Civil Aviation Medicine Aviation Medical Officers

SOLICITATION # T8080-240567

ADVANCE CONTRACT AWARD NOTICE (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services, or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier(s).

1.        TITLE

Civil Aviation Medicine Aviation Medical Officers

2.        OBJECTIVE

To provide Transport Canada with medical services and advice to support the aeromedical certification of aviation personnel. Transport Canada has a requirement for Category 1 Specialist Medical Officers and Category 2 Medical Officers on an as and when required basis to undertake medical activities and review complex files within Civil Aviation Medicine regional offices and at times in different locations to present training workshops.

3.        DEFINITION OF THE REQUIREMENT

CATEGORY 1 SPECIALIST MEDICAL OFFICERS

The requirement is for Specialist Medical Officers. The medical officer will provide medical services and advice to support the aeromedical certification of aviation personnel. Transport Canada has a requirement for physicians on an as and when required basis to undertake medical activities such as the assessment of medical files within Civil Aviation Medicine regional offices and at times to review complex files.

CATEGORY 2 MEDICAL OFFICERS

This requirement is for Medical Officers. The medical officer will provide medical services and advice to support the aeromedical certification of aviation personnel. Transport Canada has a requirement for physicians on an as and when required basis to undertake medical activities within Civil Aviation Medicine regional offices and at times in different locations to present training workshops.

TASKS

CATEGORY 1 SPECIALIST MEDICAL OFFICERS

The Specialist Medical Officer will be called upon to support the aeromedical certification of aviation personnel (pilots, flight engineers and air traffic controllers). Physicians qualified under Category 1 must provide medical advice as part of the Aviation Medical Review Board (AMRB), as follows:

a)        To review and provide aeromedical recommendations for the management of complex or threshold Medical Certificate (MC) cases related to ethnic affairs;

b)        To review MC cases previously assessed as unfit by Regional Aviation Medical Officer /Aviation Medical Officer (RAMO/AMOs), when requested, in accordance with CARs 424.12 (1);

c)        To review new medical documentation provided by an applicant who has requested a review hearing by the Transportation Appeal Tribunal of Canada (TATC);

d)        To provide advice on matters relating to aeromedical policy, guidelines, research, education, or training related to ethnic issues;

e)        To provide advice on aeromedical issues or cases brought forward by other Branches of TC, the Canadian Air Force (CAF) Aerospace and Undersea Medical Board (AUMB), other Government of Canada departments, or other ICAO contracting states, at the discretion of Director Civil Aviation Medicine (DCAM) and,

f)        To attend AMRB meetings held the first Wednesday of each month, in person or remotely as requested by the Project Authority. This allows them to offer specialized advice to Transport Canada on certain complex files. Specialists are expected to review up to 6 cases in each ARMB session.

DELIVERABLES FOR MEDICAL OFFICERS

Attend the ARMB monthly.

Review files outside of ARMB as and when required.

Support with policy development or procedural changes when required.

Be familiar with policies, legislation, and standards relating to Aviation Medicine in Canada.

CATEGORY 2 MEDICAL OFFICERS

The Medical Officer must support the aeromedical certification of aviation personnel (pilots, flight engineers and air traffic controllers). The Physician Consultant must provide the following services:

a)        To review and assess routine Medical Evaluation Report (MERs) which includes reviewing the MER that CAMEs have completed, reviewing medical documents (blood work, ECGs etc.), assessing the applicant for “fit” or “unfit” characteristics);

b)        To review and assess complex MERs under the supervision of the Regional Aviation Medical Officer (RAMO) Note: Complex being cases where the applicant has an elaborate or complex medical situation that may impact their fitness to operate an aviation aircraft;

c)        To review Aviation Document Holder (ADH) medical files in conjunction with Specialist Medical Advisors, Office Manager/Clinical Assessment Officer and CAM office staff as necessary;

d)        To prepare correspondence to TC licensing offices (Nationwide) and to ADHs on medical issues;

e)        To provide guidance and advice on conducting MER examinations with applicants to CAMEs;

f)        To prepare case presentations once a month for the AMRB, this will include pulling all findings and recommendations if any, to AMRB for review; reviewing the full applicant file in its entirety and ensuring all documents are available to AMRB.; and,

g)         To participate in case discussions at the AMRB, attendance will be required either in person on teleconference on an as and when needed basis.

DELIVERABLES FOR MEDICAL OFFICERS

The Aviation Medical Officer will evaluate pilots, air traffic controllers, and other aviators based on their fitness for aviation. They will represent the Minister of Transportation in arbitrating medical fitness for aviation. The Aviation Medical Officer will also draw on significant policy experience to the Director of Medicine on questions of policy relating to medical fitness for aviation.

Decisions must be made based on the Canadian Aviation Regulations (CARs), and the medical requirements as determined in the medical section of the Aeronautics act.

WORK LOCATION

Services for Category 1 are required to be delivered on-site in Ottawa. Meetings with other regions will be online via Microsoft Teams.

