Purchase of Household Items

Location:	Georgia
Posted:	Oct 21, 2026
Due:	Oct 23, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	72 - Household and Commercial Furnishings and Appliances
Solicitation No:	IWQ 140255 INV
Publication URL:	To access bid details, please log in.

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October 13, 2026

INFORMAL WRITTEN QUOTE

IWQ #140255

The Gwinnett County Board of Commissioners is soliciting informal written quotes from qualified suppliers

for the Purchase of Household Items for the Department of Community Services.

Quotes should be typed or submitted in ink and returned to the attention of Casey Beauston, Purchasing

Associate III. Quotes should be received by 3:00 P.M. October 20, 2026 via email at

Casey.Beauston@GwinnettCounty.com, by fax (770-822-8735), or sent to the Gwinnett County Financial

Services - 2nd Floor - Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, by email or by

calling 770-822-7995, no later than 3:00 P.M. on October 15, 2026. Quotes are legal and binding upon the

bidder when submitted. The written Quote documents supersede any verbal or written prior communications

between the parties.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in any

open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator

at the Gwinnett County Justice and Administration Center, 770-822-8165.

Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett County

reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its best

interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,

conditions, and pricing with the lowest responsive, responsible supplier(s) at its discretion.

We look forward to your quote and appreciate your interest in Gwinnett County.

Casey Beauston, CPPB

Purchasing Associate III

The following pages should be returned with your quote:

Quote Schedule, Pages 6-10

References, Page 11

IWQ #140255

Page 2

SPECIFICATIONS & REQUIREMENTS

General Information

1. On the Quote Schedule, state in detail your packaging and be sure to include all information

applicable to each item (e.g. how many per package/box, etc.; and the number of boxes, etc. per

case).

2. Portions stated on the Quote Schedule under the “Description” are minimum requirements based

on nutritional standards. DO NOT quote any product not meeting the minimum requirements; to

do so may result in rejection of quote.

II. Product Packaging & Quantity

1. On each box and/or case delivered to each County facility indicated in the quote specifications, the

name of the distributor and the manufacturer name must be indicated with the brand name,

product code, quantity, and case weight. Distributor’s name is not to cover/disguise

manufacturer’s information. Failure to provide labeling with the required information may result in

the refusal of delivery, cancellation of order, and/or the return of items that are not in compliance

with the quote specifications, at which no additional cost will be incurred by the County. It will be

the responsibility of the successful supplier to incur any additional expense associated with

picking up/replacing non-compliant items with items compliant to the quote specifications.

2. PRODUCTS THAT ARE OLD, DAMAGED, BENT, AND/OR DENTED WILL NOT BE ACCEPTED. IT

WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL SUPPLIER TO INCUR ANY ADDITIONAL

EXPENSE ASSOCIATED WITH PICKING UP/REPLACING NON-COMPLIANT ITEMS WITH ITEMS

COMPLIANT TO THE QUOTE SPECIFICATIONS.

III. Equivalent/Alternate Products

1. Equivalent/alternate products may be quoted on items where brand name is specified,

provided the quality, grade and/or performance of the proposed meets or exceeds the

specifications as indicated within the quote specifications for each item. Samples of alternate

products shall be provided upon request as indicated below.

The following should be provided with the IWQ documents for all alternate/equivalent items

quote:

1. Product identification, including manufacturer and/or distributor’s name and number,

brand name, product code, product label, quantity per case, case weight and item

number.

2. Manufacturer’s product literature/specifications, including but not limited to product

description, packaging wrap and/or product label.

3. Product has been personally investigated and determined that it is equal or superior in

all respects to that specified.

4. Supplier will provide the same guarantee for the equivalent/alternate item as they

would for specified product indicated in the quote documents.

IV. Delivery Terms/Invoice

1. Delivery should be coordinated with the Department of Community Services upon award. Due to

funding requirements, all items must be received by December 7, 2026.

IWQ #140255

Page 3

2. All products delivered to Gwinnett County under this IWQ are subject to inspection and verification

for compliance with quote specifications. Gwinnett County reserves the right to refuse delivery or

return any items received that are not labeled properly (see Section II Product Packaging &

Quantity), damaged, or not in compliance with the quote specifications. Any and all non-

compliance will be documented by County personnel and may have a negative impact on suppliers

with this agreement including but not limited to supplier replacement of products, rejection of

shipment, possible cancellation of order, and/or re-award of contract which could negatively

impact future awards. All costs incurred to pick up and correct non-compliant or damaged orders

will be the sole responsibility of the successful supplier.

