Construction of the Roadway Improvements and Traffic Signal of Port Royal Road and Buckner Lane

PROPOSAL CONTRACT
FOR THE CONSTRUCTION OF
City: Spring Hill
County: Maury
Description Of Project: Intersection of Port Royal Road and Buckner Lane
Project Length: 0.936 Miles
Completion Time: On or Before 12 Months from Notice to Proceed from City
By:
City, St.:
Surety:

TABLE OF CONTENTS
Page #
Instruction to Bidders ............................................................................................. 4
Special Provisions......Special Provision Number, Regarding ............................ Date Page #
SP01 Contract Owner ............................................................... N/A 11
102B Unbalanced Bids ............................................................. 04-01-26 12
102I Employing & Contracting w/ Illegal Immigrants ............... 04-01-26 13
102LC TDOT Standard Specifications for Road and .................. 04-01-26 15
Bridge Construction
106B Prohibition on Certain Telecommunication and
Video Surveillance Services or Equipment ..................... 04-01-26 16
107FP Water Quality and Storm Water Permits ......................... 04-01-26 19
700SIG Highway Signs, Luminaires, and Traffic Signals ............. 04-01-26 24
1275 Debarment, Suspension, etc ........................................... 04-01-26 26
1290 Non-Discrimination in Employment ................................. 04-01-26 28
Page #
Proposal......................................................................................................................................... 29
Bid Form ..................................................................................................................................... 32
Bid Form Footnotes.................................................................................................. 38
Proposal Certification ................................................................................................................... 40
Proposal Bond ............................................................................................................................. 41
Proposal Guarantee ..................................................................................................................... 43
City of Spring Hill Forms
Drug-Free Workplace Affidavit ................................................................................................. 44
Indemnification Agreement ....................................................................................................... 46
Certificate of Nondiscrimination ............................................................................................... 47
Title VI Compliance Survey...................................................................................................... 48
Certificate of Non-Illegal Immigrant Use................................................................................... 50
Certificate of Non-Collusion ..................................................................................................... 51
Construction Contract Specification Requirements and Compliance............................... 52
Contract............................................................................................................. 54
Contract Payment and Performance Bond................................................................ 57
Technical Special Provisions Page #
Spring Hill Traffic Systems............................................................................. 60
Special Provision 725 71
Utility Relocation Project Manual (Water & Sewer)............................................... 92
Water Quality and Storm Water Permit Applications and SWPPP..................................... 114

ATTENTION
It shall be the bidders' responsibility to confirm that the Proposal
Contract contains all the documents indicated on the Table of
Contents.
Should any omissions occur, the appropriate documents may be
obtained from the CITY OF SPRING HILL upon request.

CITY OF SPRING HILL
INSTRUCTIONS TO BIDDERS
BIDS TO BE RECEIVED
10/27/2026
Sealed bids for the construction of the Roadway Improvements and Traffic Signal at the
Intersection of Port Royal Road and Buckner Lane project will be received by the CITY OF
SPRING HILL, at 199 Town Center Parkway, Spring Hill, TN 37174, Attn. Kyle Therriault,
Purchasing Agent, until 1:59 PM CDT October 27th, 2026 and opened publicly at the City Hall
Board Room, 199 Town Center Parkway, Spring Hill, TN 37174 at 2:00 PM CDT October
27th, 2026. The reading of the bids will begin at 2:00 PM CDT.
The proposed construction shall be performed in accordance with the most current
version of the Standard Specifications for Road and Bridge Construction of the Tennessee
Department of Transportation, and the Standard Roadway and Structures Drawings of the
Tennessee Department of Transportation which are incorporated herein by reference and made
a part hereof. In addition, only the Special Provisions contained within the applicable Proposal
Contract will be considered binding. Any reference to any Special Provision not contained
within the applicable Proposal Contract shall be disregarded. All questions related to the
Proposal Contract, Plans, Specifications or Special Provisions shall be directed to the Engineer,
Patrick Murray, PE at The Corradino Group, Inc., 377 Riverside Drive, Suite 410,
Nashville, TN 37064, pmurray@corradino.com (by 5:00 PM on October 20th, 2026). An
addendum, if necessary, will be published on the City website by October 23rd, 2026.
Information received from other offices of the CITY OF SPRING HILL is strictly advisory.
IMPORTANT NOTICE TO BIDDERS:
Prospective bidders should read the following instructions carefully before submitting
their bids. Special attention is called to the regulations of the CITY OF SPRING HILL that total
bids, rather than unit prices, will be read. Proposals shall be rejected as being irregular if they
fail to contain a unit price for each item listed. Extensions of the various items must be sub-
totaled, carried forward, and shown as a grand total following the last proposal item. All entries
must be in ink.
After a bidder has deposited a proposal with the CITY OF SPRING HILL, they can
withdraw it only on written request in accordance with Subsection 102.07 of the Tennessee
Department of Transportation Standard Specifications.
Any and all documents submitted to the CITY OF SPRING HILL that are associated with
this project are subject to the Tennessee Public Records Act. Access to the record is governed
by the Tennessee Public Records Act and the policies of the CITY OF SPRING HILL and the
Office of Open Records Counsel.
Totals read at the opening of the bids are not guaranteed to be correct and no final
award of the contract will be made until bids and extensions have been checked and re-
checked.

