Annual Contract for Easement Vegetation Maintenance

Mobile Area Water and
Sewer System
4725 Moffett Road
Mobile, AL 36618-2236
Joyce Sawyer, Buyer II PO Box 180249
(251) 694-3110 Office Mobile, AL 36618-024
jasawyer@mawss.com
INVITATION FOR BID
September 28, 2026
INVITATION FOR BID NUMBER IFB 26-054
NAME OF BID Annual Contract for Easement Vegetation Maintenance
MAWSS Purchasing Dept. Bid Box If sending bids by UPS/Fed Ex, deliver to:
East Visitor Entrance 1610 Shelton Beach Rd. Ext., Mobile, AL 36618
BIDS WILL BE RECEIVED AT
4725 Moffett Road Attn: Purchasing
Mobile, AL 36618 with IFB# marked on envelope
MANDATORY PRE-BID MEETING 9:00 am on October 8, 2026 in the Operations Center Board Room
BID OPENING DATE October 20, 2026
BID CLOSING TIME 10:30 am Central Time
AWARD WILL BE MADE BY Total Cost
CONTRACT PERIOD 11/1/26 through 10/31/27 with two 1-year extension options
MAWSS Warehouse
MATERIAL DELIVERED TO 1610 Shelton Beach Road Ext.
Mobile, AL 36618
CONTRACT ADMINISTRATOR Chad Bailey (251) 327-3299 abailey@mawss.com
APPLICABLE SDP POLICY 17-01
Sealed bids must be in the Purchasing Department no later than the time specified to be considered. Submissions received
after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the words "IFB
26-054 Easement Vegetation Maintenance" or "IFB 26-054 NO QUOTE." Facsimile or email bids will not be accepted.
All bids must be submitted on the attached forms, or your bid will be disqualified. Bidder shall furnish all the information
required by the solicitation. The bidder's name must be typed or printed on the bid sheet and signed by the bidder or
appropriate authorized executive officer of the bidder's company. Bidders must initial any changes or erasures. Bidders should
retain a copy of bids for their records.
Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying
the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result
in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.
All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all
prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right
to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at
any time, if deemed by MAWSS to be in MAWSS's best interest.
A Purchase Order and this "Invitation for Bid" with "Specifications," "Conditions," "Bid Form," signed by the successful bidder's
authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the
Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be
purchased.
IFB 26-054 Easement Vegetation Maintenance Page 1 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
CONDITIONS
The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for Easement Vegetation Maintenance in
our Purchasing Department Bid Box located at the East Visitor Entrance at 4725 Moffett Road, Mobile, AL. 36618 no later than
10:30 a.m. local time on October 20, 2026. Bids will be opened immediately after bid closing time in the Operations Center
Board room located at the East Visitor Entrance. Award will be by Total Cost. The bidder offers and agrees, if this bid is
accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB
Mobile, Alabama. All items shall be delivered to 1610 Shelton Beach Road Ext., Mobile, AL 36618 or to the job site as needed.
The bidder shall state the expected length of delivery time on the Bid Form.
A mandatory pre-bid meeting will be held between representatives of Contractor and representatives of MAWSS prior to the
bid opening. The mandatory pre-bid is scheduled for 9:00 a.m. on October 8, 2026, in the MAWSS Operations Center Board
Room located at 4725 Moffett Road located in the East Visitor Entrance.
Bidder understands and agrees that this bid estimates the work to be completed and the contractor will be compensated by
MAWSS on an "as needed" basis to maintain easements. MAWSS shall not be committed to the amount of work to be
completed.
Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the
scheduled closing time for receiving bids. MAWSS reserves the right to reject any or all bids submitted, to waive any informality
in any bid or in the bid process, or to terminate the bid process at any time, if deemed by MAWSS to be in MAWSS's best
interest.
A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,
division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit
prices shall not be changed.
It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or
changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any other bid documents.
Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.
A copy of the SDP (Supplier Diversity Program) policy that applies to this Invitation For Bid can be furnished upon request. It is the
responsibility of the bidder to read and make efforts to meet the goals of this policy. Please contact the Supplier Diversity Department at
supplier.diversity@mawss.com for any questions regarding ths policy. Bidders MUST acknowledge receipt of this policy by submitting the
SDP Policy Acknowledgement and the Subcontracting Plan/Good Faith Effort form with the bid proposal, regardless if using a Diverse
Contractor/Supplier or not. Contractors are required to use Contractors/Suppliers only in the areas for which the Contractors/Suppliers
are certified.
Reporting Requirements, if using a diverse contractor/supplier:
"The Contractor must file a written report with MAWSS's Supplier Diversity Office with a copy delivered to Accounting once a month
documenting the Contractor's continuing compliance with the MAWSS Supplier Diversity Program. This report will list all Diverse
Contractor/Supplier's subcontractors and supplier's currently performing work or providing supplies for the contract."
Invoicing Requirements: MAWSS requires additional information for all work performed and services provided. On the vendor's
invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations involved,
and any other pertinent information needed to verify the work and/or services were completed in accordance to the bid specs.
This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other documents
used to track the work performed or services provided but details must be included on the actual invoice. A copy of the invoice
and these additional details must be sent to the "ADDITIONAL INFORMATION CONTACT" found on Page 1 of the bid documents
and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.
END OF CONDITIONS
IFB 26-054 Easement Vegetation Maintenance Page 2 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
PROPOSAL
TO: BOARD OF WATER AND SEWER COMMISSIONERS
OF THE CITY OF MOBILE, ALABAMA
Submitted:
(Date)
The undersigned, as Bidder, hereby declares that he has examined the site of the Work and informed himself fully in regard to
all conditions pertaining to the place where the Work is to be done; that he has examined the Plans and Specifications for the
Work and contractual documents relative thereto, and has read all General Conditions and Special Provisions furnished; and
that he has satisfied himself relative to the Work to be performed.
The Bidder proposes and agrees, if this Proposal is accepted, to contract with the Board of Water and Sewer Commissioners of
the City of Mobile, Alabama in the form of contract specified to furnish all materials, equipment, machinery, tools, apparatus,
permits, means of transportation and labor necessary to complete the construction of:
IFB 26-054
ANNUAL CONTRACT EASEMENT VEGETATION MAINTENANCE
in full and complete accordance with the shown, noted, described and reasonably intended requirements of the Plans,
Specifications and Contract Documents to the full and entire satisfaction of the Board of Water and Sewer Commissioners of
the City of Mobile, Alabama with a definite understanding that no money will be allowed for extra work except as set forth in
the attached General Conditions and Contract Documents for the lump sum or unit prices listed opposite each item.
It is agreed that the description under each item, being briefly stated, implies, although it does not mention, all incidentals and
that the prices stated are intended to cover all such work, materials and incidentals as constitute Bidder's obligations as
described in the Specifications and any details not specifically mentioned, but evidently included in the Contract shall be
compensated for the item in which it most logically is included.
The quantities for bid items listed on the Bid Form are estimated quantities only for the purpose of comparing bids. Any
differences between these estimated quantities and actual quantities required for construction shall not be taken as a basis for
claims by the Contractor for extra compensation. Compensation will be based on the lump sum or unit prices and actual
construction quantities.
The Bidder further proposes and agrees hereby to commence the Work with an adequate force, plant and equipment at the
time stated in the notice to the Contractor from the Owner to proceed, and fully complete performance within duration
specified in the scope of work.
The parties hereto acknowledge and agree that time is of the essence for performance of this Contract. The parties agree that
in the event the Work is not completed within the time herein specified, the Owner may retain from the compensation
otherwise to be paid to the Contractor the sum of $500.00 per day for each day thereafter, Sundays and holidays included, that
the Work remains uncompleted. The parties agree that this dollar amount represents their agreed upon stipulation as to the
damages which the Owner will have sustained per day due to the failure of the Contractor to complete the Work within the
time stipulated, and that this amount is not a penalty.
