Unit Restoration Rosewind 1084 Chittenden Ave

IFB Number:2026-014
Unit Restoration
1084 Chittenden Avenue(Rosewind)
Issue Date: 04/8/2026
Submission Date: 05/12/26 @ 11:30AM ET
Andrea Quinichett
cmhanet.com
aquinichett@cmhanet.com | 614-421-4434

INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
Table of Contents
[Table No. 1]
Section Description Page
Introduction 2
IFB Information at a Glance 2
1.0 HA's Reservation of Rights 3
2.0 Scope of Work / Technical Specifications 4
2.1 Scope of Work (Attachment A) 4
2.2 Cost Inclusions 4
2.3 Bid Page 4
3.0 Bid Format 5
3.1 Tabbed Bid Submittal 5
3.2 Bidding 5
3.3 Pricing Information 5
3.4 Bid Submission 8
3.5 Bidder Responsibilities - Contact with the HA 8
3.6 Pre-Bid Conference 9
3.7 Recap of Attachments 9
4.0 Bid Evaluation 9
4.1 Public Bid Opening 9
4.2 Responsiveness and Responsibility Evaluation 10
4.3 Restrictions 10
5.0 Contract Award 10
5.1 Responsive and Responsible Bidder 10
5.2 Contract Award Procedure 10
6.0 Additional Considerations 10
Attachments 12-22
Attachment A: Scope of Work 12
Attachment B: Form of Bid / Fee Sheet 13
Attachment C: Bidder's Certification 14
Attachment D: Instructions for Bidders 15
Attachment E: Profile of Firm Form 16-22
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
INTRODUCTION
he Columbus Metropolitan Housing Authority (hereinafter, "HA") is a public entity, formed in 1934 to provide
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federally subsidized housing and housing assistance to low-income families, in Columbus and Franklin
County. CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to the
requirements of Title 24 of the Code of Federal Regulations (hereinafter, "CFR") and CMHA's procurement policy.
The Agency was brought into existence by resolution of the State of Ohio's Board of Housing on May 8th, 1934.
CMHA is a subdivision of the State of Ohio.
Cu rrently, the HA owns and/or manages: (a) 50 multi-family apartment complexes totaling 6,473 units; (b) ten
senior complexes, totaling 859 units; and (c) seven Service Enriched complexes, totaling 382 units. The HA
also administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD Project-
Based Rental Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its subsidiary,
Assisted Housing Services Corporation. The HA currently has approximately 182 employees.
n keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals from
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qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals
submitted in response to this solicitation must conform to all of the requirements and specifications outlined
within this document and any designated attachments in its entirety.
INFORMATION AT A GLANCE
HA CONTACT PERSON Andrea Quinichett, AVP of Purchasing
614.421.4434 aquinichett@cmhanet.com
HOW TO OBTAIN THE IFB DOCUMENTS ON THE 1. Access the cmhanet.com
APPLICABLE INTERNET SITE 2. Click on the "Business Opportunities/Section 3" heading
3. Click on the "Purchasing/Open Opportunities" heading
If you have any problems in accessing or registering on the system,
please call the Purchasing Department at 614.421.4434
PRE-BID CONFERENCE & WALK THROUGH Wednesday April 29, 2026 @ 11:00 am
(not mandatory) 1084 Chittenden Avenue, Columbus Ohio 43211
HOW TO FULLY RESPOND TO THIS IFB BY As directed within Section 3.0 of the RFP document,
SUBMITTING A BID SUBMITTAL All pricing must be submitted separately to
Electronic Submission (Optional)
All technical responses must be submitted and received to
technicalresponse@cmhanet.com no later than the submittal
deadline stated herein (or within any ensuing addendum).
Physical Copy Submission
(1) "original" bid to CMHA Corporate Offices, 880 E. 11th Avenue,
Columbus, Ohio 43211.
