Project Management and Consulting Support Services for FIS & HCM System Implementation

Location:	Tennessee
Posted:	Aug 8, 2026
Due:	Sep 10, 2026
Agency:	City of Kingsport
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

Sealed Price Proposals for the following will be received by the Procurement Manager until 4:00 P.M., Eastern

Time, September 10, 2026, and at that time publicly opened in Conference Room 436, City Hall located at 415

Broad Street., Kingsport, TN with only the names of the submitters being read aloud. All proposals will be

considered for award or rejection at a later date.

PROJECT: Project Management and Consulting Support Services for the Implementation Process and Go-Live

Support for Tyler Technologies Financial Information System (FIS) and UKG Human Capital

Management (HCM) System

Documents for the above referenced item are available online at kingsporttn.gov/city-services/purchasing.

Interested parties may also contact the Procurement Department at (423) 229-9419.

By submission of a signed proposal, the offeror certifies total compliance with Title VI and Title VII of the Civil

Rights Act of 1964, as amended, and all regulations promulgated thereunder.

No submitted proposals may be withdrawn for a period of ninety (90) days after the scheduled closing time of

the receipt of proposals. All proposals shall be signed, sealed and addressed to the Procurement Manager, City

of Kingsport, 415 Broad Street., Kingsport, TN 37660 and marked “FIS & HCM System Implementation” The

City by its governing regulations reserves the right to accept or reject any or all proposals received, to waive

any informalities in bidding and to re-advertise.

PUB 1T: 08/08/26

Chris McCartt

City Manager

August 8, 2026

PROJECT:

Project Management and Consulting Support Services for the Implementation Process

and Go-Live Support for Tyler Technologies Financial Information System (FIS) and

UKG Human Capital Management (HCM) System

Dear Prospective Submitter:

You are invited to submit a sealed price proposal for the above project. A copy of the Public Notice,

and Request for Proposal are attached. Please make certain your Proposal is signed by an authorized

representative of your company. Other items may be required to be included in your proposal so please

read the documents thoroughly.

If you have questions please contact me at (423) 229-9315 or email brentmorelock@kingsporttn.gov .

We look forward to receiving your proposal.

Regards,

Brent Morelock, CPPO, CPPB

Procurement Manager

City of Kingsport – Procurement Department

415 Broad Street, Kingsport, TN 37660

Phone – (423) 229-9419 Fax – (423) 224-2433

PROCUREMENT PROCESS

A. Proposals will be received by the Procurement Manager until 4:00 P.M., Eastern Time on September

10, 2026 at which time it will be publicly opened in Conference Room 436, City Hall, 415 Broad

Street, Kingsport, Tennessee.

B. The Sealed Proposal shall be signed by an authorized representative and the sealed envelope

addressed as follows:

Procurement Manager

City of Kingsport

415 Broad Street

Kingsport, Tennessee 37660

Proposal for FIS & HCM System Implementation

C. An original hard copy and six (6) additional hard copies of the Proposal are required.

D. Proposals, modifications, or corrections received after the scheduled closing time of the receipt of

Proposals will not be considered. The City of Kingsport is not responsible for delays in delivery by

mail, courier, etc.

E. No submitted Proposal may be withdrawn for a period of ninety (90) days after the scheduled closing

time of the receipt of Proposals.

F. No oral interpretation will be made to any Proposer as to the meaning of the Proposal Specifications

or any part thereof. Each written request for clarification or interpretation shall be made in writing to

the City.

NOTE – It is the intent of the City to issue one (1) addendum, if necessary. Written request for

clarification and/or interpretation must be submitted via email to the Procurement Manager by the

end of the business day, August 24, 2026 and the addendum will be issued by 4:00 P.M., Eastern

Time, on August 28, 2026 and will be available online at https://www.kingsporttn.gov/city-

services/purchasing/. Written requests for clarification shall be submitted to the Procurement

Manager by email to brentmorelock@kingsporttn.gov

It shall be the Proposer’s responsibility to make inquiry as to the addenda issued. Any and all

addenda shall become part of the scope of work, and all Proposers shall be bound by such addenda,

whether or not received by Proposer.