The CITY OF SPRING HILL reserves the right to reject any bid proposal which is not
acceptable to the parties as listed, although such bid proposal would otherwise qualify as the
lowest and best bid under the Tennessee Department of Transportation Standard
Specifications.
The CITY OF SPRING HILL reserves the right to reject any or all Proposals, to waive
technicalities or to advertise for new Proposals, if in the judgment of the awarding authority, the
best interest of the CITY OF SPRING HILL will be promoted thereby.
The CITY OF SPRING HILL reserves the right to reject any or all Proposals, to waive
irregularities and/or informalities in any Proposal, and to make an award in any manner,
consistent with law, deemed in the best interest of the CITY OF SPRING HILL.
The CITY OF SPRING HILL reserves the right to cancel the award of any Contract, at any
time prior to execution of said Contract by all parties without any liability against the CITY OF
SPRING HILL.
The awarding of the contract or rejection of all proposals will be made within 60 days
after the formal opening of the proposals. Upon award, a detailed letter of instructions will be
forwarded along with appropriate documents to the low bidder.
The CITY OF SPRING HILL hereby notifies all bidders, that it will affirmatively insure
that in any contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the basis of age, race, color, religion, national origin, sex or
disability in consideration for an award.
The CITY OF SPRING HILL is an equal opportunity affirmative action employer, drug-
free, with policies of nondiscrimination on the basis of race, sex, religion, color, national or
ethnic origin, age, disability, or military service.
In accordance with Tennessee Code Annotated, Title 12, Chapter 4, Part 1, the
Contractor cannot be currently engaged in, and will not for the duration of the contract, engage
in a boycott of Israel.
PREQUALIFICATION OF BIDDERS:
Each prospective bidder and subcontractor will be required to file a document entitled
"Prequalification Questionnaire." The foregoing shall be filed on a form provided by the
Tennessee Department of Transportation. The form must be filled out completely, and the truth
and accuracy of the information provided must be certified by a sworn affidavit signed by an
officer, partner, owner or other authorized representative of the applicant who has authority to
sign contracts or other legal documents on behalf of the applicant. A prospective bidder must
be prequalified by and in good standing with the Tennessee Department of Transportation prior
to the issuance of a proposal form. A prospective subcontractor must be prequalified by and in
good standing with the Tennessee Department of Transportation prior to being approved as a
subcontractor. Each prospective bidder or subcontractor shall notify the CITY OF SPRING
HILL if there is any subsequent change in the name, organization or contact information
provided.