BID OPENING SUBMITAL RETURN & DEADLINE Tuesday May 12th, 2026, 11:30am
880 E 11th Avenue, Columbus 43211
Join Zoom Meeting
https://us02web.zoom.us/j/81664158022?pwd=Y8s93lT4RYkz6zlvH8
a0mHlbEGf3ZS.1
Meeting ID: 816 6415 8022
Passcode: 844695
BOARD MEETING June 2026
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
1.0 HA'S RESERVATION OF RIGHTS:
1.1 The HA reserves the right to reject any or all bids, to waive any informality in the IFB
process, or to terminate the IFB process at any time, if deemed by the HA to be in its
best interests.
1.2 The HA reserves the right not to award a contract pursuant to this IFB.
1.3 The HA reserves the right to terminate a contract awarded pursuant to this IFB, at any
time for its convenience upon 30 days written notice to the successful bidder(s).
1.4 The HA reserves the right to determine the days, hours and locations that the successful
bidder(s) shall provide the services called for in this IFB.
1.5 The HA reserves the right to retain all bids submitted and not permit withdrawal for a
period of 60 days subsequent to the deadline for receiving bids without the written
consent of the HA Contracting Officer (CO).
1.6 The HA reserves the right to negotiate the fees proposed by the bidder entity.
1.7 The HA reserves the right to reject and not consider any bid that does not meet the
requirements of this IFB, including but not necessarily limited to incomplete bids and/or
bids offering alternate or non-requested services.
1.8 The HA shall have no obligation to compensate any bidder for any costs incurred in
responding to this IFB.
1.9 The HA shall reserve the right to at any time during the IFB or contract process to
prohibit any further participation by a bidder or reject any bid submitted that does not
conform to any of the requirements detailed herein. By accessing the HA website,
www.cmhanet.com and by downloading this document, each prospective bidder is
thereby agreeing to abide by all terms and conditions listed within this document, and
further agrees that he/she will inform the CO in writing within 5 days of the discovery
of any item listed herein or of any item that is issued thereafter by the HA that he/she
feels needs to be addressed. Failure to abide by this time frame shall relieve the HA,
but not the prospective bidder, of any responsibility pertaining to such issue.
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The CMHA is seeking bids from
licensed and bonded interested parties for the procurement of Unit Restoration at Rosewind,
1084 Chittenden Avenue, Columbus Ohio 43211 as described in Attachment A and detailed:
2.1 See Attachment A for Scope of Work as required by this IFB.
2.1.1 PLEASE NOTE: The Housing Authority provides the following manufacturer
brand names solely to establish the minimum quality, design, and
performance standards required. These references do not constitute a
mandate to use proprietary products. In accordance with applicable HUD
regulations, bidders may propose materials that match the existing
roofing system or are "brand name or equal" or "same as" laminated
composition products, provided the proposed materials are substantially
equivalent to-or exceed-the referenced products in quality, durability,
performance, and warranty.
2.1.2 All proposed substitute or equivalent materials are subject to review and
written approval by the Housing Authority prior to installation. All
specifications are further subject to normal manufacturing tolerances.
2.1.3 Approved Standards
Kitchen Cabinets - Advanta - Coronet Full Overlay Doors - Solid Maple -
Mocha finish
Kitchen Countertops - Plastic Laminate - Formica 7732-46 Butterum
Post-form edge with integral backsplash
Plank Flooring - Luxury Vinyl Plank (Glue Down)- Timeless Designs - Tru-
Shield Collection - Color: Harvest Oak
Base - Tarkett 4" Cove Base - Color: 63 Burnt Umber
Bathroom Cabinets - Same specifications as Kitchen Cabinets
Bathroom Countertops -Same specifications as Kitchen Countertop
2.2 Cost must include the total to restore the roof, located in the Rosewind community,
1084 Chittenden Avenue, Columbus Ohio 43211to its original condition. All labor,
material, transportation, permits, inspections and any other associated costs will be
included in the bid price.
2.3 Bid Page: Please see Attachment A , which is a detailed bid pages to be completed by
all interested parties for the unit restoration at Rosewind, 1084 Chittenden Avenue,
Columbus Ohio 43211.
