CHFA 295-RFP for Janitorial Services

Location:	Connecticut
Posted:	Jul 14, 2026
Due:	Jul 28, 2026
Agency:	Connecticut Housing Finance Authority
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Attachment Preview

Dear Interested Party:

Date: June 17, 2026

REQUEST FOR PROPOSALS FOR JANITORIAL SERVICES

The Connecticut Housing Finance Authority (“CHFA”) requests written proposals for

janitorial services from qualified vendors with offices in the State of Connecticut. CHFA will

not reimburse for any expenses incurred in connection with this Request for Proposals (“RFP”)

including, but not limited to, the cost of preparing the initial response and any additional

information requested or travel expenses relating to any oral presentation. Please be advised that

responses will be considered property of CHFA, are matters of public record, and may be

disclosed by CHFA after the awarding of a contract.

OVERVIEW

CHFA, a body politic and corporate constituting a public instrumentality and political

subdivision of the State of Connecticut, was created in 1969 and operates pursuant to Chapter

134 of the Connecticut General Statutes, as amended. CHFA’s purpose is to help alleviate the

shortage of affordable housing for low-income and moderate-income families and persons in

Connecticut by providing single family mortgages, financing for rental housing, and mortgages

for the purchase, development and construction of housing.

For additional information about CHFA, please reference CHFA’s website at

www.chfa.org.

A WALK THROUGH WILL BE HELD ON TUESDAY, JUNE 30, 2026, AT 10:00 A.M.

AT 999 WEST STREET, ROCKY HILL. PLEASE SEND AN EMAIL TO

RFP.RFQ@CHFA.ORG NO LATER THAN FRIDAY, JUNE 26, 2026, IF YOU PLAN ON

ATTENDING THE WALK THROUGH.

SCOPE OF SERVICES

CHFA is seeking the janitorial services described in Exhibit A for its office building located at

999 West Street, Rocky Hill, CT. The contract term will be up to three years.

• The square footage of the building is approximately 49,356.

• The square footage of carpeting is approximately 30,000.

• CHFA has approximately 145 employees, working a hybrid work schedule.

• Scheduled janitorial shift times are Monday through Friday 5:00 p.m. to 9:00 p.m.

• Selected vendor will provide all cleaning products, including (glass cleaner, sanitizers,

stainless steel cleaner, wax, etc.) Cleaning products used by selected vendor must follow

applicable United States Environment Protection Agency and the Connecticut

Department of Energy and Environmental Protection laws, guidelines, standards, and

regulations.

• Material Safety Data Sheets for cleaning products are required.

• CHFA will provide paper towels, trash bags, hand soap, sanitary products, and liners.

• Selected vendor will provide all necessary equipment.

• Selected vendor may be required at any time to comply with federal, state and/or CHFA

executive orders, guidelines, and protocols regarding health safeguards for workers

performing work for CHFA.

• Selected vendor is responsible for performing background checks of all vendor

employees, including but not limited to, criminal verification.

o Selected vendor is responsible for any and all costs related to the background

process and eligibility to work in the United States.

Firms will be evaluated on the basis of their written responses to this RFP, additional

written information as requested by CHFA, in person and/or virtual interviews, if any, including,

but not limited to, the following criteria:

• Qualifications of firm and staffing

• Organization and approach

• Fees

• Connecticut presence

CHFA may select multiple firms for the services described herein. No selected firm is

guaranteed or ensured any number of contracts or proportion of business.

REQUESTED INFORMATION

All firms must address the following issues and questions:

1. Provide a brief description of your firm, its history and main areas of business. Indicate

the total number of staff and the team available to CHFA.

2. Provide a summary of the key strengths and qualifications of your firm to serve as

janitorial service provider to CHFA. (Your response to this question should not exceed

one page).

4. Describe your presence in Connecticut, if any, including corporate existence in

Connecticut, whether formed in Connecticut or authorized to do business in the state.

This may include, but not be limited to, information on the number of offices your firm

maintains in Connecticut, the location of such offices, the number of Connecticut

residents employed in those offices, and payroll and corporate taxes paid in Connecticut.

-- 2 --

If your firm currently is not registered with the Connecticut Secretary of State, please

indicate whether your firm will register if your firm is awarded this contract.

5. Include any participation by your firm in any civic or other non-profit activities,

including any charitable contributions that your firm made in Connecticut.

6. Please provide an annual fee for the services listed on Exhibit A as well as an hourly fee

for additional services not included in Exhibit A or that may be necessary from time to

time.

7. Provide, in tabular form, information on the employee composition of your firm

indicating the total number of employees and the total number and percentages of

minorities and women employed and their titles.

8. Describe any and all material lawsuits, legal or administrative proceedings or

governmental investigations, criminal actions or law enforcement activities (including

those by federal, state or local authorities, or self-regulatory organizations) or non-routine

inquiries or investigations relating to you, your firm, or any of your affiliates, including

any proceedings to which you, your firm, your affiliates or any of their respective

officers, directors or employees are a named party or of which any of such has been the

focus, that have occurred in the last three (3) years or that are currently threatened,

including whether you, your firm, or any of your affiliates, or their respective officers,

directors or employees have been censured by any regulatory body. Describe any such

circumstances and advise whether these investigations or proceedings will affect you or

your firm’s ability to complete the proposed transaction and perform the services in this

RFP.

