Town Beach Seawall

Town of Warren
REQUEST FOR PROPOSALS
BID #202601
Warren Town Beach Seawall

Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Acknowledgement of Risk and Hold Harmless Agreement
6.0 Proposal Content and Organization
7.0 Evaluation Criteria
8.0 Miscellaneous
9.0 Bid Form
Appendix A Anti-Kickback Acknowledgement
Appendix B Town of Warren Purchasing Rules and Regulations and
Terms and Conditions of Purchase

1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference: No Yes
Requests for Further Information Deadline: October 15, 2026
Requests for information or clarification may be made electronically to the attention of:
E-mail: warrenrecreation@gmail.com
Please reference the RFP number on all correspondence. Answers to questions received,
if any, will be posted on the internet as an addendum to this bid solicitation.
RFP Submission Deadline: October 22, 2026
Late submittals will not be considered.
Proposals must be mailed or hand delivered in a sealed envelope marked with the
RFP/Bid # and Project Name to:
Warren Town Hall - Clerk's Office 1st Floor
514 Main Street
Warren, RI 02885
Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and General
Terms and Conditions of Purchase [Appendix B]. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and General
Terms and Conditions of Purchase.
The Town of Warren reserves the right to award, accept or reject any or all bids, and to act in its
best interest including, but not limited to, directly negotiating with any Vendor who submits a
proposal in response to this RFP and to award a contract based upon the results of those
negotiations alone. Proposals found to be technically or substantially non-responsive at any point
in the evaluation process will be rejected and not considered further. The Town of Warren, at its
sole option, elects to require further presentation(s) by Vendors who are clearly in consideration
for award.

2.0 - Instructions and Notifications to Vendors
* It is the Vendor's responsibility to examine all specifications and conditions thoroughly and
comply fully with specifications and all attached terms and conditions. Vendors must
comply with all Federal, State, and Town laws, ordinances and regulations. Failure to
make a complete submission as described herein may result in a rejection of the proposal.
* All costs associated with developing or submitting a proposal in response to this Request,
or to provide oral or written clarification of its content shall be borne by the bidder. The
Town of Warren assumes no responsibility for these costs.
* A submittal may be withdrawn by written request to the Clerk's Office by the proposer prior
to the stated RFP deadline.
* Prior to the proposal deadline established for this RFP, changes may be made to a
proposal already received by the Town if that Vendor makes a request to the Town
Manager, in writing, to do so. No changes to the proposal shall be made after the RFP
deadline.
* Proposals are irrevocable for a period of not less than ninety (90) days following the
opening date, and may not be withdrawn, except with the express written permission of
the Town Manager. Should any Vendor object to this condition, the Vendor must provide
objection through a question and/or complaint to the Town Manager prior to the proposal
deadline.
* The Vendor has full responsibility to ensure that the proposal arrives at the Town Clerks
Office prior to the deadline set out herein. The Town assumes no responsibility for delays
caused by the U.S. Postal Service or any other delivery service. Postmarking by the due
date will not substitute for actual receipt of response by the due date. Proposals arriving
after the deadline may be returned, unopened, to the vendor, or may simply be declared
non-responsive and not subject to evaluation, at the sole discretion of the Town Manager.
For the purposes of this requirement, the official time and date shall be that of the
time clock in the Warren Town Clerks Office.
* It is intended that an awarded proposal pursuant to this request will be made to a primary
Vendor, who will assume responsibility for all aspects of the work. Joint venture and
cooperative proposals are permitted, provided that all Vendors are indicated in the
submitted proposal.
* Vendors are advised that all materials submitted to the Town of Warren for consideration
in response to this Request for Proposals shall be considered to be public records as
defined in Title 38 Chapter 2 of the Rhode Island General Laws, without exception, and
may be released for inspection immediately upon request once awards have been made.
* Vendors are responsible for errors and omissions in their proposals. No such error or
omission shall diminish the Vendor's obligations to the Town.
* The Town reserves the right to reject any or all proposals, or portions thereof, at any time,
with no penalty. The Town also has the right to waive immaterial defects and minor
irregularities in any submitted proposal at its sole discretion. All material submitted in
response to this RFP shall become the property of the Town of Warren upon delivery to
the Town Manager.

