Bulk Printing and Mailing Services

Location:	Pennsylvania
Posted:	Feb 19, 2026
Due:	Mar 5, 2026
Agency:	Housing Authority of the City of Pittsburgh
Type of Government:	State & Local
Category:	Q - Medical Services S - Utilities and Training Services
Solicitation No:	RFP/RFQ#400-04-26
Publication URL:	To access bid details, please log in.

RFP/RFQ#400-04-26

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations qualified to provide Bulk Printing and Mailing Services.

Issue Date:

Feb 9, 2026 08:00 am

Meeting Date:

Feb 19, 2026 10:00 am

Deadline Date:

Mar 5, 2026 10:00 am

Procurement Documents

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Feb 9, 2026

RFP #400-04-26 Bulk Printing and Mailing Services

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Feb 19, 2026

PRE SUBMISSION SIGN IN SHEET RFP #400-04-26 Bulk Printing and Mailing Services

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Housing Authority of the City of Pittsburgh

RFP #400-04-26

Bulk Printing and Mailing

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Bulk Printing and Mailing Services

RFP #400-04-26

Due:

March 5, 2026

10:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

Housing Authority of the City of Pittsburgh

SECTION I

INTRODUCTION

RFP #400-04-26

Bulk Printing and Mailing

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. Day-to-day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide Bulk Printing and Mailing Services.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of three (3) years with two (2), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company contract

for review and acceptance by HACP, please submit an electronic version in MS Word format with

your proposal. If your contract is not included with your proposal, it is assumed that HACP’s

contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

Housing Authority of the City of Pittsburgh

RFP #400-04-26

Bulk Printing and Mailing

Following are the Key Dates associated with this Request for Proposals:

March 5, 2026

10:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

February 19, 2026

10:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/84831341262?pwd=LOaf8zX1S

akiwup68ihnhvMiyNaNiJ.1

Meeting ID: 848 3134 1262

Passcode: 663423

Dial by your location:

+1 301 715 8592 US (Washington D.C)

February 20, 2026

10:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/JmLhTogJQmyHC8Kldotw

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #400-04-26_Technical

[Full Company Name]_RFP #400-04-26_Fee Proposal

Housing Authority of the City of Pittsburgh

RFP #400-04-26

Bulk Printing and Mailing

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 10:00 a.m. on March 5, 2026, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 10:00 a.m. on March 5, 2026, regardless of the

selected delivery mechanism.

Housing Authority of the City of Pittsburgh

RFP #400-04-26

Bulk Printing and Mailing

SECTION II

SCOPE OF SERVICES

The scope of services specifically described below shall include, but is not necessarily limited to, the following.

1. The contractor shall provide the full process for bulk mailings, including printing, addressing, and

mailing.

2. The contractor shall provide a secure online platform for HACP to submit orders.

3. The contractor shall allow HACP to supply its own envelopes or provide pricing for printing envelopes

according to HACP’s specifications.

4. The contractor shall provide HACP with the time frames necessary to accommodate bulk mailings.

5. The contractor shall be able to accommodate occasional emergency printing and mailing jobs.

6. The contractor shall provide secure, real-time updates and tracking for bulk printing and mailing

projects, or provide tools that enable HACP to track printing and mailing progress.

7. The contractor shall be able to accommodate various types of mailing projects (e.g., window envelopes,

return envelopes, inserting a letter into another envelope, printing and applying labels to envelopes).

8. The contractor shall offer excellent communication, personal attention, and project management to guide

HACP clients through the process.

9. The contractor shall ensure that all files are print-ready, including performing mail merges if necessary,

verifying correct document formatting for printing, and completing de-duplication and data cleansing.

The contractor shall handle the drop-off of mailings to USPS, FedEx, UPS, or any other method of mailing

chosen.

The Professional Services Contract that is anticipated for us to obtain these services is included herein as

Attachment A.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Bulk Printing and Mailing Services

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