If agreed to by the contractor and approved by the Board of Water and Sewer Commissioners of the City of Mobile, Alabama
by means of a written approval, the contract may be extended up to two (2) additional one (1) year increments. However, no
guarantee is implied or expressed that said extension of the contract time will be approved after the initial duration of the
contract. With no exceptions, the unit prices bid shall remain in effect for the duration of the contract. The contractor shall not
exceed the contract amount or termination date without a written approval from the board. Any work performed without said
written approval will be at the contractor's expense.
IFB 26-054 Easement Vegetation Maintenance Page 3 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
PROPOSAL (cont.)
Bid Bond
The undersigned further agrees that, in case of failure on his part to execute the said Contract and the bond within ten (10)
consecutive calendar days after written notice being given of the award of the Contract, the check or bid bond in the amount
of five percent (5%) of this bid, not to exceed $1,000, accompanying this bid, and the monies payable thereon, shall be paid
into the funds of the Board of Water and Sewer Commissioners of the City of Mobile, Alabama as liquidated damages for such
failure; otherwise the check or bid bond accompanying this Proposal shall be returned to the undersigned:
Attached hereto is a certified check or notarized bid bond on the Bank of
(Name of Bank or Surety)
for the sum of ______________________________________Dollars and ________________ ($_ __)
made payable to the Board of Water and Sewer Commissioners of the City of Mobile, Alabama.
KNOW ALL MEN BY THESE PRESENT:
THAT we:____________________________________________________________________________________________
(Name of Contractor) By: Title:
And_________________________________________________________________________________________________
(Name of Bank or Surety) By: Title:
Are held and firmly bound unto The Board of Water and Sewer Commissioners of the City of Mobile, Alabama, as Obligee,
in the full and just sum of:
________________________________________________Dollars and___________________ ($___________________)
lawful money of the United States, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
By
(Legal Signature)
(Printed Name and Title)
Witness:
(Legal Signature)
Witness:
(Legal Signature)
SIGNED, SEALED AND DELIVERED ON __________________________
Date
BIDS WILL NOT BE CONSIDERED, UNLESS ACCOMPANYING BID BOND IS SIGNED BY PRINCICPAL AND SURETY, OR IN LIEU
THEREOF, A CERTIFIED CHECK, OR IRREVOCABLE UNCONDITIONAL LETTER OF CREDIT FROM YOUR BANK MUST ACCOMPANY
THE PROPOSAL.
CONTRACTOR'S LICENSE NO: ___________________
IFB 26-054 Easement Vegetation Maintenance Page 4 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
PROPOSAL (cont.)
Failure to affix a handwritten signature at the end of the following notification may be cause for rejection of bid.
SSO AND UNPERMITTED DISCHARGE PREVENTION NOTIFICATION:
Sanitary Sewer Overflows (SSOs) and unpermitted discharges of wastewater to the environment are a violation of Federal and
State laws, as well as a breach of this Contract. The Contractor and associated subcontractors, vendors, and other entities and
persons chosen to complete this Work shall not, through act or omission, discharge untreated wastewater to the environment
or cause wastewater to back up into a building. The Contractor hereby agrees to indemnify the Owner if the Owner is assessed
penalties or fines, receives regulatory actions, or has actions, suits, or claims filed against it by any person or entity as a result
of SSOs or unpermitted discharges caused by act or omission of the Contractor and/or any entity or person performing Work
in the Contractor's behalf under this Contract. The Contractor shall reimburse the owner for all damages, losses, penalties,
fines, judgments, interest, costs, and expenses of every nature incurred by the Owner, including but not limited to reasonable
attorneys' fees, arising from or associated with each SSO or unpermitted discharge. In addition, the Contractor shall pay the
penalties as identified in the Contract Documents to the Owner for SSOs and unpermitted discharges caused by the Contractor
and/or entity or person performing Work in the Contractor's behalf, regardless of whether such SSOs or discharges reach
waters of the State.