Prospective bidders' "Prequalification Questionnaire" shall be filed with the Tennessee
Department of Transportation at least fourteen (14) days prior to the date of opening bids on
any letting in which the applicant intends to submit a bid to the CITY OF SPRING HILL, or at
least fourteen (14) days prior to the date on which the applicant requests approval as a
subcontractor under a contract awarded by the CITY OF SPRING HILL. Bidders intending to
submit proposals consistently shall complete and submit the prequalification application
annually; however, this document may be changed during such period upon submission of
additional favorable reports or upon receipt by the Tennessee Department of Transportation of
substantiated evidence of unsatisfactory performance. The Tenness ee Department of
Transportation reserves the right to request additional information and documentation to clarify
and/or verify any information submitted in an applicant's prequalification application.
The prequalification form can be found at the web address
Contractor Prequalification - Construction Division -
TDOT - TN.gov
A proposal to be used for non-bidding purposes may be issued to any interested party
regardless of prequalification. This proposal Contract will be marked "Void for Bidding". A
contractor that has purchased a proposal contract that was marked "void for bidding" can buy
another book once they are fully prequalified before the bid date.
PRE-BID CONFERENCE
A Pre-Bid Conference will be held at the CITY OF SPRING HILL City Hall, at the City
Hall Board Room, 199 Town Center Parkway, Spring Hill, TN 37174, on October 13th, 2026
at 1:00 PM. All Parties interested in bidding are hereby invited to attend this
meeting. Attendance is mandatory.
LICENSING REQUIREMENTS
According to the types of funds used, contractor bidding requirements differ. When using
Local Government funds and without any Federal funds, proposals shall be completed as
described below:
Proposals shall be submitted by a bidder licensed with the Tennessee Department of
Commerce and Insurance (TDCI), Board for Licensing Contractors (BLC) on construction
contracts where the total cost is twenty-five thousand ($25,000) or more. In accordance with
T.C.A. 62-06-119, proposals and bid documents shall be prepared and administered as follows:
62-06-119. Bid documents -- Penalties.
(a) Any person or entity preparing plans, specifications or any other documentation
for inclusion in an invitation to bid or comparable bid document including any electronic
bidding documents, shall reference this chapter in such documentation and include a
specific statement informing the invited bidder that it is necessary for such bidder to be
properly licensed at the time of the bid and provide evidence of compliance with the
applicable provisions of this chapter before such bid may be considered.
(b) The person or entity involved in the preparation of the invitation to bid or
comparable bid documents, including any electronic bid documents, shall direct that the
following information be written upon the bid envelope or provided within the electronic
bid document:

(1) The name, license number, expiration date thereof, and license classification
of the contractor applying to bid for the prime contract;
(2) The name, license number, expiration date thereof, and license classification
of the contractor applying to bid for the masonry contract where the total cost of the
materials and labor for the masonry portion of the construction project exceeds one
hundred thousand dollars ($100,000);
(3) The name, license number, expiration date thereof, and license classification
of the contractor applying to bid for the electrical, plumbing, heating, ventilation, or air
conditioning contracts except when such contractor's portion of the construction project
is less than twenty-five thousand dollars ($25,000);
(4) For each vertical closed loop geothermal heating and cooling project, the
company name, department of environment and conservation license number,
classification (G, L or G,L) and the expiration date, except when the geothermal portion
of the construction project is in an amount less than twenty-five thousand dollars
($25,000);
(5) Prime contractor bidders who are to perform the masonry portion of the
construction project which exceeds one hundred thousand dollars ($100,000), materials
and labor, the electrical, plumbing, heating, ventilation or air conditioning or the
geothermal heating and cooling must be so designated; and
(6) Only one (1) contractor in each of the classifications listed above shall be
written on the bid envelope or provided within the electronic bid document.
(c) Failure of any bidder to furnish the required information shall void such bid and
such bid shall not be considered. Upon opening of the bid envelope or initial opening of
an electronic bid, the names of all contractors listed shall be read aloud at the official bid
opening and incorporated into the bid. Prior to awarding a contract, the awarding person
or entity and its authorized representatives shall verify the accuracy, correctness and
completeness of the required information, and any discrepancies found in the spelling of
names of bidders, transposition of license numbers, or other similar typographical errors
or omissions may be corrected within forty-eight (48) hours after the bid opening
excluding weekends and state-recognized holidays.
(d) No invitation to bid may require that any subcontractor be identified, listed or
designated until the final bid submission by the prime contractor, or that any prime
contractor accept the bid of any subcontractor until the final bid submission by the prime
contractor. This subsection (d) shall apply only to design/bid/build procurements where
cost is the primary criterion for the contract award.
(e) Any person or entity, public and private, awarding a bid to a contractor who is not
licensed in accordance with this chapter shall be subject to the penalty provided in
T.C.A. 62-06-120(b).
(f) Notwithstanding the Uniform Administrative Procedures Act, compiled in title 4,
chapter 5, relative to the amount of civil penalties that may be imposed, the board may
impose a civil penalty not to exceed five thousand dollars ($5,000) for willful violation of
this section.
Because TDOT work classifications and the BLC licensing classifications slightly differ,
the Local Government will verify only that the apparent low bidder is licensed in the general
classification (e.g., Heavy Construction (HC), Highway, Railroad, Airport Construction (HRA),
Specialty (S), Municipal and Utility Construction (MU), or Electrical Contracting (CE)) and not
the specific subcategories of these classifications for the type of work involved in the project.
This is in recognition that the prime contractor is required to complete 30% of the specific
project work and may subcontract the remainder of the work.

