RFP | Public Works, On-Site Metal and Junk Vehicle Processing and Removal

Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2809
Request for Proposals:
Confederated Tribes of the Colville Reservation
Project Title: On Site Metal and Junk Vehicle Processing and Removal
General Information
Posted Date: 08/12/2026
Deadline for Questions: 09/10/2026
Final Answers Posted: 09/16/2026
Closing Date: 09/18/2026
Opening Date: 09/24/2026
1. Introduction
The Confederated Tribes of the Colville Reservation (CTCR) is a Sovereign Nation. Presidential
Executive Order established the Colville Indian Reservation in 1872, with a land base of 1.4
million aces, located in North Central Washington State and additional off-reservation trust
lands. The Administrative Headquarters are located at the Colville Indian Agency Campus,
approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.
Our business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Saturdays, Sundays,
Tribal and Federal holidays.
1.02 Proposal Deadline/Address/Contents
The deadline for receipt of proposals is 09/18/2026 and must be received by the Tribes, either by
hand delivery, express delivery, electronic submission or regular mail no later than 5:30 p.m. on
that day Pacific Standard Time. Proposals must be submitted to the Public Works Department
ATTN: Ron Toulou no later than 5:30 pm on that day. All proposals and accompanying
documentation will become the property of the Colville Tribes and will not be returned.
Consultant accepts all risk of late deliver of mailed proposal regardless of fault. Proposals are to
be sent to: Public Works Department ATTN: Ron Toulou, P.O. Box 150, 12 Lakes Street,
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Nespelem, WA. 99155 or by electronic submission to ronald.toulou@colvilletribes.com.
1.03 Proposal Preparation Instructions and Information Required in Your Proposal
Please provide (3) copies of your proposal. In order to facilitate the review process and obtain
the maximum degree of comparison, proposals should include the following information
presented in the order and format shown below:
1.04 Required Format/Information
* Title Page: Show Request for Proposal (RFP) subject, name of Respondent/Respondents
firm(s), address, telephone and fax numbers, name of contact person and date of
submission. Attachment A
* Transmittal Letter: A one or two-page summary stating the Responder's understanding of
the work to be done and making a positive commitment to perform the work within the
time period required.
* Table of Contents: A clear identification of the material by section and page number.
* Profile of the Respondent/Respondents: Include location of office(s), number of partners,
managers, supervisors, seniors, and other professional staff. Describe the range of
activities performed by your firm, including capability for determining cost/feasibility of
* Approach: Provide a detailed and clear description of the approach and methodology for
implementing the work.
* Qualifications and Experience of Staff: Include a list of personnel to be used for this
work and their qualifications. Resume, including education, licensing information,
background accomplishments, relevant continuing professional education and any other
pertinent information must be included for each of the key personnel to work on the
project. The Responder/Responders must include a statement in the proposal to the effect
that "the key personnel assigned to this project as described in this proposal will not be
removed from the Project without prior approval of the Tribes' COR."
* Qualifications and Experience of Firm: Company experience which is relevant to the
proposed work, i.e. experience with other Tribal entities. References: Attachment B
* Indian Preference: CTCR shall, to the greatest extent feasible, provide preference to
Indian-owned economic enterprises and Indian organizations. Projects developed and
operated with assistance under 25 CFR Part 1000 are subject to Section 7(b) of the Indian
Self-determination and Education Assistance Act (25 U.S.C. 450e (b)). Section 7(b)
provides that to the greatest extent feasible, preference shall be given to Indian
organizations and Indian-owned economic enterprises in the award of all contracts and
subcontracts. If applicable, please include documentation of Indian enrollment and
TERO certification. Preference must be provided in accordance with the requirements
set forth in 24 CFR 1000.48 and Chapter 10-1 Tribal Employment Rights. If applicable,
provide documentation of Indian enrollment and TERO certification. In accordance with
the adopted TERO Compliance, to be eligible as a tribally owned or Indian owned
business, the business shall apply for certification with the Tribal Employment Rights
Office (TERO) and must be eligible for certification prior to submitting a proposal.
Contact TERO for more information: TERO Director, P. O. Box 150
Nespelem, WA 99155. Phone 509.634.2200
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* Cost Proposal: Include a detailed itemized cost statement showing estimated staff hours
and rate(s), delineated by task. Also, include an itemized listing of all other expenses or
fees that are anticipated. Attachment A.