2.4 General Requirements: As may be further detailed herein, the successful bidder will
Be required to perform all operations for the successful unit restoration at Rosewind,
1084 Chittenden Avenue, Columbus Ohio 43211.
Proposed Costs All-inclusive: of all costs associated with the services to replace the
roofing at the above-mentioned location, including labor, materials, permits, bonds,
warranties.
2.4.1 Basic Performance Standards: The successful bidder shall, at all times when on
HA property, conduct the services and operate his/her vehicles, in a legal manner
that protects HA property, residents and resident property, and the public-at-
large. Any accident that may occur as the result of the actions of the successful
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
bidder, whether or not the fault of the successful bidder, shall be the full and
complete responsibility of the successful bidder and not the HA.
2.4.1.1 Expected Work Hours: Monday - Friday 7:00am - 5:00pm
2.4.1.2 Weather: All weather-related requirements shall be the responsibility
of the Bidder to complete the project within the stated deadline.
2.5 Appropriate Disposal of all Refuse: It is the responsibility of the successful Bidder
to dispose of all refuse collected from the worksite and the property in a legal manner,
compliant with all applicable local, State and Federal codes, statutes, laws and
regulations. The successful bidder will be required to obtain, maintain and remove the
appropriate receptacles for refuse during this project.
2.6 Payment: Payment under this contract will be based on services delivered. All
invoices shall be directed to Accountspayable@cmhanet.com at the time services are
completed. All payments are made net 30. The HA does not pay "late fees".
2.7 Required State Contractor's License: As required by State of Ohio law, the
contractor shall be in possession of a current Ohio contractor's license.
3.0 BID FORMAT:
3.1 Tabbed Bid Submittal: So that the CMHA can properly evaluate the offers received, all
bids submitted in response to this IFB must be formatted in accordance with the
sequence noted following. Each category must be separated by numbered index dividers
or tabs (which number extends so that each tab can be located without opening the bid)
and labeled with the corresponding tab reference also noted below. None of the
proposed services may conflict with any requirement the HA has published herein or has
issued by addendum.
[Table No. 3]
IFB Tab
Section No. Description
3.1.1 1 Form of Bid: This 1-page Form must be fully completed, executed
where provided thereon and submitted under this tab as a part of the
bid submittal.
3.1.2 2 Form HUD-5369-C (8/93), Certifications and Representations of
Offerors, Non-Construction Contract: This 2-page Form must be fully
completed, executed where provided thereon and submitted under this
tab as a part of the bid submittal.
2 Form HUD-5369, Instructions to Bidders for Contracts, Public and
Indian Housing Programs (construction) or form HUD-5369-B,
Instructions to Offerors Non-Construction.
2 Form HUD-5369-A, Representations, Certifications, and Other
Statements of Bidders, Public and Indian Housing Programs
(construction) or form HUD-5369-C, Certifications and
Representations of Offerors Non-Construction Contract.
2 Form HUD-5370, General Conditions of the Contract for
Construction
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
2 Form HUD-5370-C, General Conditions for Non-Construction
Contracts,
3.1.3 3 A complete detailed description of the products and services the firms
provide.
3 BID Bond. If required, the Bid Bond as detailed within the following
Section
3.1.4 4 Client Information: The bidder shall submit a listing of former or
current clients, including any other Housing Authorities, for whom the
bidder has performed similar or like services to those being bid herein.
The listing shall, at a minimum, include:
3.1.4.1 The client's name;
3.1.4.2 The client's address/email address;
3.1.4.3 The client's telephone number
3.1.4.4 A brief description and scope of the service(s) and the dates the
services were provided;
3.1.5 5 Subcontractor/Joint Venture Information (Optional Item): The bidder
shall identify hereunder whether or not he/she intends to use any
subcontractors for this job, if awarded, and/or if the bid is a joint
venture with another firm. Please remember that all information
required from the bidder under the proceeding tabs must also be
included for any major subcontractors (10% or more) or from any joint
venture.
3.1.6 6 MBE & Section 3 Participation
3.1.7 7 Other Information (Optional Item): The bidder may include hereunder
any other general information that the bidder believes is appropriate
to assist the HA in its review.
