License and support for TotalCard.

Mississippi State University
Notice of Proposed Sole Source Purchase
Mississippi State University anticipates purchasing the item(s) listed below as a
sole source purchase. Anyone objecting to this purchase shall follow the
procedures outlined below.
1. Commodity or commodities to be purchased (make, model, description):
License and support for TotalCard
2. Explanation of the need to be fulfilled by this item(s), how is it unique from all other
options, and why it is the only one that can meet the specific needs of the department:
TotalCard provides Access Control for door access, Student attendance tracking, and StarRez
Interface for residence hall door access. The intent of this agreement is to renew the license
and support annually for a four year period.
3. Name of company/individual selling the item and why that source is the only possible
source that can provide the required item(s):
This product provides for the continued functionality and support of our existing TotalCard
system.
4. Estimated cost of item(s) and an explanation why the amount to be expended is considered
reasonable:
$249,086.00 ($62,271.50 per year for four years) - This represents a less than 15% increase
over the previous year's support. This is well in line with industry practices.
5. Explanation of the efforts taken by the department to determine this is the only source and
the efforts used to obtain the best possible price:
BadgePass is the manufacturer of the TotalCard system and is the only source for licensing
and support for TotalCard.

Any person or entity that objects and proposes that the commodity listed is not sole source and
can be provided by another person or entity shall submit a written notice to:
Jennifer Mayfield, CPPO
Interim Deputy Director of Procurement & Contracts
jmayfield@procurement.msstate.edu
Subject Line must read "Sole Source Objection"
The notice shall contain a detailed explanation of why the commodity is not a sole source
procurement. Appropriate documentation shall also be submitted if applicable.
If after a review of the submitted notice and documents, MSU determines that the commodity
in the proposed sole source request can be provided by another person or entity, then MSU will
withdraw the sole source request publication from the procurement portal website and submit
the procurement of the commodity to an advertised competitive bid or selection process.
If MSU determines after review that there is only one (1) source for the required commodity,
then MSU will appeal to the Public Procurement Review Board. MSU will have the burden of
proving that the commodity is only provided by one (1) source.