1.05 Questions Regarding the Project
Requests for interpretation/clarification of this RFP must be emailed to
ronald.toulou@colvilletribes.com. Unauthorized contact with other tribal employees regarding
this RFP may result in disqualification. All oral communications will be considered unofficial
and non-binding on the Tribes.
All questions must be submitted no later than 3:00 p.m., PST, 09/10/2026. All responses will be
posted on the Tribes' web site at: https://www.colvilletribes.com/rfp within two business days
after receipt of the question.
2. Evaluation Procedures
The evaluation factors reflect a wide range of considerations. While cost is important, other factors are
also significant. Consequently, the Colville Tribes may select other than the lowest cost solution. The
objective is to choose the Contractor capable of providing a reliable and effective solution within a
reasonable budget.
An award will be made to a responsible Indian Bidder if within 10% of the lowest non-Indian Proposal
Price and defined experience.
Evaluation Criteria: The proposals will be evaluated on the basis of the following criteria and point
ranges. Maximum Points: (100)
1) Responsiveness of the proposal in clearly stating an understanding of the work to be performed.
(0-15)
2) Reasonableness of overall time estimates as well as the time estimates for each major section of
the work to be performed (0-5)
3) Qualifications and experience of Responder/Responders (0-20)
4) Size and structure of firm and ability to maintain continuity of work (0-5)
5) Experience of Responder/Responders in developing reports for Tribes or other government
entities on the unmet needs of their citizens. (0-20)
6) Qualifications and experience of staff to be assigned. Education, position in the firm, and years
and types of experience will be considered (0-10)
7) Indian preference (0 - 10)
8) TERO certification documented & included (5)
9) Cost (0-10)
3.0 Acceptance/Rejection of Proposals
The CTCR reserves the right to reject any and all proposals, whether or not within applicable cost limits,
and to waive any information in the proposals received, whenever such rejection or waiver is in the best
interest of the CTCR. In the event of disagreement or grievances regarding contract, it is the CTCR
policy to resolve all contractual issues per adopted Procurement Policy.
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4.0 Scope of Work (SOW) and Specifications
4.01 Purpose
The purpose of this project is to contract with Respondent or Respondents who best demonstrate
expertise identifying for Junk Vehicle Processing and Removal.
Processing of the Metal and Junk Vehicles is to occur on-site, at the Colville Tribes Recycling
Facility and must include removing and disposing of Hazardous Materials to include the
following:
* Batteries
* Refrigerants
* Gasoline and Diesel Fuel
* Antifreeze
* Brake Fluid
* Engine Oil
* Transmission Fluid
* Power Steering Fluid
* Differential Fluid
* Windshield Washer Fluid
* Mercury Switches (found in anti-lock brakes (ABS) and convenience lighting)
* Lead (battery connectors and wheel weights)
* A non-permeable or impermeable base such as a durable leak proof liner must be
provided to prevent any fluids from escaping and leaching into the ground and soils on
site.
* All Hazardous Waste(s) removed during the process must be disposed of in accordance
with Colville Tribal Environmental Trust Department and/or EPA Requirements and
Regulations, whichever is most stringent. If an offeror is found to be out of compliance
during work, a stop work order may be issued until offeror comes back into compliance
and Colville Tribes Public Works Solid Waste Staff authorizes the continuation of work.
* Any loose material/litter that may become dislodged from the vehicle(s) during the
recycling process including but not limited to (lug nuts, broken glass, plastic materials,
etc.) must also be cleaned up off the ground prior to the end of the project.
Once the vehicle(s) and metal(s) have been processed, all materials must be removed completely
off of the Colville Reservation to an off-site processing facility, no exceptions.
4.02 Respondent Capacity to Conduct the Project
The Respondent/Respondents shall provide evidence of its ability to furnish all qualified
personnel, facilities, equipment, and supplies to the Recycling Center Site at 62 Schoolhouse
Loop Road, Nespelem, WA in accordance with appropriate standards on behalf of the
Confederated Tribes of the Colville Reservation.
4.03 Reports Required
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The Respondent/Respondents shall provide at least monthly (or more often if requested by the
Tribes' COR) reports on the progress of the work.
4.04 Contract
Prior to any binding agreement with the successful Respondent(s) for services under this RFP,
the successful Respondents will be required to enter into a Tribal Consulting Contract for the
requested services under this RFP. This RFP does not constitute an obligation or agreement on
the part of the Tribes. A labor hour type contract is anticipated. It provides for the procurement of
services on the basis of direct labor hours at specified hourly rates.