Estimated Volume Spilled Penalty Amount
0 to 10,000 gallons $1,000
10,001 to 25,000 gallons $2,000
25,001 to 50,000 gallons $2,500
50,001 to 150,000 gallons $3,000
More than 150,000 gallons $6,000
I, having authority to execute this document, have reviewed the above Notification, therein.
Contractor Name
Street City
Signature
IFB 26-054 Easement Vegetation Maintenance Page 5 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
GENERAL CONDITIONS
Contractors submitting bids must have all the applicable City, County, and State Licenses.
All bid and construction requirements listed in the Board of Water and Sewer Commissioners Standard Specifications must be
complied with.
Bids will be considered only from Contractors with experience in related type work with a proven record of customer
satisfaction. This scope of work constitutes (ROW) Right-of-Way Maintenance; therefore, if the bid amount
exceeds $100,000.00 the contractor must possess the proper license obtained through the Alabama General
Contractors Board at the time of bid opening. The bidder must submit, as part of the bid document, a list of at least four
(4) customers where similar work has been performed within the last two (2) years. The following information must be included:
* Name and address of customer
* Contact person and phone number
* Description of work performed, including size of area treated
The Contractor is required to have a vendor application on file with the Mobile Area Water & Sewer System (MAWSS) prior to
receiving a contract. The Contractor may submit the application with their bids, but it has to be on file or submitted before
award of the project. Vendor applications can be obtained by contacting the Purchasing Department of the Mobile Area Water
& Sewer System or online.
The Board of Water and Sewer Commissioners of the City of Mobile retain the right to reject any and all bids. The Board also
reserves the right not to award if the cost given is not in the best interest of the Board.
The Contract will be awarded to the lowest responsible bidder meeting the specifications. Background checks will be
performed for the successful bidder.
After awarding this bid, and prior to any work being performed, a pre-construction meeting will be held between the bidder
and the MAWSS Contract Administrator. The purpose of the meeting will be to review all matters concerning the project. All
future work should be coordinated with the Contract Administrator.
The bidder shall have adequate personnel to complete the required work in the time allowed by MAWSS. All field personnel
working on this project shall wear company ID badges or uniforms displaying the company name. All Contractor vehicles used
on this project shall have a sign or logo displaced on the outside of the vehicle.
No work shall be permitted on Saturday, Sunday, or Holidays unless approved in advance by MAWSS. Work will be performed
from 7 a.m. to 7 p.m. during Daylight Savings Time and 7 a.m. to 5 p.m. during Standard Time.
During the routine course of work by the Contractor's personnel, should they encounter a manhole overflow, evidence of an
overflow, broken water lines, broken sewer lines, or erosion problems, this information should be reported immediately to the
MAWSS project representative.
An invoice for work completed may be submitted at the end of each month. The invoice shall contain the MAWSS contract
number. The vendor's invoice should be a detailed listing of work performed, services provided, dates completed, locations
involved and any other pertinent information needed to verify the work and/or services were completed in accordance to the
bid specs. This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other
documents used to track the work performed or services provided but details must be included on the actual invoice. All work
itemized on the invoice must be completed and inspected before payment will be approved. The invoice should be submitted
to the Easement Maintenance Department, c/o Chad Bailey, 1610 Shelton Beach Road Extension, Mobile, Alabama, 36618 or
emailed to abailey@mawss.com. An additional copy should be emailed to acctspayable@mawss.com.
IFB 26-054 Easement Vegetation Maintenance Page 6 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
GENERAL CONDITIONS (cont.)
1. Scope:
The purpose of this contract is to provide the Owner with a contractor that is capable to mow and trim grass,
remove bushes, trees, dead trees on ground or other obstruction from MAWSS Water and Sewer Line Easements.
The work shall consist of the contractor furnishing all labor, materials, supplies/equipment to perform stated
work. The Contractor will be given listings of work to be performed. The work on a single listing may or may not
be in the same geographic area. There may be months when no listing is provided. The Owner may identify
priorities for each listing. The priority items on a listing shall be completed first.
The listings may include information obtained from the Owner's records regarding existing locations. Should
variances to the condition be discovered during maintenance, the Owner reserves the right to make adjustments.