9. Describe whether you foresee any potential conflicts of interest arising from providing

janitorial services. If so, describe how your firm would address potential conflicts of

interest.

10. Has your firm ever been removed from an account prior to the expiration of its contract

(i.e., been fired)? If so, please explain. If you wish, list the name of a third party with

whom the Authority could discuss this termination.

11. Describe your firm's knowledge of and past experience with CHFA.

12. Please provide as references, a minimum of three clients for whom your firm has

performed similar and substantial services. Please include the name of the person to

contact, his or her phone number and email address. Please include as references any

other State of Connecticut agencies or departments that have engaged your firm to

perform services.

13. Selected persons or firms must comply with CHFA and State Ethics requirements, laws

and regulations. Persons or firms seeking to do business with CHFA are required to

comply with the ethics statement, attached hereto on Exhibit C, and the applicable

-- 3 --

provisions of the Code of Ethics and Code of Ethics for Lobbyists incorporated therein by

reference.

14. An authorized signatory of any firm submitting qualifications or proposals is required to

execute and submit with the proposals, qualifications and with any agreement or contract

awarded in accordance herewith all applicable representations and certifications set forth

on Exhibit B, attached hereto and made a part hereof, regarding:

• Gift and Campaign Contributions; Connecticut General Statutes §4-252

• Entities Making Investments in Iran; Connecticut General Statutes §4-252a

• Nondiscrimination; Connecticut General Statutes §4a-60 & Connecticut General

Statutes §4a-60a

• Consulting Agreements; Connecticut General Statutes §4a-81

• Campaign Financing Contributions; Connecticut General Statutes §9-612

All of the above are attached and incorporated herein on Exhibit D.

15. What is the most important question that we haven’t asked you? Why should CHFA hire

your firm instead of another firm?

FREEDOM OF INFORMATION ACT

Please be advised that all information submitted in a proposal or in response to a request

for additional information is subject to disclosure under the Connecticut Freedom of Information

Act, as amended and judicially interpreted. If a firm believes that its response contains financial,

trade secrets or other data that it claims should not be public (“Confidential Information”), the

firm must identify specifically the pages and portions of its proposal or additional information

that contain the claimed Confidential Information by visibly marking all such pages and portions.

An entire response marked Confidential Information will not be accepted. If CHFA receives a

request for an applicant’s Confidential Information, it will use its best efforts to notify the firm of

such request and provide the applicant with a copy of any written disclosure request, provided,

CHFA will not be liable to the firm or any other party for any failure to act as described herein.

The firm may provide written consent to the disclosure or may object to the disclosure by

notifying CHFA in writing, identifying in the notice the basis for its objection, including the

appropriate statutory exemption(s) from disclosure. The firm shall be responsible for defending

any complaint brought in connection with the nondisclosure, including, but not limited to,

appearing before the Freedom of Information Commission, providing witnesses and documents

as appropriate, and for payment of CHFA’s costs and expenses, including attorney fees.

-- 4 --

SUBMISSION OF RESPONSES

The following requirements must be observed in the preparation and submission of a proposal:

1. All inquiries should be directed to Shelly Mondo at RFP.RFQ@chfa.org no later than

Friday July 10, 2026. Firms submitting a proposal should not contact members of the

CHFA’s Board of Directors or CHFA staff, which may be grounds for elimination from

consideration.

2. The entire proposal must not exceed 20 single-sided pages, exclusive of cover letter and

exhibits.

3. Submissions must be sent electronically (not to exceed 25 MB) to RFP.RFQ@chfa.org

no later than 4:00 p.m. on July 28, 2026. Faxed responses will not be considered.

4. Responses must include a cover letter signed by an individual authorized to enter into an

agreement with CHFA on behalf of the firm which shall specify that the firm is

responding to the RFP/Q for janitorial services. Please also remember to include

completed Exhibit B (Representations and Certifications), and Exhibit C (OPM

Form 1 and SEEC Form 10).

5. Selected firms must comply with all state and federal laws applicable to CHFA including,

but not limited to, ethics requirements, laws, procedures and regulations and must

execute CHFA statutory provisions, certifications and affidavits attached hereto.

CHFA reserves the right to:

a. Reject any and all proposals received in response to this request;

b. Modify the proposed Scope of Services at its discretion;

c. Negotiate the fees contained in any proposal;

d. Waive or modify any irregularities in proposals received;

e. Award contracts in any manner necessary to serve the best interest of CHFA and

the State of Connecticut, without obligation to accept a proposal based upon the

lowest fee schedule; and

f. Request additional information as determined necessary or request some or all

firms responding to make oral presentations.

-- 5 --

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP	Post Date	Due Date	Additional Documents
CHFA 295-RFP for Janitorial Services	06/17/26	07/28/26 4:00 p.m.	Questions and Answers

CHFA 295-RFP for Janitorial Services

Attachment Preview

See also