* Public opening of proposals start at 11:00am EST the final day of bid. The Town asks that
interested parties refrain from requesting proposal information concerning other
respondents until an intention to award is determined, as a measure to best protect the
solicitation process, particularly in the event of cancellation or re-solicitation. Proposal
materials become public information only after contracted proposals are awarded.
3.0 - Overview
The Town of Warren is soliciting sealed bids from qualified and experienced contractors for the
repair and stabilization of approximately twenty-five (25) linear feet of the existing granite seawall
at the Warren Town Beach. The selected contractor shall provide all labor, materials, equipment,
supervision, transportation, and incidental services necessary to complete the work in accordance
with the requirements of this bid specification.
The work is intended to restore the stability and integrity of the existing seawall while maintaining
and preserving the existing granite structure to the greatest extent practicable. All work shall be
performed in a safe, professional, and workmanlike manner and in accordance with all applicable
federal, state, and local requirements.
4.0 - Scope of Work
The successful contractor shall furnish all labor, materials, equipment, tools, supervision, and
incidentals necessary to complete the project. The work shall include, but shall not be limited to,
the following:
* Repair approximately twenty-five (25) linear feet of the existing granite seawall.
* Reinstall one (1) large, displaced granite slab located at the base of the seawall.
* Fill and compact voids between existing granite stones using suitable stone, riprap, or
other approved materials necessary to restore the stability and structural integrity of the
seawall.
* Reset, reposition, or realign adjacent granite stones as necessary to provide a stable and
secure wall.
* Preserve existing granite materials wherever reasonably practicable.
* Remove and properly dispose of construction debris and unsuitable materials generated
by the work.
* Maintain a safe work area and protect the public, Town property, and existing structures
from damage during construction.
* Restore the work area to a clean, safe, and satisfactory condition upon completion.
* Perform all incidental work necessary to provide a complete and functional seawall repair.
The contractor shall inspect the site and existing seawall conditions prior to submitting a bid. Any
conditions that may affect the contractor's ability to complete the work shall be considered in the
bid price.
Terms and Conditions:
4.1 Contractor Qualifications
Contractors shall have demonstrated experience in seawall construction, shoreline stabilization,

heavy stone masonry, or similar marine construction projects. Contractors shall possess and
maintain all licenses, registrations, permits, and certifications required to perform the work in the
State of Rhode Island.
The Town reserves the right to request references or documentation demonstrating the
contractor's qualifications and relevant project experience.
4.2 Site Visit
Prospective contractors are encouraged to visit the project site prior to submitting a bid to verify
existing conditions, site access, quantities, and the nature and extent of the work required.
Failure to conduct a site visit shall not relieve the successful contractor of responsibility for
completing the work in accordance with the bid specifications or provide grounds for additional
compensation due to conditions that could reasonably have been observed during a site visit.
4.3 Permits and Regulations
The contractor shall comply with all applicable federal, state, and local laws, regulations,
permits, environmental requirements, and safety standards.
4.4 Protection of Existing Property
The contractor shall take all reasonable precautions to protect the existing seawall, beach,
public property, utilities, adjacent structures, and surrounding areas from damage. Any damage
caused by the contractor shall be repaired at the contractor's expense to the satisfaction of the
Town.
4.5 Materials
All stone, riprap, fill, and other materials shall be suitable for the intended use and approved by
the Town prior to installation. Existing granite shall be reused wherever practicable.
4.6 Safety
The contractor shall be responsible for maintaining a safe work area for workers and the public
throughout construction. The contractor shall secure the work area as necessary to prevent
unauthorized access.
4.7 Beach Operations
The contractor shall coordinate construction activities with the Town to minimize impacts to
Town Beach operations and public access. The Town may establish reasonable working hours
or temporary access restrictions as necessary.
4.8 Cleanup and Restoration
The contractor shall remove all construction debris, excess materials, equipment, and
temporary facilities upon completion. The work area shall be left clean, safe, and in satisfactory
condition to the Town.
4.9 Changes in Work
No additional work or costs shall be authorized without prior written approval from the Town.
The contractor shall not proceed with work outside the stated scope without written
authorization.
4.10 Completion
The contractor shall complete the work within the timeframe established by the Town and shall
coordinate the project schedule with the Town's designated representative.
Compensation shall be based on the lump-sum bid price submitted by the contractor for the
complete seawall repair project.
The lump-sum price shall include all labor, materials, equipment, mobilization, transportation,
supervision, disposal costs, permits, incidental expenses, and other costs necessary to fully
complete the work described in this bid specification.
Compensation:
Compensation shall be based on the lump-sum bid price submitted by the contractor for the
complete seawall repair project.