Areas designated in the listing for the work may be revised as directed by the Owner to accommodate actual
materials and/or conditions discovered during the contract time.
2. Award of Contract:
The Owner shall award this Contract to the lowest responsible and responsive BIDDER who has neither been
disqualified nor rejected based on the Total Base Bid. The OWNER reserves the right to reject any or all Bids,
including without limitation, the right to reject any or all non-conforming, non-responsive or conditional Bids.
OWNER further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and
evaluation, to be non-responsible. The OWNER also reserves the right to waive any informality not involving price,
time or changes in the Work. The OWNER may conduct investigations, as OWNER deems necessary to establish
the responsibility, qualifications and financial ability of the BIDDERS to perform the Work in accordance with the
Contract Documents. OWNER reserves the right to reject the Bid if any Bidder who does not pass any such
evaluation to OWNER'S satisfaction.
3. Description of the Work
The Contractor shall cut the grassed areas to a minimum height of 2 inches and a maximum height of 3 inches.
Grass cutting must be accomplished in a manner such that it is free of scalping, rutting, bruising, and uneven and
rough cutting. Grass clippings shall be uniformly distributed with no excess grass clumps, piles or rows. Prior to
cutting, the Contractor shall remove and dispose of all fallen trees, rubbish, debris, and trash, which include rocks,
paper, and other portable objects within the easement area. The Contractor shall not mow over bags or trash.
Any bags or trash encountered shall be removed prior to mowing. Additionally, the contractor shall remove and
dispose of trees (up to 4" in diameter), dead trees (up to 6" in diameter) on the ground, any seedlings and saplings
growing with the easement area. The Contractor shall dispose of all rubbish and debris at an approved waste
facility. An additional height of vegetation clearance shall also be required along the easements. A clear zone 18'
high above the easement width shall be maintained. This vertical clearing can be accomplished with pole
mounted clipper and etc.
4. Work Orders/Photos:
As MAWSS moves to a complete mobile workforce, we are now requiring contractors to use our Infor work order
system to assign and complete work for the Easement Vegetation Contract. The contractor who is awarded the
contract will be provided with a login by the MAWSS IT Department. Work will be issued via work orders by
MAWSS. The contractor will be required to complete the work order through a few simple steps. The contractor
will also be required to take photos and attach them to the work orders. A training session will be provided to the
contractor after award of the contract but before any work begins. Maps will still be provided upon request.
5. Area to be Mowed:
A map will be provided upon request to show where the work is to be done but does not accurately define the
exact boundaries of the cutting area and the complexity of each area. The exact boundaries will be determined in
the field with the assistance of the MAWSS Contract Administrator.
IFB 26-054 Easement Vegetation Maintenance Page 7 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
GENERAL CONDITIONS (cont.)
6. Schedule:
The Schedule for performing work will vary depending on time, location and quantities required for particular
project site.
The intent of this project is to provide vegetation maintenance by the following methods:
A. At least 48 hours prior to beginning work, the Contractor shall distribute fliers stating the 24-hour phone
number and contact name to the homes/businesses close to the work area. This is a subsidiary obligation
of the various contract bid items.
B. All listings of work are on public property and contractor shall make a video of the area where work will
be performed prior to starting work.
C. The Contractor shall complete restoration of the property and right-of-way that was damaged by his
operations. Area cleanup shall be performed daily in order to properly maintain all areas.
7. Sequence of Construction:
Prior to the start of construction of each listing, the Contractor shall prepare and submit for approval to the Owner
a copy of the proposed sequence of construction operations for the required work. A sequence of operations
must be approved by the Owner prior to the beginning of construction work.
8. Trimming:
In conjunction with grass cutting operations, the Contractor shall trim (utilizing weed-eater equipment, and etc.)
around manholes and areas that cannot be cut by machine (such as ditch banks) to match the height and
appearance of the surrounding grassed area. Trimming must be accomplished in a manner such that it is free of
scalping, rutting, bruising, and uneven and rough cutting. Trimming and mowing shall be done at approximately
the same time, but in no case shall they be further apart than one day.