4.05 Period of Performance
Any contract let from this RFP shall be in effect upon the date of award and shall continue to be
in effect until the termination of the Contract. It is anticipated that the Project should require no
more than 365 days to complete.
4.06 Key Personnel
The personnel specified in the Responder/Responder's proposal are considered to be essential to
the work being performed hereunder. Prior to changing any of the individuals specified in the
proposal, the Responder/Responders shall notify the Contracting Officer reasonably in advance
and submit a justification for the proposed substitutions in sufficient detail (including names,
titles and resumes) to permit the evaluation of the impact on the quality of work performed. No
personnel changes shall be made by the Contractor without the prior written consent of the COR.
4.07 Payment and Submission of Invoices
Payment for work performed under the contract shall not exceed the agreed upon amount, unless
otherwise agreed upon, in writing, by both parties. Payment shall be made to the contractor based
on progress achieved. The contractor must submit each invoice in sufficient detail to document
progress. Invoices will not be accepted on more frequent intervals than once a month. Invoices
requesting payments shall be prepared and submitted in duplicate and contain the following
information: contract number, detailed description of services, and total cost.
In the event of abandonment of the work or termination of the contract for any cause, under the
respective sections of the contract, the terms of any settlement shall be subject to approval by
CTCR Contracting Officer or designee. The CTCR shall not disburse monies after giving notice
of abandonment or termination. A settlement may be reached to include may include restitution
of funds disbursed for services not performed.
5.0 Terms and Conditions
5.01 Site Visitations
The Contractor site visit is required, this can be scheduled by contacting Ron Toulou Jr. at
509-634-2809 or Ronald.toulou@colvilletribes.com. By submitting his/her proposal, the
Consultant acknowledges that he/she has satisfied him/herself as to the nature and locations of
the work.
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5.02 Contractor's Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the
Consultant and shall not be chargeable in any manner to the Colville Tribes.
5.03 Completeness of Proposal
The Consultant must submit a completed Proposal (Form 1) signed by a Contractor
representative authorized to bind the proposing firm contractually. The Consultant must identify
on the form any exceptions the Contractor takes to the Tribes RFP, or declare that there are no
exceptions taken
5.04 RFP Amendments
The Colville Tribes reserves the right to request any respondent clarify its proposal or to supply
any additional material deemed necessary to assist in the evaluation of the proposal.
The Colville Tribes reserves the right to change the RFP schedule or issue amendments to the
RFP at any time. The Colville Tribes also reserves the right to cancel or reissue the RFP. All
such addenda will become part of the RFP. It is the consultant's responsibility to check the
Tribe's website (www.colvilletribes.com) for the issuance of any amendments prior to submitting
a proposal response.
5.05 Insurance Requirements
The Colville Tribes will require the selected Consultant to comply with the insurance
requirements as listed in the RFP. Questions regarding insurance requirements can be discussed
with the Tribes Risk Management Office, (509) 634-2845.
5.06 Equal Opportunity Requirements
The Colville Tribes is an equal opportunity employer and requires all Contractors to comply with
policies and regulations concerning equal opportunity. The contractor, in the performance of the
Contract, agrees not to discriminate in its employment because of the employees or applicant's
race, religion, national origin, ancestry, sex, age, or physical handicap.
5.07 Other Compliance Requirements
In addition to the nondiscrimination and affirmative action compliance requirements previously
listed, the Contractor awarded a Contract shall comply with Federal, State, Tribal and local laws,
statutes and ordinances relatively to the execution of the work. This requirement includes, but is
not limited to, protection of public and employee safety and health; environmental protection;
waste reduction and recycling; the protection of natural resources; permits; fees; taxes; and
similar subject.
5.09 Ownership of Documents
All documents, reports, studies, conclusions and summaries prepared by the Consultant shall
become the property of the Colville Tribes.
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5.10 Confidentiality of Information
All information and data furnished to the Contractor by the Colville Tribes and all other
documents to which the Contractor's employees have access during the term of the Contract,
shall be treated as confidential to the Colville Tribes. Any oral or written disclosure to
unauthorized individuals is prohibited.
5.11 Hold Harmless
The Contractor shall hold harmless, defend, and indemnify the Colville Tribes and the Tribes
officers, agents, and employees against any liability that may be imposed upon them by reason of
the Contractor's failure to provide worker's compensation coverage or liability coverage.