G. A non-mandatory pre-proposal conference will be held from 2:00 to 4:00 P.M., Eastern Time, on

August 19, 2026 @ City Hall, Conference Room 436, 415 Broad Street, Kingsport, TN 37660.

Those not able to attend in person may join via Microsoft Teams @

Join: https://teams.microsoft.com/meet/283642527496164?p=jua1Av4RbwaMINC3Sa

Meeting ID: 283 642 527 496 164

Passcode: fU7ZE6Gp

General Terms and Conditions

A. Taxes – The City is exempted from Federal Excise Taxes, State of Tennessee and local sales taxes and

Proposer must quote prices which do not include such taxes, unless by law the taxes must be a part of

the price. Exemption Certificates will be furnished upon request.

B. Indemnification – The City of Kingsport, its officers, agents and employees shall be held harmless from

liability from any claims, damages and actions of any nature arising from the use of any service and/or

materials furnished by the Proposer, provided that such liability is not attributable to negligence on the

part of the using agency of failure of the using agency to use the materials in the manner outlined by the

Proposer in descriptive literature or specifications submitted with the Proposal. The City will not

indemnify the successful Proposer.

C. Patent Liability – The successful Proposer, at his own expense, will defend any suit which may be

brought against the City to the extent that it is based on a claim that the goods furnished through a

contract/agreement infringes a United States patent, and in any such suit will pay those costs and

damages which are attributable to such claims and finally awarded against the City.

D. Limitation of Remedies – Any remedies in the Proposer’s Proposal, to include Agreement, License

Product Agreement, Terms and Conditions, Literature, etc., that may be considered in agreement to

waive the legal rights of the citizens of the City of Kingsport may be considered cause for rejection.

E. All agreements related to the purchase and sale of any product pursuant to this bid document will

include the following conditions: "Notwithstanding anything in this section to the contrary, any

provision of provisions of this Section will not apply to the extent they are (it is) finally determined by a

court of competent jurisdiction, including Appellate review if pursued, to violate the laws or

Constitution of the State of Tennessee."

F. Insurance – During any work performed by the successful Proposer(s) on the premises of the City or

otherwise, the successful Proposer(s) agrees to take such measures as to effectually prevent any accident

to persons or property during or in connection with the work; and especially to indemnify and save

harmless the City from all loss, costs, damages, expense and liability for property damage and for

bodily injuries to, or death of, any persons, including without limitation, as to both property damage and

bodily injury, and the Proposer and the City and their representative agents and employees, occasioned

in any way by the acts or omissions of the Proposer, or the Proposer’s agents, employees, during or in

connection with said work, excepting only property damage, bodily injury or death caused by the sole

negligence of the City, its agents or employees.

The successful Proposer shall maintain such insurance as will protect it from claims under Workers’

Compensation Acts and from any claims for bodily injuries, including death, either to its employees or

others, and from all claims on account of property damage, which may arise in connection from said

work.

All Certificates of insurance and policies shall contain the following clause: "The insurance covered by

this Certificate will not be canceled or materially altered, except after thirty (30) days written notice has

been received by the City."

Insurance required with a minimum of One Million Dollars ($1,000,000.00) limits are Comprehensive

General Public and Professional Liability, Comprehensive Automobile Liability and Owner’s Liability.

This requirement will be effective for the life of any contract/agreement entered into by the Proposer

and the City.

G. F.O.B. – All prices will be quoted F.O.B. Kingsport, Tennessee, delivery to City of Kingsport’s location

shall be without additional charge.

H. By submission of a signed Proposal, the Proposer certifies total compliance with Title VI and Title VII

of the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

I. Contracts and purchases will be made or entered into with the lowest, responsible, compliant Proposer

meeting specifications for the particular grade or class of material, work or service desired in the best

interest and advantage to the City of Kingsport. Responsible Proposer is defined as a Proposer whose

reputation, past performance, and business and financial capabilities are such that he would be judged

by the appropriate City authority to be capable of satisfying the City’s needs for a specific contract or

purchase order.