Services for Category 2 are required to be delivered remotely. There may be options for in person work if desired, but this is not required. Meetings with other regions will be online via Microsoft Teams.

LANGUAGE OF DELIVERABLES

All communications, including documentation and attending meetings must be provided both orally and in writing in English and/or French.

EQUIPMENT

Transport Canada will provide the Medical Officers the necessary equipment (tablets and onsite-peripheral devices).

TRAVEL

There is no travel requirement.

4.        CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS)

CATEGORY 1 SPECIALIST MEDICAL OFFICERS

Any interested supplier must demonstrate by way of a statement of capabilities that they meet all of the following requirements:

Experience:

•        Must have 5 years of experience in clinical (general or specialized), medical practice in any medical discipline

•        Must have 5 years of experience participating in the development of aviation related medical policy or internal guidelines

Must be able to demonstrate knowledge and understanding of Civil Aviation Regulations (CARs) and the Aeronautics Act. This means that the successful candidate must be able to apply the CARs 404 medical standards to the assessment of medical fitness for aviation.

Must meet Academic qualifications which include Graduation with a medical degree from a recognized School of Medicine. To be recognized, Canadian institutions must appear in the Directory of Universities, Colleges and Schools in the Provinces and Territories of Canada. https://www.cicic.ca/868/search_the_directory_of_educational_institutio…

Professional designation, accreditation, and/or certification:

Valid unrestricted license to practice medicine in any province or territory of Canada AND Board certified from the Royal College of Physicians and Surgeons or eligible in Aerospace Medicine or possesses a diploma in Aviation Medicine. Proof of accreditation and/or certification will be required.

Language:

Must be fluent in one of Canada’s official languages (English or French). Fluent/Proficient is defined as Written, Verbal, and Comprehension at a minimum Advanced Professional Proficiency level or above. Advanced Professional Proficiency means that the supplier must be able to use the language fluently and accurately on all levels normally pertinent to professional needs. The supplier must be able to tailor language to audience and discuss in depth highly abstract or unfamiliar topics. Able to speak with a great deal of fluency, grammatical accuracy, complex vocabulary and in an idiomatic fashion. Understands all forms and styles of speech and shows strong sensitivity to social and cultural references.

Security: Reliability

The contractor/offeror must, at all times during the performance of the contract/standing offer, hold a valid designated organization screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC) 2. The contractor/offeror personnel requiring access to protected information, assets or sensitive work site(s) must each hold a valid reliability status, granted or approved by the CSP, PWGSC 3. The contractor/offeror must not remove any protected information or assets from the identified work site(s), and the contractor/offeror must ensure that its personnel are made aware of and comply with this restriction 4. Subcontracts which contain security requirements are not to be awarded without the prior written permission of the CSP, PWGSC 5. The contractor/offeror must comply with the provisions of the: a. Security Requirements Check List and security guide (if applicable), attached at Annex A b. Contract Security Manual (latest edition).

CATEGORY 2 MEDICAL OFFICERS

Any interested supplier must demonstrate by way of a statement of capabilities that they meet all of the following requirements:

Experience:

•        Must have 5 years of experience in clinical (general or specialized), medical practice in any medical discipline

•        Must have 10 years of experience in performing medical assessments to determine suitability for aviation medical certification (civilian or military)- or equivalent experience within Transport Canada

•        Must have 5 years of experience in supervising other health care professionals including nurses, and physicians assistants

•        Must have 5 years of experience participating in the development of aviation related medical policy or internal guidelines

•        This experience must have been gained in the past 15 years

Must be able to demonstrate knowledge and understanding of Civil Aviation Regulations (CARs) and the Aeronautics Act. This means that the successful candidate must be able to apply the CARs 404 medical standards to the assessment of medical fitness for aviation.

Must meet Academic qualifications which include:

Graduation with a medical degree from a recognized School of Medicine. To be recognized, Canadian institutions must appear in the Directory of Universities, Colleges and Schools in the Provinces and Territories of Canada. https://www.cicic.ca/868/search_the_directory_of_educational_institutio…

Professional designation, accreditation, and/or certification:

Valid unrestricted license to practice medicine in any province or territory of Canada AND Board certified from the Royal College of Physicians and Surgeons or eligible in Aerospace Medicine or possesses a diploma in Aviation Medicine. Proof of accreditation and/or certification will be required.

Language:

Must be fluent in one of Canada’s official languages (English or French). Fluent/Proficient is defined as Written, Verbal, and Comprehension at a minimum Advanced Professional Proficiency level or above. Advanced Professional Proficiency means that the supplier must be able to use the language fluently and accurately on all levels normally pertinent to professional needs. The supplier must be able to tailor language to audience and discuss in depth highly abstract or unfamiliar topics. Able to speak with a great deal of fluency, grammatical accuracy, complex vocabulary and in an idiomatic fashion. Understands all forms and styles of speech and shows strong sensitivity to social and cultural references.