9. Contractor Operations:
The Contractor shall furnish all labor and equipment to perform the mowing operation. The Contractor will cut,
mow and trim all grass using tractors, rotary mowers, self-propelled mowers, weedeaters, blowers, and hand
trimmers. The type of tools or machinery required to do the work satisfactorily will be determined by the
Contractor based on his review and inspection of the individual areas. In the event, MAWSS determines the
equipment is not performing satisfactorily, the Contractor may be directed to use a different type of equipment.
10. Safety:
Strictly enforcing mowing safety in accordance with manufacturer's recommendations shall be the responsibility
of the Contractor. The Contractor shall make every attempt to direct discharge from mowers away from all
persons, vehicles, etc. Mowing equipment shall not be operated unless all screens and wire guards are in good
working order.
11. Method of Measurement:
Measurement shall be per linear feet measure along center line of easement length and shall be based on
measurement on maps of the easements.
12. Listings Contract Time:
The Owner desires to have the required work completed as soon as possible following contract award. The
Contractor shall consider this schedule requirement when submitting proposals. The Contractor shall begin work
on each listing the following workday after the date on which said listing is issued to the Contractor. Actual
Contract time requirements will be prorated based on the values in each listing. The Contractor shall complete
the listed work within two (2) days for every 6,000 feet in that listing. For example: The Contractor is given a
listing with 60,000 feet in one listing. This work shall be completed in 20 calendar days (10 * 2 days =20 days) from
the date on which the listing was issued.
IFB 26-054 Easement Vegetation Maintenance Page 8 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
GENERAL CONDITIONS (cont.)
13. Work Data Summary:
Work will be done following maps provided by MAWSS. Upon completion of each map of work, contractor will
supply a work summary. This consists of an overview of the project on a week-to-week basis including the amount
of linear feet of easement maintenance and the names and hours of labor worked for each supervisor, equipment
operator and skilled labor employee. The summary shall also indicate the equipment utilized for this project.
14. Payment of Work:
Payment will only be made for the work performed and accepted. No payment will be made for damages
caused by the Contractor to the existing system. Any damage to the existing system, right-of-way, or private
property as a result of performing the work described herein, shall be immediately repaired at the Contractor's
expense.
The Owner reserves the right to delete, reduce, or increase, as necessary, any bid item or item of work. No
adjustments shall be made to the contract unit price for any bid items due to these revisions.
15. Basis of Payment:
The unit price bid for each items of clearing shall be compensation in full for furnishing all materials, labor
equipment, and incidentals as necessary for completion of each linear foot of easement cleared.
16. Evaluation of Control of Work:
The first control evaluation will be performed 10 days after mowing begins. If remediation is required,
remediation work shall be performed within the next 30 days. This cycle of mowing, evaluation and remediation
shall continue until all easements in this contract are completed. If at the time of the evaluation Owner (MAWSS)
and Contractor disagree as to whether the desired specifications set forth in this contract bid are complete, a
second evaluation shall be made within 10 days.
17. Best Management Practices Plan For Construction Activities:
The Contractor shall implement an Erosion Control Plan for construction activities. If the Board of Water and
Sewer Commissioners is cited by ADEM for non-compliance with the Erosion Control Plan or Excessive Erosion as
the result of non-compliance by the Contractor, the Contractor shall be held responsible for any monetary fines
imposed.
18. Reporting SSOs and Unpermitted Discharges Prevention:
The CONTRACTOR shall immediately report any unpermitted discharges and sanitary sewer overflows (SSOs),
including, but not limited to, manhole overflows, lift station overflows, sewer line breaks, and collection system
by-pass spills to the Contract Administrator, Engineer, if applicable, or Owner. The Contractor must record all
unpermitted discharges or SSOs on the Contractor SSO/Unpermitted Discharge Reporting From shown in
Appendix N of this document. The Owner will file an SSO Report with ADEM as stipulated in the Sanitary Sewer
Overflow response plan. The Contractor shall also clean the area impacted by the SSO and mitigate any damages
to the environment or public health resulting from the spill.
