Class and Compensation Consultant Services

Location:	Oregon
Posted:	Sep 2, 2026
Due:	Oct 7, 2026
Agency:	City of Roseburg
Type of Government:	State & Local
Category:	Q - Medical Services
Publication URL:	To access bid details, please log in.

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CITY OF ROSEBURG

REQUEST FOR PROPOSALS

FOR

PROFESSIONAL/PERSONAL SERVICES

RFP NO. HR-26-01

SUBMITTAL DEADLINE: 2:00 P.M., October 7, 2026

03/2024

CITY OF ROSEBURG

REQUEST FOR PROPOSALS PROFESSIONAL/PERSONAL SERVICES

RFP NO. HR-26-01

NOTICE IS HEREBY GIVEN, the City of Roseburg is requesting sealed proposals from

qualified persons to provide Class and Compensation Consultant Services for assessment,

analysis, and recommendation regarding the City’s Non-Represented pay plan. Interested

parties will be provided sufficient information to prepare and submit proposals for consideration

by the City. It is the City’s intent to select the most advantageous proposal based on the

evaluation criteria set forth in the Request for Proposals (RFP) packet. A copy of the RFP

packet may be downloaded from the City’s website at https://roseburgor.gov/.

All proposals must be submitted by paper or electronically via email. Proposals received in

paper format must be sealed, clearly marked Class and Compensation Consultant Services

Proposal - RFP No. HR-26-01, 2:00 p.m., October 7, 2026, and received in the City Manager’s

Office at Roseburg City Hall by the above specified date and time. Proposals received

electronically via email must be sent to Amy Nytes, City Recorder at bids@roseburgor.gov and

clearly marked in the subject line of the email Class and Compensation Services Proposal -

RFP No. HR-26-01, 2:00 p.m., October 7, 2026, and received by the above specified date and

time. Any proposal received after that date and time, or not submitted in the proper manner,

will be returned without further consideration.

The City reserves the right to reject any and all proposals received as a result of this RFP, to

waive any irregularities and to accept the proposal deemed to be in the best interest of the City.

Preparation and submission of a proposal is at the proposer’s sole risk and expense.

____________________________________

Amy Nytes, City Recorder

Dated this 02 day of September, 2026.

Posted on the City’s website on this 02 day of September, 2026.

03/2024

CITY OF ROSEBURG

REQUEST FOR PROPOSALS FOR PROFESSIONAL/PERSONAL SERVICES

RFP NO. HR-26-01

GENERAL REQUIREMENTS AND INSTRUCTIONS TO PROPOSERS

1. GENERAL INFORMATION. These general requirements and instructions have

been written to describe the Class and Compensation Consultant Services more

particularly described in the Request for Proposals (RFP) Exhibit “C” for assessment,

analysis and recommendations regarding the City’s Non-Represented pay plan.

This RFP is intended to provide interested persons (herein referred to as proposers) with

sufficient information to prepare and submit proposals for consideration by the City. It is

the City’s intent to select the most advantageous proposal based on the evaluation criteria

set forth in this RFP.

The City reserves the right to reject any and all proposals received as a result of this RFP

prior to the execution of a contract upon a finding that it is in the public interest to do so.

Preparation and submission of a proposal is at the proposer’s sole risk and expense.

Proposals and all accompanying documents will become the property of the City and will

not be returned. See Section 16 of this RFP, entitled “Public Records”.

This RFP contains and incorporates the following:

Exhibit “A”

Exhibit “B”

Exhibit “C”

Exhibit “D”

Exhibit “E”

Proposal Form

Professional/Personal Services Contract, including City’s

Standard Contract Provisions

Description of Services

Minimum Qualifications

Evaluation Criteria

2. FORM OF PROPOSAL. Proposals are to be based on and submitted in

accordance with the instructions contained in this RFP. The City may change these

instructions at any time prior to the Solicitation Closing by addendum as provided in

Section 6 of this RFP. Proposers are responsible for responding to all addenda.

3. POINT OF CONTACT. The City Manager’s Office is the point of contact in the City

for this RFP. With the exception of technical questions regarding the services being

requested (See Section 4 below) all correspondence pertaining to this RFP should be

directed to Amy Nytes, City Recorder, 900 S.E. Douglas Avenue, Roseburg, OR 97470

or info@roseburgor.gov. The City Manager’s Office may be contracted by calling 541-

492-6700.

4. TECHNICAL CLARIFICATIONS, REQUESTS FOR CHANGES. Questions

regarding specific technical aspects of the service requested by this RFP or seeking

clarification concerning this RFP may be directed to John VanWinkle, Human Resources

Director, by calling 541-492-6866. No oral clarification will be binding on the City. The City

will be bound only by this RFP and any written addendum issued hereunder.