5.12 Safety
All applicable regulations pertaining to safety, the Contract Manager shall strictly adhere to
including Tribal Occupational Safety and Health Act (TOSHA) standards and regulations.
Particular care shall be exercised in connection with the operation of vehicle and other
equipment on the site.
5.13 Debarred
Selected consultant must sign a Certification Regarding Debarment and Suspension stating that
they are not presently debarred or suspended or declared ineligible for the award of contracts by
any Federal, State or any Tribal Government. Attachment B
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ATTACHMENT A:
PROPOSAL COVER PAGE: _____Project Title____________________________
Company Name_________________________________________ Date______________
Address__________________________________________________________________
Contact Person and Title:_____________________________________________________
Telephone Number_________________________ Fax Number_____________________
Email address________________________________________
Length of time in business_______________________________________
Gross revenue for the prior fiscal year (in US dollars). ______________________________
Total number of similar clients served in similar capacity____________________________
TOTAL ESTIMATED PRICE OF SERVICES (Attach detailed budget if necessary)
Cost of Services (Anticipated Total Hours x Rate) __________________
Overhead costs (describe) ___________________
Necessary travel ___________________
TERO Fees ___________________
Other (describe) ___________________
Total Price $ _________________
Authorized Respondent Signature____________________________________________
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Telephone_______________________________
ATTACHMENT B:
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND
OTHER RESPONSIBILITY MATTERS.
A. The Firm/Respondent certifies, to the best of its knowledge and belief, that:
1. The Firm/any of its Principals-
(a) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared
ineligible for the award of contracts by any Federal agency or any Tribal Government.
(b) Have ( ) have not ( ), within a 7 year period preceding this offer, been convicted or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state or local) contract or subcontract;
violation of Federal or state antitrust statutes relating to the submission of offers; or commission of
embezzlement, theft, forgery, bribery, falsification or destruction or records, making false statements, tax
evasion, ore receiving stolen property; and
(c) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a
government entity with, commission of any of the offenses enumerated in subdivision (A)(1)(b) above.
(d) The Firm has ( ) has not ( ), within a 7-year period preceding this offer, had one or more
contracts terminated for default by any Federal agency or any Tribal Government.
2. Principals for the purposes of the certification, mean officers; directors, owners, partners, and
persons having primary management or supervisory responsibilities within a business entity (e.g. general
manager; plant manager, head of a subsidiary, division, or business segment, and similar positions). If
this certification concerns a matter within the jurisdiction of an agency of the United States and the
making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution
under 18 U.S.C. 1001.
B. The Firm shall provide immediate written notice to the Contract Officer if at any time prior to
contract award the Firm learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (A) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be considered
in connection with a determination of the Firm's responsibility. Failure of the Firm to furnish a
certification or provide such additional information as requested by the Contracting Officer may render
the Firm's proposal non-responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system or
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records in order to render, in good faith, the certification required by paragraph (A) of this provision.
The knowledge and information of a Firm is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
E. The certification in paragraph (A) of this provision is a material representation of fact upon
which reliance was placed when making award. If it is later determined that the Firm knowingly
rendered an erroneous certification, in addition to the remedies available to the Government, the
Contracting Officer may terminate the contract resulting from this solicitation for default.
I hereby certify that the information above is true accurate and complete under penalty of fraud.
_____________________________________
Authorized Signature
ATTACHMENT C:
CLIENT REFERENCES (Include additional pages if desired)
Client Reference # 1
Name of Entity/Firm:________________________________________________
Mailing Address:___________________________________________________
City/State/Zip Code:_________________________________________________
Contact Name______________________________________________________
Title______________________________________________________________
Phone Number______________________________________________________
Date when work performed:___________________________________________
Description of work performed:________________________________________
__________________________________________________________________
Client Reference # 2
Name of Entity/Firm:________________________________________________
Mailing Address:___________________________________________________
City/State/Zip Code:_________________________________________________
Contact Name______________________________________________________
Title______________________________________________________________
Phone Number______________________________________________________
Date when work performed:___________________________________________
Description of work performed:________________________________________
__________________________________________________________________
Client Reference # 3
Name of Entity/Firm:________________________________________________
Mailing Address:___________________________________________________
City/State/Zip Code:_________________________________________________
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