Title 48 of Tennessee Code requires all contractors and subcontractors that are
domestic or foreign Corporations, Limited Liability Companies, Limited Partnerships, or Limited
Liability Partnerships to be in good standing with the Secretary of State (i.e., have a valid
Certificate of Existence/Authorization). This includes being duly incorporated, authorized to
transact business, and/or in compliance with other requirements as detailed by the Secretary of
State.
Bidders that are domestic or foreign corporations, limited liability companies, limited
partnerships, or limited liability partnerships, must be in good standing with the Secretary of
State (i.e., have a valid Certificate of Existence/Authorization) on or before twenty-one (21) days
after proposals are opened.
PROPOSAL BOND
Each proposal must be accompanied by a bidder's bond, or Cashier's Check, or
Certified Check made payable to the CITY OF SPRING HILL in an amount equaling not less
than five percent (5%) of the amount bid. In the case of optional items in the proposals, the
amount of the bidder's bond or check must be in an amount equaling not less than five percent
(5%) of the total amount of the bid based on the high option.
If the bidder's bond is offered as guaranty, the bond must be on the form furnished by
the CITY OF SPRING HILL and made by a surety company, qualified and authorized to transact
business in the State of Tennessee and must be acceptable to the CITY OF SPRING HILL.
If a check is offered as guaranty, the check of the successful bidder will be cashable at
the discretion of the CITY OF SPRING HILL, pending the satisfactory execution and acceptance
of the contract and the contract bond.
ISSUANCE OF BIDDING DOCUMENTS
This CITY OF SPRING HILL will provide Plans, Proposal Contracts, and Tabulations of
Bids virtually. These documents can be downloaded by visiting
https://www.springhilltn.org/bids.aspx. Tennessee Department of Transportation Standard
Specifications can be found at https://www.tn.gov/tdot/tdot-construction-division/transportation-
construction-division-resources/2026-standard-specifications.html. Tennessee Department of
Transportation Standard Drawings can be found at https://www.tn.gov/tdot/state-engineering-
technical-training/production-support/standard-drawings-library/standard-roadway-
drawings.html. Proposals will be obtainable until the time set for bid receipt.
For those electing for a hardcopy, Tennessee Department of Transportation Standard
Drawing Books will be furnished by the Tennessee Department of Transportation at $100.00 per
book plus 9.25% sales tax, for in-state delivery. The most recent version of the Tennessee
Department of Transportation Standard Specifications for Road and Bridge Construction will be
furnished by the Tennessee Department of Transportation at $12.00 per book plus 9.25% sales
tax, for in-state delivery. There will be a minimum charge of $2.00 on any purchase. All
documents will be furnished without refund and transmitted at your risk.
When two or more contractors wish to bid together in a joint venture, each contractor will
be required to make a written request for such a proposal to the CITY OF SPRING HILL. This
request shall be signed by an authorized signatory of each firm.

Requests for joint venture proposals may be made in person or by telephone. However,
the proposal for said joint venture will not be issued until the request in writing, as set forth
above, is received by the CITY OF SPRING HILL.
REJECTION OF PROPOSALS
Proposals will be rejected as irregular if prior to the formal opening of the Proposal all of
the following documents have not been signed: (1) the bidder shall sign by written signature the
Proposal form, (2) the bidder shall sign by written signature the Proposal Certification form, (3)
the bidder shall sign by written signature the Proposal Bond form or the Proposal Guarantee,
whichever is applicable, (4) the Agent or Attorney-in-Fact representing a Surety Company shall
sign by written signature the Proposal Bond, if applicable. In addition, Proposals will be rejected
if any of the above signatures are a reproduced copy, such as, but not limited to a photostatic
copy or a facsimile transmission. An original, dated and valid Power of Attorney for the Attorney-
in-Fact must accompany the Proposal and the Contract. The accompanying Power of Attorney
must be dated, and the date must be the exact same date as the date on the Proposal Bond.
The Proposal and the Proposal Bond, including the attached Power of Attorney, shall be valid
and binding for 60 days subsequent to the date of opening bids.
Proposals shall be completed on the forms as issued. Proposals will be rejected as
being irregular if they are not prepared on the prescribed forms; if they show any omissions,
alterations of form, additions, or conditions not called for, unauthorized alternate bids, or
irregularities of any kind; or if they fail to contain a unit price for each item listed. Proposals may
be rejected if any of the unit prices contained therein are mathematically unbalanced, either
excessive or below the Engineer's Estimate.
Written alterations to unit prices and extensions of the various items in the bid item
sheets of the Proposal or, for computer assisted bids (CAB), in the CAB program generated set
of bid item sheets will not be cause for rejection of the Proposal, provided each alteration is
made in ink and is initialed by a duly authorized official of the company. In case of conflict
between altered unit prices or extensions thereof, the unit price in numerals will govern.
The Plans and Specifications are as much a part of the proposal form as if they were
bound therein. All of the documents contained therein are part of the proposal. Proposals shall
not be taken apart. Proposals taken apart may be subject to rejection. Photostatic or facsimile
copies of Proposal sheets may not be attached to the Proposal. Proposals containing forms not
issued by the CITY OF SPRING HILL may be subject to rejection.
Proposals will be rejected as irregular if the bidder fails to acknowledge all addenda.
Proposals will be rejected as irregular when submitted by a bidder who is not
prequalified and in good standing on the date of letting in accordance with Subsection 102.01 of
the Tennessee Department of Transportation Standard Specifications and Chapter 1680-5-3,
Prequalification of Contractors, of the Rules of the Tennessee Department of Transportation.
Proposals will be rejected as irregular when submitted by a bidder who is not licensed
according to the requirements as detailed above.
Reasonable grounds for believing that there has been collusion among the Bidders will
cause a rejection of all Proposals in which the Bidders involved are interested.

ADDENDA
Addenda to the Proposal will be acknowledged by all bidders. Failure to acknowledge
receipt of Addendum Letters is grounds for rejection. Addenda will be available virtually at
https://www.springhilltn.org/bids.aspx.
RETAINAGE
Effective for all contracts, the CITY OF SPRING HILL will hold 5% retainage from each
pay request. The Contractor will be required to establish a retainage account with the City's
designated banking partner. The City will facilitate the establishment of this account.
SUBCONTRACTS
Your special attention is called to Section 105 - Control of Work, and Section 108 -
Prosecution and Progress of the Tennessee Department of Transportation Standard
Specifications, concerning duties of the contractor and subletting of contracts.
CHANGED CONDITIONS
Your special attention is called to Section 104.02 of the Tennessee Department of
Transportation Standard Specifications, concerning changed conditions on this contract.
TENNESSEE PUBLIC RECORD ACT
Any and all documents submitted to the City of Spring Hill that are associated with this contract are
subject to the Tennessee Public Records Act. Access to the record is governed by the Tennessee Public
Records Act and the policies of the City of Spring Hill and the Office of Open Records Counsel.
SUBMISSION REQUIREMENTS
Contractor shall provide all required bid documents, as specified in the proposal
contract, in a sealed envelope. Sealed envelope shall be labeled with the contractor's name,
contractor's address, project name "Roadway Improvements and Traffic Signal at the
Intersection of Port Royal Road and Buckner Lane", and the bid opening date and time.