J. The City reserves the right to determine the low Proposer either on the basis of the individual items or

on the basis of all items included in its Request for Proposal, unless otherwise expressly provided in the

Request for Proposal. The City reserves the right to accept any item or group of items of any kind and

to modify or cancel in whole or in part, its Request for Proposal. The City reserves the right to award to

multiple vendors.

K. All contracts or purchase orders issued for this award will be governed by the laws of the State of

Tennessee. Arbitration is not permitted and if a dispute arises between the parties concerning any

aspect of the contract or purchase order and it cannot be resolved by mutual agreement, any party may

resort to resolution of the dispute by litigation in the state or federal courts for Kingsport, Sullivan

County, Tennessee. The parties waive their right to a jury trial. Mandatory and exclusive venue and

jurisdiction for any disputes shall be in state or federal courts for Kingsport, Sullivan County,

Tennessee.

L. The City, in accordance with its governing directives, reserves the right to reject any and all Proposals,

to waive any informality or irregularities in Proposals and unless otherwise specified by the Proposer, to

accept any item.

M. All contracts, purchase orders, and any documents or material obtained by the City may be subject to

disclosure in whole or in part pursuant to the Tennessee Open Records Act set out in T.C.A. 10-7-503 et

seq. without regard to any provision contained in the document declaring information confidential.

N. All contracts or purchase orders will include a provision that is not assignable by the Proposer without

the written consent of the City.

O. CONFLICT OF INTEREST:

1. No Board Member or officer of the City of Kingsport or other person whose duty it is to vote

for, let out, overlook or in any manner superintend any of the work for the City of Kingsport

has a direct interest in the award of the vendor providing goods or services.

2. No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in

the award or administration of an award supported by Federal funds if a conflict of interest,

real or apparent, would be involved. Such a conflict would arise when the employee, officer

or agent, any member of their immediate family, his or her partner, or an organization, which

employs, or is about to employ, any of the above, has a financial or other interest in the firm

selected for award.

3. The grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept

gratuities, favors or anything of monetary value from vendors, potential vendors, or parties to

sub-agreements.

4. Do you or any officers/part-owners/stake-holders/employees of this company have any

relative(s) (relatives include spouse, children, stepchildren or any to whom you are related by

blood or marriage) that are currently employed by the City of Kingsport, Tennessee,

including the Kingsport City School System or serve on the Kingsport Board of Mayor and

Aldermen or the Kingsport Board of Education? _____Yes ______No

If you answered yes please state the name and relationship of the employee or member of the

Kingsport Board of Mayor and Aldermen or Kingsport Board of Education member

__________________________________________________________________

5. Are you or any officers/part-owners/stake-holders/employees of this company also

employees of the City of Kingsport, including the Kingsport City School System or serve on

the Kingsport Board of Mayor and Aldermen or Kingsport Board of Education? _______Yes

______No

If you answered yes please state the name of the employee or board member

___________________________________________________

6. By submission of this form, the vendor is certifying that no conflicts of interest exist.

P. DRUG FREE WORKPLACE REQUIREMENTS:

1. Private employers with five or more employees desiring to contract for construction services

attest that they have a drug free workplace program in effect in accordance with TCA 50-9-112.

Q. ELIGIBILITY:

1. The vendor is eligible for employment on public contracts because no convictions or guilty

pleas or pleas of nolo contender to violations of the Sherman Anti-Trust Act, mail fraud or state

criminal violations with an award from the State of Tennessee or any political subdivision

thereof have occurred.

R. GENERAL:

1. Vendor fully understands the preparation and contents of the attached offer and of all pertinent

circumstances respecting such offer.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Category*	Solicitation Name	Addenda	Engineer/Architect Contact	Pre-bid Meeting	Bid Opening Date & Time / Reply Date
RFP	Project Management and Consulting Support Services for FIS & HCM System Implementation		Procurement Department - Brent Morelock, email brentmorelock@kingsporttn.gov	08/19/2026 @ 02:00 PM ET	Sep 10,2026 04:00 PM ET

Project Management and Consulting Support Services for FIS & HCM System Implementation

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