The lump-sum price shall include all labor, materials, equipment, mobilization, transportation,
supervision, disposal costs, permits, incidental expenses, and other costs necessary to fully
complete the work described in this bid specification.
No additional compensation shall be made for costs that could reasonably have been anticipated
through a site inspection or review of the bid documents.
The Town shall make payment upon satisfactory completion and acceptance of the work and
receipt of a properly submitted invoice. Payment shall be subject to the Town's standard payment
procedures.
5.0 - Acknowledgement of Risk & Hold Harmless Agreement
In addition to the indemnity provisions in the Town of Warren's Terms and Conditions of Purchase
and to the fullest extent permitted by law, the selected Vendor, its officers, agents, servants,
employees, parents, subsidiaries, partners, officers, directors, attorneys, insurers, and/or affiliates
(Releasors) agree to release, waive, discharge and covenant not to sue the Town of Warren, its
officers, agents, servants or employees (Releasees) from any and all liability, claims, cross-
claims, rights in law or in equity, agreements, promises demands, actions and causes of action
whatsoever arising out of or related to any loss, damage, expenses (including without limitation,
all legal fees, expenses, interest and penalties) or injury (including death), of any type, kind or
nature whatsoever, whether based in contract, tort, warranty, or other legal, statutory, or equitable
theory of recovery, which relate to or arise out of the Releasors use of or presence in and/or on
Town of Warren property. The Releasors agree to defend, indemnify and hold harmless the
Releasees from (a) any and all claims, loss, liability, damages or costs by any person, firm,
corporation or other entity claiming by, through or under Releasors in any capacity whatsoever,
including all subrogation claims and/or claims for reimbursement, including any court costs and
attorney's fees, that may incur due to Releasors use of or presence in and on Town of Warren
property; and (b) any and all legal actions, including third-party actions, cross-actions, and/or
claims for contribution and/or indemnity with respect to any claims by any other persons, entities,
parties, which relate to or arise out of Releasors use of or presence in and on Town of Warren
property.
The Releasors acknowledge the risks that may be involved, and hazards connected with use of
or presence in and on Town of Warren property but elect to provide services under any contract
with the Town of Warren with full knowledge of such risks. Releasors also acknowledge that any
loss, damage, and/or injury sustained by Releasors is not covered by Releasees insurance.
Releasors agree to become fully aware of any safety risks involved with the performance of
services under any contract with the Town of Warren and any safety precautions that need to be
followed and agree to take all such precautions.
The duty to indemnify and/or hold harmless the Town of Warren shall not be limited by the
insurance required under the Town of Warren Terms and Conditions of Purchase.
6.0 - Proposal Content and Organization
Please use the following as a guideline to format your proposal:
Length and Font Size:
Please use fonts no smaller than 10 point. Maximum length

Title Page:
your name, address, web site address, telephone number, fax number, e-mail address
and primary contact person.
Cover Letter:
Signed by the person or persons authorized to sign on behalf of the company, if applicable
(1-2 pages).
Proposal:
Qualifications:
7.0 - Evaluation Criteria
The following criteria will form the basis upon which the Town of Warren will evaluate proposals.
The mandatory criteria must be met and include:
8.0 - Miscellaneous
Vendors shall at all times comply with all federal, state, and local laws, ordinances and regulations
and shall defend, indemnify, and save harmless the Town of Warren against any claims arising
from the violation of any such laws, ordinances and regulations, including but not limited to
challenges as to the legality of any and all Vendor installations.
The Town is exempt from the payment of the Rhode Island State Sales Tax under the 1956
General Laws of the State of Rhode Island, 44-18-30, Paragraph 1, as amended. Further, the
Town is also exempt from the payment of any excise or federal transportation taxes. The fee
schedule submitted must be exclusive of same and will be so construed.
The Town of Warren reserves the right to renegotiate the terms of this contract with the Vendor
for subsequent years provided the Vendor agrees to the contract terms for the renewal period.

9.0 - Bid Form
BID #202601 - Project Title: Warren Town Beach Seawall
Date:
Submitted By:
(Include Name, Address and Telephone No.)
General Information:
Is your firm a sole proprietorship doing business under a different name? ____Yes _____
No
If yes, please indicate sole proprietorship, a name, and the name you are doing business
under.
Is your firm incorporated? ____Yes _____ No
Will any of the work spelled out in this bid be outsourced? ____Yes _____ No
If so, please explain below:
Have you or your firm been subject to suspension, debarment or criminal conviction by
the Town of Warren, the State of Rhode Island, or any other jurisdiction?
Yes: No:
Have the Town of Warren and/or the State of Rhode Island ever terminated contracts with
your firm for cause?
Yes: No:
Has your firm ever withdrawn from a contract with the Town of Warren and/or the State
of Rhode Island during its performance?
Yes: No:
Have you or your firm been involved in litigation against the Town of Warren and/or the
State of Rhode Island.
Yes: No:

If you answered yes to any of the foregoing, please explain the circumstances below. If
you or your firm has been involved in litigation against the Town of Warren and/or the
State of Rhode Island, please include the case caption, case number and status. (If
more space is needed, please attach separate sheet and submit with the bid.)
Is your company bonded? Yes ____ No ____
Please describe the nature and extent of all insurance coverage:
Addenda
The noted modifications to the Bidding Documents have been considered and all costs
are included in the Bid Sum.
Addendum #1, Dated:
Addendum #2, Dated:
Addendum #3, Dated: