RFP: Blue Ridge Community College Sink Building Boiler Replacement

Henderson County Capital Projects
100 N. King St, Project Management
Hendersonville, NC 28792
____________________________________________________________________________
Memorandum To: Interested Qualified Bidders
From: Bryan Rhodes
HC Capital Projects Director
Brian Cotton
HC Capital Projects Superintendent
Ronnie Kilby
HC Capital Projects Project Coordinator
Marshall Morris
Blue Ridge Community College Director of Capital Projects
Subject: Request for Proposals:
Blue Ridge Community College Sink Building Boiler
Replacement
Date: September 28, 2026
Mandatory Attendance
Meeting w/Owner: October 6th, 2026 @ 10:00 am
Sink Building Lobby
130 Eagles Reach Drive
Blue Ridge Community College
Flat Rock, NC 28731
Proposals are due: October 20th, 2026 by 2:00 pm
Henderson County Government Offices
Attention: Bryan Rhodes
100 North King Street, Project Management
Hendersonville, NC 28792
Location of Work:
Sink Building
130 Eagles Reach Drive
Blue Ridge Community College
Owner Intended Letter
Flat Rock, NC 28731
of Contract Award Date:
It is proposed the contract will be awarded by Henderson County
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and "Letter of Intent to Award Contract" issued by October 30 , 2026
at 5:00pm.
Last Day for Questions
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: October 9 , 2026 at 4:00pm. Questions must be received

Henderson County Capital Projects
100 N. King St, Project Management
Hendersonville, NC 28792
____________________________________________________________________________
in written form by email or USPS letter on or before, but NLT
date indicated. Submit all questions to the BRCC Project
E n g i n e e r : Coordinator: (Marshallm@blueridge.edu)
derek@simsengineers.com
Sims Group - Derek Stewart
Office: 828.251.2025
Cell: 828.774.3126
P.O. Box 5534
Asheville. NC 28813
Sealed hard copy bids will be received from bidders by Henderson County at the Henderson
County Government Offices, 100 North King Street, Project Management, Hendersonville,
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North Carolina 28792 until October 20 , 2026 @ 2:00 pm.
Scope of Work
:
GENERAL:
Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials,
concrete pads, traffic control, supervision, disposal fees, permits, inspections to remove and replace
the existing boiler located in the Sink building on the campus of Blue Ridge Community College.
Contractor is to meet or exceed all requirements and specifications outlined in the engineered
drawoi ngTsh. Wiso irsk tahreea S ainndk e bquuiipldmienngt' sro oonml yto m bee alenfts i no fa hcleeaatn. aCnodn gtoroadc tcoorn disit itoon provide pricing
as an Alternate (Alternate #2 on the pricing sheet) to provide & install a
temporary boiler for heat if work takes place during cold weather. The existing
boiler would NOT be disabled until a temporary boiler is provided by the
Contractor & verified for proper operation
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.
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Time of Completion: The intent is to issue NTA by October 30 , 2026. The awarded
Contractor must commence work within 7 days of NTP. It is preferred that the
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Contractor be complete by February 28 , 2026. The Contractor will be responsible
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for all fees to expedite material delivery to meet the February 28 , 2026 preferred
completion date. Work completion includes the Contractor scheduling the State
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Boiler Inspector and passing State Boiler inspection.
Contractor must submit a timeline for beginning and completion of the project

Henderson County Capital Projects
100 N. King St, Project Management
Hendersonville, NC 28792
____________________________________________________________________________
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Install all materials and equipment in accordance with manufacturer's instructions
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and warranty requirements.
Contractor is to obtain and pay for any and all required permits and inspections. This
includes scheduling and passing the State boiler inspection. Any deficiencies found in
the installation or materials used in the installation which prevents receiving a green
tag from the State Boiler inspector will be the Contractor's responsibility and expense
to correct. The only exception to this is that BRCC will pay for the actual State Boiler
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inspection.
Contractor is to remove the existing unit, remove the unit from the premises, and
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disconnect piping is a way that it can be reconnected.
Any modifications to doors or door frames for the removal of the old boiler or delivery
of the new boiler will be at the Contractor's expense. If modifications are needed, the
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Contractor is to restore doors & and door frames to existing conditions.
Contractor is to reconnect to existing piping and/or replace piping in the vicinity of
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the unit to make the systems fully functional.
Contractor will be responsible for all utility disconnections, reconnections including
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gas, electrical, plumbing, flue, fire alarm systems and Metasys.
Contractor is to reintegrate the existing Metasys building automated system controls
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to the new boiler with existing functionality.
Furnish the necessary supervision, labor, tools, equipment and materials to complete
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the work outlined in the engineered drawings and pre-bid meeting.
As an Alternate, the Contractor will provide pricing to rebuild any leaking pumps
associated with boiler & repair/replace any leaking circulating pipes associated with
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the boiler.
Work schedule limitations to be coordinated with the Blue Ridge Community College
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Project Coordinator.
Project includes disposal of the boiler being replaced and debris offsite at the
Contractor's expense. The contractor will not be allowed to use College dumpsters.
Construction dumpsters will be the responsibility of the Contractor and at the
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Contractor's expense.
Contractor will provide traffic flaggers for any road or lane closures needed for
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delivery of equipment or work to be done.
Daily Cleanup of all affected work areas and paths of entry and material delivery or
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removal.
Any damage to buildings, walk ways, pads, patios and foliage will be the responsibility
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of the Contractor to repair or replace at their expense.
Owner is to receive training on all major equipment and controls for Facilities

Henderson County Capital Projects
100 N. King St, Project Management
Hendersonville, NC 28792
____________________________________________________________________________
maintenance. Training will include a scheduled walk-through seminar for the owner's
personnel. Explain the identification system, operation diagrams, emergency and
alarm provisions, and sequencing requirements. Also explain requirements related
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to: seasonal provisions, security, safety and efficiency.
Chemical Treatment will be provided by BRCC once the boiler is operational.
**Project will be awarded based on Base Bid**
Base Bid:
$____________________
*****************************
Alternate #1
$_______________A__ P__a yment & Performance Bond for 100% of the contract amount.
Alternate #2 Provide temporary boiler, connect & verify for proper operation.
This is the Sink
building's only means of heat. This Alternate is to provide temporary heat if work takes place during
cold weather. The existing boiler would NOT be disabled until a temporary boiler is provided by the
C ontractor & verified for proper operation.
$___________________
Alternate #3 Rebuild Leaking Circulating Pumps:
Pricing to rebuild any leaking circulating pumps
associated with the boiler.
$___________________
***************************
The following information must be included in the proposal:
1. All applicable licensure with North Carolina.

Henderson County Capital Projects
100 N. King St, Project Management
Hendersonville, NC 28792
____________________________________________________________________________
2. General Workday Schedule for "all anticipated workday start and completions" or
stoppage.
3. Warranty on all above work
4. Proposals to be in the form of a proposed contract signed by the bidder and ready
for the County's approval.
5. Include a copy of COI and W-9 form.
6. Proposals should include a lump sum price for the base bid work with separate pricing for
each alternate listed.
7. Contractor is required to price all alternates as well as base bid price.
8. Include all applicable taxes in proposal. Henderson County is not tax exempt.
9. Payment and Performance bond for 100% of the base bid are required for proposals
over $300,000.00.
10. Bid Bond is required on proposals over $500,000.00, in an amount equal to but not less
than five percent (5%) of the bid.
SITE CONDITIONS:
1. The building will be occupied. Contractors and sub-contractors are limited to the
work area of the boiler room.
2. At no time will the boiler or associated circulating pumps be turned off without
prior permission from the College. If additional isolation valves are necessary, this
will be at the Contractors expense.
3. The College has testing which is required by the State and there may be times that
noise from machines, power drills and saws and welders may not be allowed.
Coordination of these times will be discussed during construction meetings. A
schedule of classes for the Sink building will be provided to the contractor before
the start of the job.
4. Contractor will not be allowed to work on Graduation Day. The date of Graduation
will be provided to the Contractor well in advance for scheduling.
5. Work will be permitted Monday - Friday from 7:00am - 8:00pm (with exceptions of
the before mentioned College's testing times and Graduation). Work outside of these
hours (including weekends may be permitted with prior approval of the College's
Project Coordinator
6. Contractor must provide proper ventilation when welding inside the
boiler/equipment room. Appropriate measures must be taken to prevent welding
fumes from entering the building.
7. A 120 volt/ 20 amp/ single phase circuit will be provided by the owner for power
tools. Any electrical needs beyond this are the responsibility of the Contractor.

Henderson County Capital Projects
100 N. King St, Project Management
Hendersonville, NC 28792
____________________________________________________________________________
8. Cranes, lifts, hoists and temporary storage pods for supplies may be parked at a
designated area of the Henderson building parking lot. BRCC will not be responsible
for the security of this equipment or stored items.
9. If the Contractor requires a dumpster, this will be the responsibility of the
Contractor. The contractor will not be allowed to use College dumpsters. Space for a
contractor provided dumpster will be provided at a designated area of the
Henderson building parking lot.
10.Sanitary facilities will not be available at the job site. The contractor will not be
allowed to use restrooms inside the buildings. The Contractor shall be responsible
for the provision and maintenance of portable toilets. A convenient location will be
provided at a designated area by the Sink boiler room.
11.Space for (2) Contractor vehicle will be allowed at the Sink boiler work area.
Vehicles will not be allowed to park on the side of the access road.
12.Smoking is not permitted on the job site or the college campus. The Contractor and
sub-contractors are allowed to smoke inside their vehicles.
13.There will be pedestrian traffic outside of building. Contractor will need to
barricade the work area with safety cones, caution tape and construction signage to
prevent pedestrians from entering the work area.
14.No vehicles, cranes, equipment will be allowed to cross or drive over sidewalks or
concrete pads and patios. Any damage to walkways, pads, patios and foliage will be
the responsibility of the Contractor to repair or replace at his expense.
15.All road closures for material delivery, removal of boiler, cranes, etc. must be
scheduled with the BRCC Project Coordinator in advance. The Contractor must
provide flaggers at any time roads or lanes are closed.
16. All utility interruptions are to be scheduled with the owner. This includes times
which the fire notification may need to be taken offline for welding.
17.Free parking permits will be issued to Contractor and his Subcontractors. These
must be displayed from the rear-view mirror and visible.
18.Communication with students is not permitted. Shirts are required at all times.
19.Weapons are prohibited on school property. It is the policy of Blue Ridge community
College that the campus shall be free of unauthorized weapons. No Contractor,
subcontractor or employee, while on campus, shall carry or encourage another
person to carry, whether openly or concealed an unauthorized weapon as defined
by G.S 14-284.1.
ACCEPT ANCE OF WORK
1. New boiler system is to be fully functional and operate as intended when the

Henderson County Capital Projects
100 N. King St, Project Management
Hendersonville, NC 28792
____________________________________________________________________________
Contractor has completed the project. Contractor shall demonstrate sustained,
satisfactory performance of all equipment and systems in a test run of
appropriate duration. Owner's personnel will be notified in advance so that they
can be present during test run.
2. Boiler system should receive all inspections, certifications and permits required
by local and State agencies. Owner is to receive written copies of all.
3. Owner is to receive all test reports, warranties, maintenance manuals, product
data, closeout documents and as-built drawings. This training will include
written preventative maintenance schedules and how to adjust or correct
equipment as required for proper performance.
See "Doing Business with Henderson County" for general information and Henderson County Insurance
and Bond Requirements https://www.hendersoncountync.gov/county/page/doing-business-henderson-
county
Terms & Conditions:
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/4261
1/terms_and_conditions_02.23.2022.pdf
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Proposals ("RFP").
Any attempt by a proposed contracting party (the "Bidder") under the RFP to exclude any of these
Terms and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-
responsive (unless Henderson County has notified the Bidder that the funding source for the goods or
work sought under this RFP is not federal funds, in which case those provisions under number 15 of the
Terms and Conditions (and all subparts thereunder) may be excluded from a Proposal.
Henderson County reserves the right to reject any and / or all bids. Qualified contractors interested
in bidding on this project may contact Mr. Marshall Morris @ marshallm@blueridge.edu .