3. Deliveries will be “F.O.B. Destination” to each location and inside delivery is required. Supplier shall

deliver orders as specified by the department and have them accompanied with a packing slip. All

invoices shall reflect the IWQ number and the delivery address. It shall spell out the exact

description as indicated in the Quote Schedule. Unit pricing per case/box/etc. for each line item

should not be extended beyond two (2) decimal places.

All invoices should show either price per case, box, bag, container, etc.

F.O.B. Point: Item(s) shall be shipped F.O.B. Destination. The seller shall retain title for the risk

of transportation, including the filing for loss or damages. The invoice covering the items is not

payable until all items are delivered and the contract of carriage has been completed. Unless

the F.O.B. clause states otherwise, the supplier assumes transportation and related charges

either by payment or allowance.

Unit Price in the Quote Schedule MUST include all costs associated with this purchase

INCLUDING SHIPPING/DELIVERY.

V. Delivery

1. Indicate on the attached Quote Schedule for each item, the number of calendar days required for

delivery, after receipt of order and all pertinent information necessary from Gwinnett County.

Supplier’s Delivery A.R.O. should not exceed 72 hours. Due to funding requirements, all items

must be received by December 7, 2026. Delivery A.R.O. may be used in determining award.

2. DELIVERY WILL BE F.O.B. DESTINATION TO THE FOLLOWING LOCATION:

Gwinnett Senior Services Center

567 Swanson Drive

Lawrenceville, GA 30043

Contact: Kenneth Jordan

Phone: 678-277-0973

Delivery Time: Monday - Friday 6:00am to 2:00pm

3. The Gwinnett Senior Services Center can accommodate up to a 48’ trailer. Supplier must be able to

make deliveries without causing damage to Gwinnett County property. If necessary, supplier will

need to have a hand truck or other means available to deliver goods to this facility.

4. GWINNETT COUNTY REQUIRES THAT ALL INVOICING AGAINST THIS IWQ REFLECT THE IWQ

NUMBER. ITEMS ORDERED FROM THIS IWQ MUST BE INVOICED SEPARATELY FROM THOSE

ITEMS ORDERED WHICH ARE NOT A PART OF THIS IWQ.

IWQ #140255

Page 4

VI. Award

Gwinnett County reserves the right to reject any or all quotes, to waive technicalities and to make an

award as deemed in its best interest. The County reserves the right to award to overall low quote, or by

line item if determined that it is in the best interest of the County to award in such manner. This

information should be considered when submitting pricing.

ATTENTION: AWARD WILL BE MADE BY COST OF LOWEST UNIT OF MEASURE – QUOTES MAY NOT

BE EVALUATED IF THIS PROCESS IS NOT DONE CORRECTLY.

VII. References

A minimum of three (3) references, where there is similar size and scope of work that has been

completed, should be listed on the attached reference sheet.

IWQ #140255

Page 5

ITEM

DESCRIPTION

APPROX.

QTY

BRAND

NAME

& MFG. #

SIZE

BIDDING/

QTY/CASE

VENDOR

PRODUCT

CODE

DELIVERY

A.R.O.

LOWEST

UNIT OF

MEASURE

PRICE

PER/

UNIT

PRICE PER

CASE/BOX/BAG

ETC.

TOTAL

PRICE

Ketchup, bottle,

(25)/16 oz/case

60 cases

HEINZ

#2345

10oz

bottle / 25

PER CASE

12345

24 hours $0.08/oz $20.00 per case $1,200.00

This was calculated as follows:

To find the “Lowest Unit of Measure”: ($20.00 per case divided by 25 bottles = $0.80 per bottle; then, $0.80 per bottle divided by 10oz = $.08/oz)

PLEASE NOTE: To compare quote prices, the lowest unit of measure must be rounded to the fourth (4th) decimal place.

Total Price - $20.00 X 60 cases (approximate quantity) = $1,200.00

THE TOTAL PRICE IS DETERMINED BY MULTIPLYING THE COST PER CASE/BOX/BAG ETC. BY THE APPROX. QTY.

NOTE: THE COST OF LOWEST UNIT OF MEASURE (i.e. Cost per OZ.) WILL BE EVALUATED AND USED TO DETERMINE THE AWARDED SUPPLIER.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Purchase of Household Items

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See also