RFP for Stump Grinding
| Location: | North Dakota |
|---|---|
| Posted: | Mar 31, 2026 |
| Due: | Apr 10, 2026 |
| Agency: | City of West Fargo |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP for Stump Grinding
|
| Category: | City of West Fargo RFP |
| Status: | Open |
|
Attachment Preview
Request for Proposals
Stump Grinding
Forestry Division, City of West Fargo Public Works Department
The Forestry Division of the City of West Fargo Public Works Department is seeking
quotes for 2026 stump grinding operations.
Specifications are attached and available at the Public Works Department
office, 810 12th Ave. NW, 58078, or by calling 701- 515-5400.
Quotes must be received by 12 p.m., April 10th, 2026, at the Public Works office.
Quotes are also acceptable by email and can be emailed to
forestry@westfargond.gov
The estimated start date is on or around August 1st, 2026, depending on
weather. The projected completion date is October 31st, 2026.
The City reserves the right to reject any or all submittals.
PROPOSAL SHEET – 2026 STUMP GRINDING – City Wide Boulevards
Project Area - West Fargo Boulevards, estimated to be approximately 40 stumps
Sizes vary, stumps range from 10” to 36”
Total Price Per Stump: $ _______________________
____________________________________
Legal name of Company
______________________________
Company address
____________________________________
Authorized representative
______________________________
Date
____________________________________
Daytime phone number
______________________________
Email
Please include:
1.Certificate of Liability Insurance.
2.Certificate of Workers Compensation coverage.
3.Verification of current ND Contractors License.
Notes:
•The City reserves the right to waive any and all formalities, and accept or reject
any or all proposals.
•By submitting a proposal for this RFP, you acknowledge that the City reserves
the right to cancel the contract at any time, for any reason, and seek additional
or other assistance as necessary.
•Successful proposal consideration will not be based on price alone. Other
criteria include past performance, quality, and reliability.
•Time and funding permitting, additional stumps could be added.
1. General Conditions
Stump Grinding Specifications
1.1 The purpose of this project is to remove tree stumps within designated municipal areas to improve
public safety, aesthetics, and land usability. The contractor shall provide all labor, materials, equipment,
and services necessary to complete the stump grinding and site restoration in accordance with the
specifications outlined below.
1.2 The Contractor shall make every attempt to protect all public and private property adjacent to the work
site and along all hauling routes. Any damage to public or private property shall be the sole
responsibility of the contractor and shall be repaired to the satisfaction of the owner of the property
involved.
1.3 All safety requirements of the contractor shall be in accordance with the latest revision of applicable
OSHA standards and the American National Safety Standards, ANSI Z133.
1.4 Contractor will be responsible for providing all traffic control devices such as cones, flashers and
barricades. No street shall be closed unless approved by the City Forester.
1.5 Methods and manner used in removal shall be subject to the approval of the City Forester. Contractor
shall carry appropriate liability insurance coverage, including but not limited to Public Liability
Insurance in the amount of $1,000,000 per person, $500,000 per accident, and property damage in the
amount of $300,000 per accident. Contractor shall provide City a Certificate of Insurance naming the
City of West Fargo as an additional insured, and such insurance must be maintained during the term of
this Agreement and any extension agreed to thereafter.
1.6 Contractor must provide a Certificate of Workers Compensation Coverage and possess a current ND
Contractors License. No work on Saturday and Sunday, unless specifically requested by the City
Forester or Contractor.
1.7 The contractor will protect, defend and indemnify the city, its officers, agents, servants, volunteers and
employees for any and all liabilities, claims, liens, fines, demands and costs including legal fees, of
whatsoever kind and nature which may result in injury or death to any persons, including the
contractor’s own employees, and for loss or damage to any property, including property owned or in the
care, custody or control of the city in connection with or in any way incident to or arising out of the
occupancy, use, service, operations, performance or non-performance of work in connection with this
contract resulting in whole or in part from negligent acts or omissions of Contractor, any sub-contractor,
or any employee, agent or representative of the Contractor.
2. Scope of Work
2.1 The contractor shall perform stump grinding services at specified locations as determined by the City of
West Fargo. List of locations will be provided by City Forester.
2.2 Contractor will be responsible for ND One Call utility locates.
2.3 Grinding stumps to a minimum depth of 18 inches below ground level.
2.4 Removing all above-ground portions of the stump and visible roots.
2.5 Removing and properly disposing of excess wood chips and debris.
A. Free disposal at City of West Fargo Landfill.
B. Grindings shall be swept off sidewalk, driveway and street areas immediately.
2.6 Filling the hole with soil and leveling the ground to match the surrounding grade.
2.7 Restoring the site with quality screened soil, free of rock and debris. To account for settling, soil shall be
mounded with a minimum of 4” above existing grade.
2.8 Seeding the locations will not be required in this project.
3. Payment
3.1 Payment shall be made based on a per stump removal rate and completion.
3.2 Payment will be made upon completion of project.
A. Partial payment is available upon request.
4. Site Inspections and Work Verification
4.1 The contractor shall inspect all work sites before beginning operations to assess stump sizes,
accessibility, and potential obstacles.
4.2 A City of West Fargo representative may inspect and approve completed work before final payment.
4.3 Any delays must be communicated to the City of West Fargo.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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