If no information is to be placed under any of the above noted tabs (especially the
"Optional" tabs), please place there under a statement such as "NO INFORMATION IS
BEING PLACED UNDER THIS TAB" or "THIS TAB LEFT INTENTIONALLY BLANK." DO NOT
eliminate any of the tabs.
Bid Submittal Binding Method: (electronic copy preferred) recommended that the
bidder bind the bid submittals.
3.2 Bidding: CMHA will award the bid based on the best and lowest cost received.
3.3 Additional Information Pertaining to the Pricing Items:
3.3.1 Assumption: It shall be the HA's assumption that the successful bidder has
based his/her proposed bid for pricing items upon careful assessment of the
technical scope provided (Attachment A-E). It is the bidder's responsibility
to obtain all information necessary for making a knowledgeable bid to include
a physical assessment of the unit he/she will be offering in the bid.
3.3.5 Davis-Bacon (D/B) and/or State Prevailing Wage Rates: As may apply by
statute, regulation or law, if, at any time during the ensuing contract
period(s), the HA needs the successful bidder to provide services that require
the successful bidder to pay Davis-Bacon or State Prevailing Wages Rates for
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
a specific task order pertaining to the ensuing contract, then to compensate
the successful bidder for any amount that the applicable Davis-Bacon or State
Prevailing Wage Rates are greater than the applicable hourly fees listed
within the Bid sheet the HA shall:
3.3.5.1 Ascertain the applicable hourly wage rate(s), as listed within the
contract, which applies.
3.3.5.2 Ascertain the current applicable Davis-Bacon or State Prevailing
Wage Rate(s) that applies.
3.3.5.3 Ascertain the difference between the two rates, which amount
the HA will pay to the successful bidder for that task order only.
3.3.5.4 It is the sole responsibility of the bidder to ensure that the bid
submitted includes the most recent Davis-Bacon wage published
by. The amounts listed in this IFB are based on published rates at
the time of advertising for the IFB.
3.3.5.5 Locating Applicable Wage Rates: If, as detailed within 24 CFR
85.36(h)(5), the HA is required to pay Davis-Bacon wage rates (for
all "construction contracts in excess of $2,000"), and for similar
State requirements, the HA will then issue a General Decision as
it applies to that work. Current Davis-Bacon wages rates may be
viewed by following the following listed steps:
3.3.6
[Table No. 4]
RFP Step
Section No. Description
3.3.6.4.1 1 Enter sam.gov/
3.3.6.4.2 2 Select a State
3.3.6.4.3 3 Enter a County
3.3.6.4.4 4 Construction Type: Enter "Residential" or
"Building"
3.3.6.4.5 5 WD's: Leave "All WDs"
3.3.6.4.6 6 Click on "Search"
3.3.6.4.7 7 View the wage rate applicable to the
service(s)
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
3.3.2 HUD Maintenance Wage Rates Determination (MWRD): HUD has determined
that, for non-construction maintenance work (work not covered by Davis-
Bacon requirements), the HA must ensure that contractors do not pay its
employees that perform such work for the HA at a rate less than the rates
listed on the HUD MWRD. Therefore, by submitting a bid, each bidder is
thereby agreeing to and verifying that he/she will not pay his/her employees
at rates less than detailed within the following Table No. 7. Please note that,
as detailed within Section 10.10 of HUD Procurement Handbook 7460.8 REV
2 (most specifically within Section 10.10.E therein), the contractor will not
be required to submit certified payrolls; however, the contractor must make
its payroll records available to either the HA or HUD on request, and failure
on the part of the contractor to comply with this requirement will be the sole
responsibility of the contractor, including any ensuing penalties, court costs,
or wages due to employees as a result of the contractor's failure to comply.
3.4 Bid Submission: Electronic submission is preferred; however, regardless of the method
of delivery, all bids must be received and time-stamped by the Housing Authority no
later than the bid submittal deadline stated in this IFB, or as amended by any addendum
issued by the Housing Authority.
