF PROPOSALS:
5.1 A proposal may only be withdrawn by the following method prior to the official opening date and time specified:
5.1.1 A proposal may be withdrawn via e-mail to the buyer identified on page one of this document, by the Offeror or
its' authorized representative.
5.2 A proposal may only be modified by the following method prior to the official opening date and time specified:
5.2.1 A proposal that has already been uploaded may be modified by uploading another proposal and identify
"MODIFICATION" on your proposal submittal.
5.3 All modified proposals shall not be opened until the official opening date and time to preserve the integrity of the RFP
process. Telephone or electronic requests to modify a proposal/solicitation shall not be honored. No modification or
withdrawal of any response will be permitted after the RFP specified official opening date and time.
6.0 CLARIFICATION AND ADDENDA:
6.1 Each Offeror shall examine the Request for Proposal documents and shall judge all matters relating to the adequacy and
accuracy of such documents. Any inquiries or suggestions concerning interpretation, clarification, or additional information
pertaining to the Request for Proposal shall be made through the Division of Purchases in writing. The Division of Purchases
shall not be responsible for oral interpretations given by any City employee, representative, or others. The issuance of
written addenda is the official method whereby interpretation, clarification, or additional information can be given. Receipt
of an addendum to an RFP by an Offeror must be acknowledged by signing and uploading the addendum with your proposal
to https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time
and date.
6.2 It shall be the responsibility of each Offeror, prior to submitting their proposal, to check the Division of Purchases e-bidding
service Euna OpenBids (formerly DemandStar) at:
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 to determine if addenda were
issued and to make such addenda a part of their proposal.
7.0 RESPONSIVE AND RESPONSIBLE OFFEROR: To be considered a responsive Offeror, the Offeror shall submit a proposal that meets
the minimum requirements set forth in the Request for Proposal. To be a responsible Offeror, the Offeror shall have the capability
in all respects to perform fully the minimum requirements, and the tenacity, perseverance, experience, integrity, reliability,
capacity, facilities, equipment, and credit that will ensure good faith performance.
8.0 RESERVED RIGHTS:
8.1 The City reserves the right to make such investigations as it deems necessary to determine the Offeror's responsiveness
and responsibility. Such information may include but should not be limited to current financial statements, verification of
availability of equipment and personnel, past performance records, and any additional documentation as deemed
necessary by the City.
8.2 The City reserves the right to reject any and all proposals, to waive technical defects, and to select the proposal(s) deemed
most advantageous to the City.
9.0 THE RIGHT TO AUDIT: The Offeror agrees to furnish supporting detail as may be required by the City to support charges or
invoices, to make available for audit purposes all records covering charges pertinent to the purchase, and to make appropriate
adjustments in the event discrepancies are found. The cost of any audit will be paid by the City. The City shall have the right to
audit the Offeror's records pertaining to the work/product for a period of three (3) years after final payment.
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