If the CONTRACTOR does not properly report an unpermitted discharge or sanitary sewer overflow and the
overflow is learned of by other means, the Contractor shall pay the Owner $5,000. The CONTRACTOR causing the
unpermitted discharge or SSO may be named in any regulatory and public notifications regarding the spill.
19. City of Mobile and Mobile Count Permits and Codes:
It is the sole responsibility of the CONTRACTOR to obtain all required construction permits for this scope of work
prior to commencing field construction activities. The CONTRACTOR shall comply with all required federal, state
and local codes that pertain to construction activities.
IFB 26-054 Easement Vegetation Maintenance Page 9 of 18

IFB 26-054 EASEMENT VEGETATION MAINTENANCE
GENERAL CONDITIONS (cont.)
20. Compliance with Laws and Regulations
Contractor shall comply with all laws and regulations pertaining to providing mowing on easements. Contractor
is responsible for any liabilities associated with the damage of gates, livestock, fences and other appurtenances
adjacent to easements, including without limitation the following:
A. The contractor is responsible for opening and closing gates as required by landowner and lowering and raising
fences as needed to cut the easements.
B. The damage or destruction of landowner properties, livestock, and vegetation beyond easement, gates,
fences or other appurtenances is the responsibility of the contractor.
21. Accessibility of Easements:
MAWSS will grant access to all right-of-ways. Also, the pipeline will be marked or defined and the width of
easement given. Contractor is required to show due respect to the adjacent landowner's property and to
cooperate and maintain good working relationship which these landowners and/or their agent(s). Any difficulty
experienced must be reported to MAWSS immediately. While contract personnel are on easements owned,
leased, or operated by MAWSS, they must be prepared to provide identification to persons inquiring about their
operations. The telephone number to the contractor's home office and to MAWSS must be available to field
personnel at all times. MAWSS will provide, when applicable, identification markers to identify field personnel as
contract employees.
No contract employee under this contract may perform work on easements owned, leased, operated, or
otherwise controlled by MAWSS without the notification of the appropriate MAWSS management, or designated
representative or management. A MAWSS representative must be present, or contractor must have obtained
consent before beginning any work.
22. Termination of Contract due to Reduced Scope of Work:
Should the Owner find that the Contractor is unable to complete his contract work due to the inability to obtain
specified materials or satisfactory substitutes therefore or labor, because of laws, rules or regulations placed into
effect or the ability of industry to produce specified materials within a reasonable time: the Board may, by written
notice, relieve the Contractor from that portion of the contract which cannot be performed. Also, shall the Board
determine that further prosecution of the work on a project will not be in the best interest of the public, the Board
may, by written order, eliminate or delete any or all remaining items of work on a contract.
The deletion or elimination of work under the above condition will in no way affect the unit prices bid in the
contract. Work actually performed will be paid for at the contract unit bid prices. Should relief from performance
of the contract or any portion thereof directly cause the loss of any work or materials already furnished under the
terms of the contract, the Contractor will be reimbursed for the actual cost of salvaging the material or as mutually
agreed to.
If, by the deletion of work items, the volume of work completed is too small to compensate for the organization
and moving of equipment to and from the work, consideration will be given to reimbursement for actual cost
thereof; the intent being that an equitable settlement be made; compensation for this, however, shall not exceed
the percentage differentiation between plan quantities and actual quantities performed, and if 50 percent of the
estimated work was performed, no compensation for the organization and moving of equipment to and from the
work will be allowed. In no event will a claim for loss of anticipated profits be considered. The deletion or
elimination of work under the above condition shall in no way relieve the Contractor from his responsibility for
work actually performed nor any just claims as a result thereof.
The Owner reserves the right to terminate this contract at any time at the Owner's discretion without providing
reason to the Contractor. A 30-day notice will be given.
END OF GENERAL CONDITIONS
IFB 26-054 Easement Vegetation Maintenance Page 10 of 18