Each bidder shall submit one (1) original hard-copy bid, bearing an original ink signature
and clearly marked "ORIGINAL." The original bid must be submitted unfolded and
enclosed in a sealed package addressed as follows:
The Columbus Metropolitan Housing Authority
Attention: Andrea Quinichett
Assistant Vice President of Purchasing
880 E. 11th Avenue
Columbus, Ohio 43211
The exterior of the sealed package must clearly display the IFB number, the project
title, and the bidder's name and return address.
Bids received after the published deadline will not be considered, regardless of the
method of delivery.
3.4.1 Submission Conditions: DO NOT FOLD OR MAKE ANY ADDITIONAL MARKS,
NOTATIONS OR REQUIREMENTS ON THE DOCUMENTS TO BE SUBMITTED!
Bidders are not allowed to change any requirements or forms contained
herein, either by making or entering onto these documents or the documents
submitted any revisions or additions; and if any such additional marks,
notations or requirements are entered on any of the documents that are
submitted to the HA by the bidder, such may invalidate that bid.
3.4.2 Submission Responsibilities: It shall be the responsibility of each bidder to
be aware of and to abide by all dates, times, conditions, requirements and
specifications set forth within all applicable documents issued by the HA,
including the IFB document, the documents listed within the following
Section 3.7, and any addenda and required attachments submitted by the
bidder. By virtue of completing, signing and submitting the completed
documents, the bidder is stating his/her agreement to comply with all
conditions and requirements set forth within those documents. Written
notice from the bidder not authorized in writing by the CO to exclude any of
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INVITATION FOR BID (IFB) No. 2026-014 1084 CHITTENDEN AVENUE (ROSEWIND)
the HA requirements contained within the documents may cause that bidder
to not be considered for award.
3.5 Bidder's Responsibilities-Contact with the HA: It is the responsibility of the bidder to
address all communication and correspondence pertaining to this IFB process to the PA
or CO only. Bidders must not make inquiry or communicate with any other HA staff
member or official (including members of the Board of Commissioners) pertaining to
this IFB. Failure to abide by this requirement may be cause for the HA to not consider
a bid submittal received from any bidder who may has not abided by this directive.
3.5.1 Addendums: All questions and requests for information must be addressed
in writing to the PA or CO. The PA or CO will respond to all such inquiries in
writing by addendum to all prospective bidders (i.e., firms or individuals that
have obtained the IFB Documents). During the IFB solicitation process, the
PA or CO will NOT conduct any ex parted (a substantive conversation-
"substantive" meaning, when decisions pertaining to the IFB are made-
between the HA and a prospective bidder when other prospective bidders
are not present) conversations that may give one prospective bidder an
advantage over other prospective bidders. This does not mean that
prospective bidders may not call the CO-it simply means that, other than
making replies to direct the prospective bidder where his/her answer has
already been issued within the solicitation documents, the CO may not
respond to the prospective bidder's inquiries but will direct him/her to
submit such inquiry in writing so that the CO may more fairly respond to all
prospective bidders in writing by addendum.
3.6 Pre-bid Conference: The scheduled pre-bid conference identified on Page 2 of this
document is, pursuant to HUD regulation, not mandatory. Typically, such conferences
last 1 hour or less, though such is not guaranteed. The purpose of this conference is to
assist prospective bidders to have a full understanding of the IFB documents so that
he/she feels confident in submitting an appropriate bid; therefore, at this conference
the HA will conduct a brief overview of the IFB documents, including the attachments.
It is during this conference where prospective bidders will be able to familiarize
themselves with the bid process prior to bidding. Prospective bidders may also ask
questions, though the PA or CO may require that some such questions are delivered in
writing prior to a response being delivered. Whereas the purpose of this conference is
to review the IFB documents, attendees should bring a copy of the IFB documents to
this conference.
3.6.1 General Directions to the Pre-Bid Conference:
[Table No.5]
IFB
Section Attachment Description
3.6.1.1 Take I-71 North/South
3.6.1.2 Take exit E 11th Avenue exit 110 A/B
3.6.1.3 Continue on E 11th Avenue
3.6.1.4 Turn left onto Cleveland Avenue
3.6.1.5 Turn right onto 1084 Chittenden Avenue, destination will be on the right
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