Security: Reliability

The contractor/offeror must, at all times during the performance of the contract/standing offer, hold a valid designated organization screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC) 2. The contractor/offeror personnel requiring access to protected information, assets or sensitive work site(s) must each hold a valid reliability status, granted or approved by the CSP, PWGSC 3. The contractor/offeror must not remove any protected information or assets from the identified work site(s), and the contractor/offeror must ensure that its personnel are made aware of and comply with this restriction 4. Subcontracts which contain security requirements are not to be awarded without the prior written permission of the CSP, PWGSC 5. The contractor/offeror must comply with the provisions of the: a. Security Requirements Check List and security guide (if applicable), attached at Annex A b. Contract Security Manual (latest edition)

5.        APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT

This procurement is not subject to any trade agreement(s).

6.        EXCLUSIONS AND/OR LIMITED TENDERING REASONS

The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified):

o        Canadian Free Trade Agreement (CFTA) - Article(s) 504: Scope and Coverage, Clause 11 (h) (ii). Health Services or Social Services.

o        Canada-Chile Free Trade Agreement (CCFTA) - Article(s) Part 1 – Annex Kbis-01.1-1 and Annex Kbis-01.1-2 G. Health and Social Services

o        Canada-Colombia Free Trade Agreement - Article(s) Annex 1401-4 Services, Schedule of Canada, Section B – Excluded Coverage, Part I, G.

o        Canada-Honduras Free Trade Agreement - Article(s) Annex 17.4: Services, Schedule of Canada, Section B – Excluded Coverage, Part I – Service Exclusions by Major Service Category, G. Health and Social Services.

o        Canada-Korea Free Trade Agreement - Not listed under Annex 14-C Services, Schedule of Canada Applicable to the Trade Agreement.

o        Canada-Panama Free Trade Agreement - Article(s) Annex 5: Services, Section B – Excluded Coverage by Major Service Category, Part I, G. Health and Social Services

o        Canada-Peru Free Trade Agreement (CPFTA) - Article(s) Annex 17.4: Services, Schedule of Canada, Section B – Excluded Coverage, Part I – Service Exclusions by Major Service Category, G. Health and Social Services.

7.        JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

Category 1:

All specialist physicians included in this ACAN are experienced in their area of specialization. Civil Aviation Medicine requires specialist physicians to review complex cases where flexibility must be exercised. These physicians sit on the board of the Aviation Medical Review Board. This is a regulatory requirement as per the Canadian Aviation Regulations (CARs – Standard 424). Without these specialist physicians CAM would be in breach of regulations and would be unable to meet its mandate.

Category 2:

All of the physicians pre identified in this ACAN have significant experience in Aviation Medicine. This is critical to Civil Aviation Medicine due to the highly specialized nature of regulatory aviation medicine as a discipline. As a result of this, they are frequently called upon to provide advice to the Director of Medicine on the certification of medical fitness for aviation. Furthermore, they are able to analyze medical files quickly and thoroughly due to their significant experience. Aviation Medicine is a very specialized area of medicine and as such this is a very niche set of skills and knowledge pertaining to the discipline of Aviation Medicine that the doctor possesses which make them uniquely qualified for this type of work. In order for TC to ensure there is no disruption to the Operations of the Civil Aviation Unit and Aeronautic division Nationwide the collective knowledge of this group of doctors is crucial. The following details the highly specialized skills which are critical to Transport Canada’s Civil Aviation Medicine. To our knowledge, there are a restricted number of sources in Canada who are qualified and have the necessary experience needed to offer these specialized services. The pre-identified suppliers meet all of the minimum essential requirements described in this ACAN.

8.        GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work").

9.        PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE

The proposed contract(s) is from April 01, 2025 to March 31, 2026.

10.        COST ESTIMATE OF THE PROPOSED CONTRACT

The total estimated value of all contracts issued under Category 1 and Category 2 from April 01, 2025 to March 31, 2026 will be $200,000.00.

The pretax per hourly rate for each Category 1 Medical Officer is $185 per hour. The rate per Aviation Medical Review Board meeting attended will be $655.

The pretax per hourly rate for each Category 2 Medical Officer is $185 per hour.

11.        NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER

Category 1 Specialist Medical Officers

1.        Dr. Guillaume Dumont (Psychiatrist)

725 Boulevard Lebourgenuf, Quebec, QC, G2J OC4

Category 2 Aviation Medical Officers

1.        Dr. Mukthar Ali

3820 40 Ave, Lloydminster, Saskatchewan. S9V 1Y5

12.        SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

13.        CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES

The closing date and time for accepting statements of capabilities is March 21, 2025 at 2:00 p.m. EST.

14.        INQUIRIES AND STATEMENTS OF CAPABILITIES ARE TO BE DIRECTED TO:

Tania Cantin

Procurement Specialist

Transport Canada

330 sparks street, Ottawa, ON

Telephone : 613-447-7499

Email : tania.cantin@tc.gc.ca

A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

• Exclusive Rights