RFP PROFESSIONAL SERVICES – CLASS AND COMPENSATION – page 1

03/2024

Requests for changes to this RFP, including requests for changes in any of the exhibits

to this RFP must be submitted in writing to the City Recorder not later than ten calendar

days prior to the date of the Solicitation Closing. The request must include a statement of

the requested changes and the reason therefore. The request shall be marked as a

“Request of Change in RFP” and specify the RFP Number set forth in the caption to this

RFP. The City will respond to all written requests for changes, in writing, within five days

of receipt of such request.

If inquiries, comments or requests for changes raise issues that require clarification or a

modification to this RFP, the clarification or modification will be made by written

addendum as provided in Section 6 of this RFP.

5. SCHEDULE OF EVENTS. The following schedule of events shall be followed for

this RFP. Proposers are strongly encouraged to attend the RFP conference, if scheduled.

If no date is shown below, then the event is not scheduled for this RFP. Failure to attend

a Mandatory RFP Conference may result in proposal rejection.

Solicitation Starting Date

(RFP available)

Solicitation Closing

Initial Proposal Review Period

Notice of Competitive Range

Negotiation -Interview Period

Notice of Intent to Award

Award and Execution of Contract

September 2, 2026

2:00 p.m., on October 7, 2026

October 9 to October 15, 2026

October 19, 2026

Week of October 19, 2026

October 26, 2026

November 19, 2026

If the City receives a request for change or protest from a proposer in accordance with

the instructions in this RFP, the City may extend the Solicitation Closing date as

necessary to consider whether to issue an addendum. The City also reserves the right to

delay any of the dates set forth above, if it is determined to be in the best public interest

to do so. The addendum shall become effective upon execution by the City.

If the City decides to negotiate with proposers in the competitive range, notice of intent to

award will only be given to proposers in the competitive range and shall be made after

completion of negotiations.

6. ADDENDUM TO THE REQUEST FOR PROPOSALS. In the event it becomes

necessary to revise any part of this RFP prior to the Solicitation Closing, an addendum

will be provided to all proposers who have requested and received a copy of this RFP.

RECEIPT OF AN ADDENDUM MUST BE ACKNOWLEDGED BY SIGNING AND

RETURNING THE DOCUMENT WITH THE PROPOSAL. Proposers may protest

requirements of this RFP by submitting a request for change, in accordance with Section

4 of this RFP. No addendum will be issued less than four days prior to the date of the

Solicitation Closing.

7. FORMAT OF PROPOSALS. Proposals must contain the information specified in

Section 8 of this RFP. Proposals must be prepared on the proposal form attached hereto

as RFP Exhibit “A.” A proposal should provide a concise description of the proposer’s

RFP PROFESSIONAL SERVICES – CLASS AND COMPENSATION – page 2

03/2024

ability to satisfy the requirement of this RFP and the contract attached hereto as Exhibit

“B”, along with the City’s Standard Contract Provisions attached as an exhibit to such

contract.

8. CONTENT OF PROPOSALS. Proposals should demonstrate that the proposer

can furnish the services in a manner that will be cost effective for the City. Those

proposals which do not contain all information required by this RFP or are otherwise non-

responsive may be rejected immediately; however, the City has discretion to accept a

proposal that does not conform with all RFP requirements if the City determines that the

non-conformance is not substantial or material. If a proposal is unclear, or appears

inadequate, at the City’s discretion, the proposer may be given an opportunity to explain

how the proposal complies with the RFP. The City also has discretion to permit a proposer

to correct a typographical error or other minor mistake or oversight in its proposal.

8.1. Proposals must contain at least the following:

8.1.1 Proposal Form. The proposal form, attached hereto as RFP Exhibit

“A” must be fully completed, submitted and duly executed by the

authorized representative of the proposer, and include the following:

a. The proposer’s business name, address, telephone number,

email address and federal taxpayer identification number;

b. The proposer’s legal form of entity (sole proprietor,

corporation, LLC, etc.) and, if applicable, state of incorporation or

organization and main office address;

c. Name(s) and title(s) of person(s) authorized to submit the

proposal and to execute the professional services contract; and

d. The fees and charges that proposer will charge for the

services rendered based on the format outlined in RFP Exhibit “A”.

8.1.2 Qualifications. The proposers statement of qualifications must

contain the following:

a. A description of the key personnel that will perform the

services and their particular qualifications;

b. A description of how proposer complies with all minimum

qualifications set forth in RFP Exhibit “D”;

c. Special services the proposer can provide in connection with

the services required by this RFP and as described in RFP Exhibit

“C”; and

d. Any experience proposer has had in providing the services

required by this RFP to the City or other public entities.

RFP PROFESSIONAL SERVICES – CLASS AND COMPENSATION – page 3

03/2024

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Class and Compensation Consultant Services - RFP No. HR-26-01

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See also